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Added 13 mins ago
MS
Director, People and Culture
Make Space
New Westminster, BC
- Full-time
Lead HR initiatives that support organizational development, business transformation, and change management.
Added 13 mins ago
BL
Specialist, Business Development & Marketing
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
The Specialist, Business Development & Marketing will be responsible for providing support in the business development needs of the Regional office and dedicated sector focuses to enable…
Added 13 mins ago
N
Senior Research Director, Customer Success - Automotive
NielsenIQ
Toronto, ON
- Full-time
NIQ is seeking a Canada-based Senior Research Director, Customer Success - Automotive to lead our relationship with a major automotive manufacturer across the U.S. and Canadian markets.…
Added 28 mins ago
Data Systems Officer
Durham College
Oshawa, ON
…designed to respond to evolving workforce needs. Our programs span business, information technology, engineering, construction and skilled trades, health care, science and technology,…
Added 28 mins ago
S
Environmental Health & Safety (EHS) Coordinator, GTA (12 Month contract term)
Siemens
Toronto, ON · Oakville, ON
- $35 to $38.5 CAD / hour
The Environmental, Health and Safety (EHS) Coordinator supports the development, implementation, and continuous improvement of Siemens' EHS programs and initiatives. Working closely with…
Added 28 mins ago
CO
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Belleville, ON
- $83,128.45 to $98,961.48 CAD / year
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The Executive Assistant provides high-level administrative, analytical, financial and operational support to the Director, Fire and Emergency Services. This position supports strategic…
Added 28 mins ago
S
Director of Finance
SearchLabs
Toronto, ON · Greater Toronto Area, Canada
- $140,000 to $160,000 CAD / year
- Full-time
…project profitability, and effective cash flow management. The Director of Finance will work closely with the CEO, Managing Principal, Principals, Project Managers, and administrative team…
Added 28 mins ago
BR
Director, Finance, HR and Operations
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Ottawa, ON
- Full-time
We are seeking a Director, Finance, HR and Operations to join our operations on a full-time basis. Reporting directly to the Managing Partner, the Director will be responsible for managing…
Added 28 mins ago
B&
Talent Acquisition Partner
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- Full-time
The Talent Acquisition Partner works from our office in Thornhill and reports to the HR Director. The Talent Acquisition Partner is responsible for delivering full-cycle recruitment across…
Added 43 mins ago
Advanced DevOps Engineer - EA Sports Technology
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Vancouver, BC
You will partner with the Operations Development Director and Technical Leadership to estimate, plan, and implement projects while delivering exceptional results. You have demonstrated…
Added 43 mins ago
C
Director, Corporate Accounting
Co-op
Saskatoon, SK
- Full-time
…technology, human resources, accounting, risk management and business development.…
Added 43 mins ago
VC
Managing Director
Valsoft Corporation
Montreal, QC
- Full-time
…dynamic and experienced professional to join our team as Managing Director. Reporting directly to one of our Investment Partners, the Managing Director will be responsible for managing and…
Added 43 mins ago
FC
Credit Risk Analytics Manager
Fidelity Canada
Toronto, ON
- Full-time
…embrace innovation in all areas as we continue to grow our business into the…
Added 43 mins ago
Director, Site Acquisition
Bell
Regina, SK
10+ years in commercial real estate acquisitions, infrastructure transactions, or corporate development.
Added 43 mins ago
TS
Director, Sales - Mid-Market East & Central /Directeur ou directrice des ventes - Marché intermédiaire, Ventes commerciales, Est et CentreCommercial Sales
TD SYNNEX North America
Montreal, QC
- $136,000 to $182,000 CAD / year
- Full-time
As Director, Sales, you will be responsible for driving profitable growth, strengthening customer and partner relationships, developing high-performing sales teams, and executing TD SYNNEX…
Added 43 mins ago
UV
Director of Finance
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- Full-time
Manage investment activities, evaluating opportunities for business development and expansion while maintaining prudent risk controls.
Added 43 mins ago
HP
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- $48.58 to $59.87 CAD / hour
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Reporting to the Director, Workforce Recruitment, the Manager, Talent Attraction is responsible for developing and executing integrated talent attraction strategies that build sustainable…
Added 43 mins ago
WC
Executive Director
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AB · Alberta, Canada
- Full-time
Reporting directly to the Board of Directors, the Executive Director serves as the chief executive officer of WCFSA and provides strategic leadership, operational oversight, financial…
Added 43 mins ago
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Account Director
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Toronto, ON · Greater Toronto Area, Canada
- Full-time
…budget. Account Directors are also expected to be active in business development activities and supporting the growth of…
Added 43 mins ago
CL
Sales Operations Coordinator
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Added 43 mins ago
AI
Sales Director
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- Full-time
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Added 43 mins ago
SM
Director of Retail Operations
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Added 58 mins ago
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Partnerships Manager
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- Full-time
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…Relay’s growth. As our Partnerships Manager, reporting to our Director of Partnerships, you’ll play a key role in scaling with existing partners, driving high-quality leads through partner…
Added 58 mins ago
UH
Research Associate I
University Health Network
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- Full-time
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Added 1 hour ago
CA
Membership Development Coordinator
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Durham College

