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Durham College

Events Coordinator

Oshawa, ON, Canada

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Job details

Apply by: Oct 6, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Sep 29, 2026

Original job description

Events Coordinator
COMPETITION NO. SS26-53

About Durham College:
Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce.

A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design.

Our modern campuses in Oshawa and Whitby offer 145 programs – including six bachelor’s degrees and 11 apprenticeship programs – to more than 11,000 full-time post-secondary and nearly 3,000 apprenticeship students. In addition, we have more than 16,000 student registrations in professional and part-time learning. More than 120,000 alumni represent the college, both locally and around the world.

DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.

Position Information:
Full-time Support Staff Position Opportunity
Payband: Band I; Starting Rate: $41.20; Four Year Rate: $47.57
Department: Communications and Marketing
Hours: 35 hours per week (1) one hour lunch; Mon – Fri (8:30 am – 4:30 pm; evening and weekend work is required occasionally)
Reporting To: Manager, Events and Special Projects
Campus Location: Oshawa
Vacancy Status: New vacancy

Duties and Responsibilities:
Durham College (DC) is seeking an Event Coordinator to lead the planning, coordination and execution of special events. These events include, but are not limited to, Convocation, Open House, Program Info Nights, Orientations, Conferences, Job Fairs, employee events, partnership announcements, building openings, and other one-time events as required.

In consultation with the Manager and event client, the Event Coordinator develops event plans and works with vendors and onsite service departments to coordinate and deliver the required elements needed to successfully execute events for diverse audiences. The incumbent has a keen eye for detail and will be knowledgeable about the purpose, goals, and values, programs and services of the college. Using a high degree of judgement and independent action, the incumbent effectively implements event plans, while representing DC positively and professionally both internally and within the community.

Leads the planning, coordination and execution of a range of complex corporate and special events. Ensures all event-related activities meet or exceed Durham College standards and align with brand standards and key messaging by developing comprehensive event plans, preparing agendas, drafting scripts, booking facilities, arranging catering and rentals, coordinating décor, and audiovisual requirements, and overseeing the development, distribution and tracking of invitations.
Coordinate event volunteers, providing direction and support to ensure effective execution of event activities and a positive experience for guests and participants.
Oversee event logistics and coordinate the delivery of all required services, materials and resources.
Prepare and monitor event budgets to ensure expenditures are appropriately managed and aligned with approved requirements.
Lead post-event evaluation and debrief processes to assess event effectiveness, identify opportunities for improvement and support the continuous enhancement of event planning and execution.
Research, source, and order promotional items that are appropriate for Durham College's target audiences and adhere to brand standards. Track and manage promotional item inventory, project future requirements based on event schedules and departmental needs and maintain appropriate stock levels. Coordinate the distribution of promotional items as required, ensuring items are available in a timely manner.
Act as the primary coordinator for employees and departments needing C+M materials for events, providing guidance on appropriate materials and coordinating the loan, scheduling, distribution, and return of assets, including signage, media walls, tents and other branded event-related resources.

Qualifications:

A minimum of a 3-year diploma or degree in Public Relations, Events Management, Communications, Marketing, Business, or a related field.
A minimum of five years of work experience planning and executing complex, high-profile events is required.
Superior ability to organize and oversee all aspects of event planning, including detailed logistics, coordination and execution.
Highly organized and able to work independently with minimal direction.
Proven analytical skills with the ability to identify challenges, solve problems, and provide recommended solutions.
Demonstrated ability to coordinate multiple competing priorities and deadlines simultaneously.
Dependable, resourceful, creative, and possess excellent interpersonal skills.
Ability to work under pressure, adhere to strict timelines, and coordinate efforts among several teams and stakeholders.
Experience in a post-secondary environment is considered an asset.
Must be able to regularly lift up to 44 pounds for event setup and logistics.
Must have access to reliable transportation to attend off-campus activities and events.

Please apply below by submitting your cover letter and resume to the online portal. Job Competition closes at 7:00 p.m. EST on October 5, 2026. Competition number SS26-53.

Contact Us T:905.721.3073 HumanResources@durhamcollege.ca
C Wing, Second Floor - 2000 Simcoe St. N. Oshawa, ON

Durham College invites applications from all qualified individuals. Durham is committed to fostering workplace diversity, and, provides accommodations to applicants with disabilities throughout our hiring process. If you require this information in alternate format; require communication supports; an accommodation in applying for a posting and/or if you are selected for an interview, please contact our Human Resources (HR) department and an HR assistant will work with you to meet your needs.

We thank you for your interest in employment with Durham College however, only those candidates selected for an interview will be contacted.

Land Acknowledgement
Durham College is situated on the traditional lands of the First Peoples of the Mississaugas of Scugog Island First Nation. These lands are covered under the Williams Treaties and rest within the traditional territory of the Anishinaabeg. We offer our gratitude to the Indigenous Peoples who care for and, through the treaty process, share the lands on which we live, learn, teach and prosper today.

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More about this job

Responsibilities

The Events Coordinator leads the planning, coordination, and execution of complex corporate and special events, including convocation, conferences, and job fairs. They are responsible for managing event budgets, overseeing logistics, coordinating volunteers, and ensuring all activities align with college brand standards.

Requirements

Candidates must possess a minimum of a 3-year diploma or degree in a relevant field such as Public Relations, Events Management, or Marketing. A minimum of five years of work experience in planning and executing complex, high-profile events is required.

Skills

Event planning
Event coordination
Budget management
Logistics management
Project management
Vendor management
Communication
Problem solving
Interpersonal skills
Inventory management
Time management
Brand standards compliance
Stakeholder management
Post-event evaluation
Organizational skills

Visa sponsorship

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Keywords

Events Coordinator
Event Planning
Public Relations
Communications
Marketing
Budgeting
Logistics
Vendor Coordination
Post-secondary Education
Brand Standards
Inventory Management
Project Execution
Stakeholder Engagement
Event Evaluation
Corporate Events
Special Events

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