Office administrator jobs in Canada

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Added 17 days ago
FH
Front Office Manager
Fairmont Hotels & Resorts
Toronto, ON
- Full-time
Seeking a dynamically motivated, multi-tasked individual for the position of Front Office Manager. Candidates should be goal oriented to be a future Front Office Director at a large hotel.…
Added 17 days ago
EI
Executive Assistant & Office Manager
EnviCore Inc.
Calgary, AB
- Full-time
This is a full-time, on-site Executive Assistant & Office Manager role based in Calgary, AB. The position provides comprehensive executive support, including calendar management, meeting…
Added 17 days ago
Camp Administrative Coordinator
Kayla's Children Centre
Vaughan, ON
Added 17 days ago
DW
Administrative Coordinator
Dying With Dignity Canada
Toronto, ON
- Full-time
Currently, full-time staff are required in-office 2 days per week and can work remotely 3 days per week
Added 17 days ago
TN
Senior Medical Office Administrator / Office Manager
The Natural Way Health Clinic
Waterloo, ON
- Full-time
We are seeking an experienced, organized and patient-focused Senior Medical Office Manager/Administrator to take ownership of the clinic's daily administrative operations, ensuring a…
Added 17 days ago
GW
Medical Office Administrator
Get Well Family Health Team
Toronto, ON · North York, ON
- Full-time
Perform various medical office administrative tasks such as faxing, scanning, ordering, documenting, working with AI tools, and stocking.
Added 17 days ago
US
Chief Administrative Officer
Unique Scaffold Inc.
Calgary, AB
- Full-time
Added 17 days ago
I
Medical Office Administrator - Casual On Call
IIPCT
ON · Bancroft, Ontario
- Contract
Must have current CPR/First Aid and AED certification · Must have a valid 'G' Driver's License, clear Driver's Abstract
Added 17 days ago
HH
Moncton Administrative Services Coordinator (1077) PCN 1004789
Horizon Health Network
Moncton, NB · Greater Moncton Metropolitan Area
- Full-time
Must have two years of related experience including supervisory ability
Added 17 days ago
Administrative Coordinator, Academic Reviews
University of Toronto
Toronto, ON
Added 18 days ago
AC
Infrastructure & Capital Projects - Office Manager, COM
Accenture Construct
Toronto, ON
- Full-time
Effective facility management of the office facilities occupied by the integrated project team, made up of the client, delivery partners and contractors.
Added 18 days ago
SO
Office Administrator
SERVPRO of NORTH VANCOUVER - Metro Vancouver Team
Burnaby, BC
- Full-time
📢 WE’RE HIRING! | Office Administrator & Marketing RepresentativeJoin SERVPRO Metro Vancouver Team and grow your career in administration, marketing, and customer relations! 🚀
Added 18 days ago
CC
Medical Office Administrator in Vaughan
CPAP Clinic
Vaughan, ON
- Full-time
This is a full-time on-site role in Vaughan (Toronto). The Administrator will interact with patients in-person and over the phone, to provide guidance and support for their CPAP therapy.…
Added 20 days ago
GG
office manager
Galaxy Granite
Calgary, AB
- Full-time
Oversee and co-ordinate office administrative procedures
Added 20 days ago
G-
Office Administrator
GFL - Sewer Technologies Division
Ottawa, ON
- Full-time
The Office Administrator is responsible for ensuring the smooth and efficient day to day operations of the office. In this role, you will ensure the seamless flow of inter-office…
Added 20 days ago
EC
Executive Assistant/Office Administrator
Entreflow Consulting Group
Remote, Canada
- Full-time
- Remote
3+ years of administrative, office coordination, executive support experience.
Added 20 days ago
EI
Office Manager
EBC Inc.
Mississauga, ON
- Full-time
…Infrastructure, Industrial, and Major Projects. Our fast-growing Toronto office represent a significant portion of EBC’s operations and EBC, as one of Canada’s leading firms has extensive…
Added 20 days ago
A
Office Administrator
Adecco
Toronto, ON
- $20 to $22 CAD / hour
- Part-time
…running smoothly behind the scenes? We’re looking for a Part-Time Office Administrator to join a busy, growing tech startup in downtown Toronto. This is a great opportunity for someone…
Added 20 days ago
MI
Medical Office Administrator – Toronto (Corktown), ON – Full-Time
MedSleep Inc.
Toronto, ON
- $18 to $20 CAD / hour
- Full-time
…opportunities opening across our clinics all the time. As a Medical Office Administrator, you’ll be the friendly, organized presence patients rely on from their very first phone call,…
Added 20 days ago
PN
Office Coordinator – Temporary (6-Month Contract)
Pasona N A, Inc.
Mississauga, ON
- $24 to $25 CAD / hour
- Temporary
…solutions, Pasona Canada is seeking a reliable and organized Office Coordinator to join their team in…
Added 20 days ago
EI
Office Administrator (Engineering/Construction)
ELEQRON INC.
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Eleqron Inc. is seeking an organized, proactive, and dependable Office Administrator to provide day-to-day administrative support to our team and help keep our office operations running…
Added 20 days ago
M
Bilingual Administrative Coordinator
Manulife
Montreal, QC
- Full-time
Added 20 days ago
M
Medical Office Administrator – Toronto (Corktown), ON – Full-Time
MedSleep
Toronto, ON
- Full-time
…opportunities opening across our clinics all the time. As a Medical Office Administrator, you’ll be the friendly, organized presence patients rely on from their very first phone call,…
Added 20 days ago
GC
Office Administrator
Golderado Contracting Corp
Fort Saskatchewan, AB
- Full-time
We are seeking a detail-oriented and organized Office Administrator to join our team. In this role, your primary focus will be managing our communication channels for training requests and…
Added 20 days ago
QM
Accounting & Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $75,000 to $80,000 CAD / year
- Full-time
…contributing to purchasing, inventory coordination and general office…