Data Systems Officer

Oshawa, ON, Canada

Apply About employer

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Job details

Apply by: Nov 15, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Nov 6, 2026

Original job description

Data Systems Officer
COMPETITION NO. SS26-56

About Durham College:
Durham College (DC) is a leading post-secondary institution with a clear purpose: transforming lives, building careers, and enriching communities.

We prepare students to thrive in a rapidly changing world of work through innovative, hands-on and industry-connected learning. From co-ops and field placements to applied research and other experiential opportunities, DC students develop the practical skills, knowledge, and confidence to make an immediate impact in their careers and communities.

Known for future-focused, innovative teaching and strong connections to industry, DC offers a diverse range of market-driven programs designed to respond to evolving workforce needs. Our programs span business, information technology, engineering, construction and skilled trades, health care, science and technology, culinary, hospitality and horticulture, social and community services, and media, art and design.

Across our modern campuses in Oshawa and Whitby, DC offers 145 programs, including eight degrees and 11 apprenticeship programs, serving nearly 11,000 full-time post-secondary and 2,800 apprenticeship students. We also support lifelong learning through more than 18,000 registrations in professional and part-time learning, while our community of more than 125,000 alumni is making an impact locally and around the world.

Our impact extends well beyond our campuses. DC contributes more than $913 million annually to Durham Region’s economy. Remaining community-connected, DC works closely with employers, industry, and partners to strengthen our communities and create new opportunities. We are committed to embedding sustainability in the way we learn, work, and contribute to the communities we serve.

At DC, employees are at the heart of that impact. As a people-centred college, our culture is grounded in our values of collaboration, diversity and inclusion, excellence, innovation, integrity, respect and social responsibility. Together, we are creating exceptional learning experiences, supporting student success, and helping to shape a more sustainable, equitable, and prosperous future.

Position Information:

Full-time Support Staff Position Opportunity Payband: Band H; Starting Rate: $38.09; Four Year Rate: $44.04 Department: Dual Credits & Academic Upgrading Hours: 35 hours per week (1) one hour lunch; Mon – Fri (8:30 am – 4:30 pm) Reporting To: Manager, Dual Credits & Academic Upgrading Campus Location: Oshawa

Vacancy Status:

Existing vacancy

Duties and Responsibilities:

The incumbent is responsible for overseeing the accurate and efficient operation of the Literacy and Basic Skills (GETSET) information management system, including the timely entry and maintenance of learner data in EOIS-CaMS. This position plays a critical role in supporting program funding by capturing, monitoring, and reporting learner activity and progress in accordance with Ministry requirements. The incumbent prepares procedures for data collection, manages bi-weekly student payroll, and ensures alignment between EOIS-CaMS and the College’s Banner system. Acting as a resource for colleagues, the incumbent supports the day-to-day administrative and customer service functions of the GETSET program. The position is solely responsible for the data maintenance of learner information, ensuring compliance with performance indicators and audit readiness as outlined in the Service Delivery Agreement with MLITSD.

