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Added 54 mins ago
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Seasonal Associate
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- $19.85 to $24.8 CAD / hour
As a Seasonal Associate, you’ll be responsible for providing an outstanding client experience by supporting both store operations and onstage service during peak business moments. You’ll…
Added 54 mins ago
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Seasonal Associate
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Customer Service Professional - Group Benefits
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Dye & Durham Talent Team

Facilities Coordinator

Toronto, ON, Canada

In line with the amended Employment Standards Act 2000, the salary range for this role is: $60K - $65K, dependent on assessment of skills during the interview process.

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Job details

Pay: In line with the amended Employment Standards Act 2000, the salary range for this role is: $60K - $65K, dependent on assessment of skills during the interview process.
Posting language: English
Posted: Oct 7, 2026

Original job description

Dye & Durham, a leading global provider of cloud–based software and technology solutions, provides critical information services and workflows used by clients all over the world to manage their process, information, and regulatory requirements. The company is focused on an unwavering commitment to customer excellence and to the personal and professional growth of its employees. It offers rewarding opportunities for those with legal, tech, financial services and government relations expertise. With clients that include major law firms, financial service institutions and government organizations in Canada, the United Kingdom, Ireland, South Africa and Australia, a fulfilling career awaits you at Dye & Durham.

The Facilities Coordinator is responsible for providing facilities support services in our Toronto office, ensuring a positive visitor and employee experience and the consistent implementation of D&D Facilities policies, processes, and programs.

Specific Responsibilities:

Provide for reception and associated front-of-house duties, including visitor management, telephone enquiries, meeting room support, mail and deliveries, and other administrative or workplace services as required.
Provide executive assistance and administrative support to senior leaders when required, including meeting coordination, diary and travel support, and other ad hoc requests.
Coordinate and provide hands-on support throughout office moves, including employee relocations, desk and equipment allocation, move-day logistics, access arrangements, signage, communications and post-move support.
Manages physical security protocols, and ensure compliance.
Manages physical security access for the site, including activation, deactivation of security passes as required.
Acts as first point of contact for security, property management and vendors.
Manages and maintains Boardroom(s) bookings for ELT/SLT meetings including catering.
Manages reception email inbox.
Supports the ordering, management and replenishment of office supplies, coffee, coffee machines and food vendors.
Coordinates with Building Operations, Property Management for general repairs and maintenance of facility.
Supports office efficiencies and support services: Facilities contractors, vendors, HVAC, cleaning, staff lounge equipment, office/furniture repairs and approving non-IT supply requisitions.
Responsible for coordinating and supporting the development of life safety/evacuation procedures, health & safety team and onsite first aid requirements
Performs regular site inspections and equipment audits as required
Collaborate with IT support and HR and social committee teams
Other duties as assigned.

Direct Reports:

N/A

Knowledge, Skills & Experience:

2-3 years experience in facilities/office coordination within in a corporate office environment (Reception, customer support services and event catering experience and or a combination of experience is highly desirable (or equivalent combination of education or work experience)
Must have excellent written and verbal communication, interpersonal, and problem-solving skill sets
Ability to manage and execute projects and work schedules independently
Must have a strong desire to put customers and staff first.
Must be organized, detail-oriented, and be able to multi-task and work well under pressure.
Be proficient with MS Office products, (Word, Excel, Teams, Project and Power point)
Must be able to work as part of a team as well as be capable of working independently when required.
Health & Safety, and First Aid experience an asset.
Experience using Envoy is an asset
Certified FMP an asset.
Ability to read/understand floor plans/ architectural drawings an asset.

Other Contextual Information/Special Features:

Must work in the office full time (no hybrid).

Benefits

At Dye & Durham we strive to be visionaries! As a leader in our field, we ensure our employees are ready for the next challenge in their journey with us by offering internal and external training opportunities. We offer competitive salaries and a whole host of benefits including healthcare, pension, company discounts, wellness programs, and paid days off to move house or volunteer for your favourite charity.

In line with the amended Employment Standards Act 2000, the salary range for this role is: $60K - $65K, dependent on assessment of skills during the interview process.

At Dye & Durham, we are fortunate to connect with exceptional talent across our business. While we carefully evaluate every submission, if you do not hear from our Talent team within 14 days of applying, it indicates that we are moving forward with other candidates for this role. Due to volume, we are unable to provide personalized feedback on initial applictaions, but we encourage you to stay connectedfor future opportunities.

#DDhp

Do you share our DNA?

We ask how tomorrow can be better than today

We are passionate about solving our customer's challenges

Our ideas break boundaries

We value different perspectives and encourage dialogue

We take ownership and celebrate together

Due to volume, we are unable to provide personalized feedback on initial applications, but we encourage you to stay connected for future opportunities.

Apply About employer

More about this job

Responsibilities

The Facilities Coordinator provides comprehensive support services for the Toronto office, including reception duties, meeting room management, and administrative assistance to senior leadership. They are also responsible for overseeing physical security, office maintenance, and coordinating logistics for office moves and health and safety compliance.

Requirements

Candidates must have 2-3 years of experience in facilities or office coordination within a corporate environment. Proficiency in MS Office and strong interpersonal, communication, and organizational skills are required to manage tasks independently.

Skills

Facilities coordination
Office administration
Reception
Customer support
Event catering
Project management
MS Office
Word
Excel
Teams
Project
PowerPoint
Health & Safety
First Aid
Envoy
Physical security

Benefits

Healthcare
Pension
Company discounts
Wellness programs
Paid time off
Training opportunities

Visa sponsorship

Not detected in the job text

Keywords

Facilities Coordinator
Office Management
Reception
Physical Security
Vendor Management
Health & Safety
First Aid
Envoy
MS Office
Project Management
Administrative Support
Building Operations
Property Management
Corporate Office
Life Safety
Evacuation Procedures
Catering
Logistics
Workplace Services
Facility Maintenance

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