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Added 21 mins ago
P
Supply Chain Manager
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Toronto, ON
- Full-time
…Canada and a new 3PL in the US. You work directly with the CCO, engineering and our manufacturing partners. This is a builder role first and an operator role second. You design the system,…
Added 21 mins ago
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- Full-time
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Added 36 mins ago
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Added 1 hour ago
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Product Manager, Lifecycle Management
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Added 3 hours ago
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DWB Consulting Services Ltd

Project Administration Team Lead

North Vancouver, BC, Canada

$40 to $45 CAD / hour · Full-time

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Job details

Pay: $40 to $45 CAD / hour
Job type: Full-time
Posting language: English
Posted: Oct 9, 2026

Original job description

Kintera, formerly known as DWB/Chartwell, is a multi-disciplinary consulting firm specializing in services and solutions for the resource sector. Kintera has a close-knit team, a diverse client base and a strong reputation for outstanding quality and service. Our offices are located across all regions of British Columbia.

Overview:

We are seeking an experienced and motivated Project Administration Team Lead to join our team of professionals as a key support and strategic partner to our Head of Business Services. The incumbent will provide significant time supervising, mentoring and developing a project administration team of 5 to 6 people while also playing an active role in project administration activities such as preparing and finalizing project billing, supporting project managers, and keeping our project financial records accurate. The ideal candidate will set the standard for billing quality and turnaround and help us build processes that scale as the business grows. This position is based out of our North Vancouver office. If you have experience in a consulting, service-based or project-based environment, we want to hear from you!

Job Responsibilities:

The immediate responsibilities of a Project Administration Team Lead will include, but are not limited to:

Leadership and Supervision

Supervise, coach and assign work to the project administration team, including onboarding and training new team members.
Review billing and project records prepared by team members for accuracy, completeness, and contract compliance before release to clients.
Set priorities and monitor workload across the team to meet monthly deadlines.
Develop, document, and improve standard procedures, templates, and checklists.
Serve as an escalation point for complex billing issues, client disputes, and system questions.
Prepare reports on billing status, outstanding receivables, and team performance for the Head of Business Services Manager and Leadership.

Project Billing and Administration

Prepare, review, and finalize project billing in collaboration with project managers.
Review Requests for Proposals (RFPs) and contracts to set up project-specific billing terms and tracking systems.
Review subcontractor invoices and supporting documentation to ensure work is accurately captured and appropriately billed.
Use Deltek VantagePoint and other company systems to maintain project information, billing records, documentation, and financial data.
Interface with project managers, subcontractors, clients, and other stakeholders to resolve project and billing.
Work independently on a full portfolio of projects while keeping project managers and team members informed.

What We Offer:

Tailored career growth opportunities
Progressive vacation allocation
GRSP Matching
Company directed trainings
Bonus program
Professional development allowances
Fun and professional work environment
Comprehensive benefits package
Company events.

Qualifications, Experience & Skills:

Bachelor's degree in Business Administration, Accounting, Finance, Environmental Science, Engineering or a related discipline, or an equivalent combination of education and experience.
Minimum of seven (7) years of experience in project administration, project billing, project coordination, or project accounting with a minimum of at least two (2) years of experience leading teams, and driving performance in a supervisory or team leadership capacity.
Advanced proficiency in Microsoft Excel, including tracking, reconciliation and reporting.
Strong interpersonal, organizational and time-management skills, with the ability to manage multiple priorities and deadlines for yourself and a team.
Ability to work effectively in an office-based environment with multidisciplinary teams and stakeholders.
Experience with ERP systems or Deltek Vantagepoint considered a strong asset.
Legally authorized to work in Canada.

Compensation:

The pay range for this position is $40- $45 per hour. Pay will be commensurate with experience and qualifications, and compensation outside of the posted pay range may be considered for an exceptional candidate.

Applications will be accepted until the position is filled. We look forward to hearing from you!

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More about this job

Responsibilities

The Project Administration Team Lead will supervise and mentor a team of 5-6 staff while overseeing project billing, financial record accuracy, and contract compliance. They will also develop standard procedures and serve as an escalation point for complex billing and client issues.

Requirements

Candidates must hold a bachelor's degree in a relevant field and possess at least seven years of experience in project administration or accounting. A minimum of two years in a supervisory or leadership capacity is required, along with advanced proficiency in Microsoft Excel.

Skills

Project administration
Project billing
Team leadership
Supervision
Mentoring
Microsoft Excel
Financial reporting
Contract compliance
Deltek VantagePoint
ERP systems
Project coordination
Project accounting
Stakeholder management
Process improvement
Time management
Organizational skills

Benefits

Career growth opportunities
Progressive vacation allocation
GRSP matching
Company directed trainings
Bonus program
Professional development allowances
Company events

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Billing
Team Lead
Consulting
Resource Sector
Deltek VantagePoint
ERP
Financial Records
Contract Compliance
RFP
Subcontractor Invoices
Microsoft Excel
Reporting
Reconciliation
Supervision
Mentoring
Onboarding
Training
Project Management
Business Services
Stakeholder Management
Process Documentation
Billing Quality
Receivables
Project Accounting

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