Leaner Information Management and Data Compliance:

Maintains and updates learner records in EOIS-CaMS, ensuring the accurate input of data such as referrals, milestones, culminating tasks, surveys, and follow-up outcomes at 3, 6, and 12-month intervals.
Develops and maintains tracking systems to monitor student starts, exits, progress, and outcomes, ensuring compliance with Ministry reporting requirements.
Prepares and enters student outcome data into the EOIS-CaMS database to support the achievement of performance indicators tied to funding and service quality.
Provides training and guidance to staff on how to collect, document, and submit learner information in a manner that supports accurate, complete, and audit-ready EOIS-CaMS records.
Ensures alignment and data integrity between EOIS-CaMS and internal systems such as Banner, working closely with IT, Payroll, and program staff to resolve discrepancies.
Compiles and analyzes learner data from EOIS-CaMS to prepare reports for internal stakeholders, the Ministry, and annual performance reviews like the “Prepared for Success” report.
Organizes and maintains student files with all required documentation, including registration forms, learner plans, progress records, and TSA information, in compliance with Ministry audit standards.
Monitors and audits EOIS-CaMS data entry activities, regularly reviewing case files for completeness and accuracy, and ensuring Ministry guidelines are followed at all stages of the learner’s case management lifecycle.

Reports:

Prepares monthly statistical reports from EOIS-CaMS to provide the Director with up-to-date information on learner progress, goal completion, and program activity.
Compiles bi-weekly Training Support Allowance (TSA) reports for Payroll, summarizing travel and child care reimbursements in alignment with Ministry guidelines and financial records.
Monitors data entered into EOIS-CaMS for accuracy and completeness, ensuring quality control of reports that roll up into the Ministry’s Performance Management System (PMS), which directly affects program funding.
Guides staff on data entry and reporting practices, promoting consistency and accuracy to support performance indicators such as learner gains, goal path completion, satisfaction, and service quality.
Reviews Report 61 in EOIS-CaMS on a regular basis to proactively manage learner cases, identify pending or overdue actions, and ensure files remain active and compliant with Ministry requirements.
Analyzes monthly reports from EOIS-CaMS to support data-driven decision-making, identify trends and areas for program improvement, and provide recommendations for data entry and file management practices that enhance data quality and accuracy.
Tracks monthly Information and Referral data, including Steps to Success numbers, callbacks, and walk-ins for entry into EOIS-CaMS as Referrals to ensure accurate and complete reporting.

Training and Child Care Support Allowance:

Establishes and maintains guidelines for income, travel, and child care reimbursements, ensuring compliance with Ministry directives and individual student financial needs.
Calculates and tabulates individual student financial needs for travel or child care, ensuring all calculations align with Ministry guidelines and entering totals into EOIS-CaMS.
Liaises with Accounting and Payroll to distribute TSA funds bi-weekly and creates detailed student files to track TSA-related expenses and ensure proper documentation is available for Ministry audits.
Tracks and maintains required documentation for proof of income, receipts, and attendance for TSA students, ensuring that all necessary information is compiled and submitted for bi-monthly payroll reimbursement.

Office Support:

Provides front-line support and shared responsibility for inquiries, responding to potential students and external agencies regarding college programs, services, Literacy and Basic Skills, assessments, and funding options.
Guides students through registration processes, including completing required documentation for Academic Upgrading, Dual Credits Program (DCP), college preparation, assessments, and transcript requests.
Registers learners in Banner and EOIS-CaMS, ensuring all required data is entered accurately to generate student numbers, and creates CRNs for courses as needed.
Provides technical support and guidance for Banner and CaMS, preparing user documentation, training staff, and assisting with troubleshooting issues related to student record systems.
Liaises with IT and other departments to adapt and maintain Banner systems that align with Literacy and Basic Skills tracking needs, Ministry requirements, and departmental procedures.
Monitors and follows up on student attendance, acting on faculty concerns by reaching out to students and documenting outcomes as part of retention and compliance efforts.
Supports implementation of new procedures and special projects, offering planning, organization, and administrative leadership related to student tracking and record keeping systems.

Monitors faculty compliance with attendance tracking requirements for TSA students, sending reminders and ensuring all data is collected and reported according to Ministry guidelines.

Qualifications:

A minimum of a 3-year diploma or degree in Business Administration, Office Administration, Social/Community Services, Psychology, Information Management or Records Management.
A minimum of five (5) years of work experience in an administrative role
At least two (2) years of experience working with, or supporting work related to the EOIS-CaMS (Employment Ontario Information System – Case Management System) database
Experience with data entry, reporting, and managing multiple data sources
A working knowledge of the following is preferred
- Service Delivery Agreement (SDA) with the Ministry of Labour, Immigration, Training and Skills Development (MLITSD)
- Training Support Allowance (TSA) Guidelines
- GETSET Performance Management Framework
- Ontario Adult Literacy Curriculum Framework (OALCF)
- Records Inventory Database (RID) system
- Banner Student Information System
- Internal College Systems (Payroll, Student Services Platforms)
- Microsoft Office
- Freedom of Information and Protection of Privacy Act (FIPPA)
- Accessibility for Ontarians with Disabilities Act (AODA)
- Ontario Human Rights Code

Please apply below by submitting your cover letter and resume to the online portal. Job Competition closes at 7:00 p.m. EST on Friday, November 13, 2026. Competition number SS26-56.

Contact Us T:905.721.2000 HumanResources@durhamcollege.ca
C Wing, Second Floor - 2000 Simcoe St. N. Oshawa, ON

Durham College invites applications from all qualified individuals. Durham is committed to fostering workplace diversity, and, provides accommodations to applicants with disabilities throughout our hiring process. If you require this information in alternate format; require communication supports; an accommodation in applying for a posting and/or if you are selected for an interview, please contact our Human Resources (HR) department and an HR assistant will work with you to meet your needs.

We thank you for your interest in employment with Durham College however, only those candidates selected for an interview will be contacted.

Land Acknowledgement
Durham College is situated on the traditional lands of the First Peoples of the Mississaugas of Scugog Island First Nation. These lands are covered under the Williams Treaties and rest within the traditional territory of the Anishinaabeg. We offer our gratitude to the Indigenous Peoples who care for and, through the treaty process, share the lands on which we live, learn, teach and prosper today.

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More about this job

Responsibilities

The incumbent oversees the operation of the Literacy and Basic Skills information management system, ensuring accurate data entry and maintenance in EOIS-CaMS. They are responsible for monitoring learner progress, preparing financial reports for training allowances, and ensuring compliance with Ministry audit standards.

Requirements

Candidates must possess a minimum of a 3-year diploma or degree in a relevant field and at least five years of administrative experience. Additionally, at least two years of experience working with the EOIS-CaMS database is required.

Skills

Data management
EOIS-CaMS
Banner student information system
Data entry
Reporting
Compliance monitoring
Administrative support
Financial record keeping
Customer service
Training
Case management
Audit readiness
Microsoft Office
Data analysis
Records management

Visa sponsorship

Not detected in the job text

Keywords

Data Systems Officer
EOIS-CaMS
Banner
Literacy and Basic Skills
GETSET
Ministry of Labour Immigration Training and Skills Development
MLITSD
Training Support Allowance
TSA
Data Compliance
Audit Readiness
Performance Management
Records Management
Administrative Support
Student Information System
FIPPA
AODA
Case Management
Reporting
Data Integrity

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