Dying With Dignity Canada

Administrative Coordinator

Toronto, ON, Canada

Salary Range: $50,000 - $56,000 annually · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Salary Range: $50,000 - $56,000 annually
Job type: Full-time
Apply by: Nov 25, 2026
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

About Dying With Dignity Canada

Dying With Dignity Canada (DWDC) is a $3M+ national human-rights charity committed to improving quality of dying, protecting end-of-life rights, and helping people across Canada avoid unwanted suffering. DWDC has four strategic priorities:

Nurture a more inclusive and diverse end-of-life rights movement: DWDC will seek out, listen to, and integrate more perspectives in the work that we do
Address barriers to accessing a good death: DWDC will lead national advocacy efforts to eliminate obstacles to end-of-life choice, including access to advance requests and end forced transfers
Deliver high quality, relevant programs and services: DWDC will provide information, education, and support to individuals, families, and clinicians across Canada
Ensure sustainability, resilience, and mission success: DWDC will invest in the growth and development of the organization and its people

DWDC is committed to promoting a culture of wellbeing for our team. We provide extensive benefits and support for all team members so you can focus on doing meaningful work. Our perks include:

Competitive salary
Health benefits, including Employee Assistance Program and additional mental health supports
Matching Group Retirement Savings Program
Flexible work hours and hybrid work model
Opportunities for professional development

For more information: www.dyingwithdignity.ca

Position Description

The Administrative Coordinator provides operational and administrative support across the organization. This position will have core responsibilities focused on responding to stakeholder inquiries, finance, recruitment activities, event and meeting coordination, with departmental responsibilities in database administration and record keeping. A team player, the Administrative Coordinator, will work well across departments and be able to manage competing priorities.

Reports to: Manager, People, Culture, and Operations

Direct reports: None

Salary Range: $50,000 - $56,000 annually

Key Deliverables and Responsibilities

Act as the first point of contact, responding to and appropriately directing email and phone inquiries within 24 hours of receipt, with compassion, professionalism, and sensitivity
Prepare biweekly accounts payable and expense claims, monthly visa reconciliation and petty cash requests, ensuring proper approvals and account coding
Ensure all office services and equipment are functioning and available, and office and kitchen supplies are purchased and fully stocked; coordinate with vendors as needed
Assist in recruitment, onboarding, and training activities to support a positive employee experience
Handle sensitive and confidential information with a high degree of professionalism, discretion, and integrity
Support the planning and execution of staff engagement initiatives including social activities, staff education, and team training initiatives
Support the Manager, People, Culture, and Operations in drafting professional communications and documentation as required, including policies, procedures, manuals, and other documents
Coordinate travel and guest arrangements, meetings and appointments, prepare agendas, and take minutes, as required
Assist the senior team with special projects and ad-hoc assignments
Provide cross-functional administrative support and back-up coverage for Program, Development, and Volunteer Engagement teams as required
Support IT and information systems implementation, including updates, issue resolution, onboarding, and training
Assist in data entry, clean-up, and report generation as assigned
Undertake additional administrative tasks, special projects, and other responsibilities as assigned

This role is vacant.

Before reviewing the qualifications listed below, we understand that while you may not meet all the qualifications described, you may have other relevant expertise and experience. We invite you to share this with us in your cover letter or email.

Qualifications, Skills, and Experience

Education in business administration, office administration, or a related field, including university degree, college diploma, and/or relevant skills and knowledge gained through practical experience and self-directed learning
Demonstrated ability to handle confidential and sensitive information with discretion and professionalism
Comfortable discussing and managing communications related to death, end-of-life issues, and mental illness with compassion, empathy and sensitivity
Strong organizational skills, attention to detail, and ability to prioritize tasks and manage workload effectively while meeting deadlines
Excellent written and verbal communication skills
Proficient in Microsoft Office 365 applications including Outlook, Word, Excel, PowerPoint and Teams
Experience with data and record management
Experience with Salesforce, Raiser’s Edge, and/or other CRM databases is considered an asset
Passion for supporting the end-of-life rights of people across Canada, while considering cultural differences and diverse perspectives on end-of-life care
Commitment to inclusivity, diversity, equity, and accessibility
Ability to communicate in both official languages is an asset

Working Conditions

This is a full-time position (37.5 hours per week) and requires in-person work at our National Office, located in the Yonge and Davisville area. Currently, full-time staff are required in-office 2 days per week and can work remotely 3 days per week.

Equity Statement

Dying With Dignity Canada is an equal opportunity employer and adheres to fair employment practices. In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided in all parts of the hiring process, as required. Applicants are encouraged to make their needs for accommodation known as early as possible during the application process. 

We encourage applications from Black people, Métis, Inuit and First Nations peoples, people of colour, people who identify as having a disability, 2SLGBTQ+ people and people from other equity-deserving groups that face systemic discrimination. DWDC is committed to an inclusive and diverse workplace, and a working environment free from all forms of discrimination, harassment, and violence.

Screening Requirements

The successful candidate will be required to complete the screening process including completion of appropriate background checks. This includes:

Reference checks - We ask that you include the contact information of two references in your application.
Criminal and judicial matters check (CRJMC) – We will ask the successful candidate to complete a CRJMC for the purposes of protecting our clients and organization.
Credit Check – This is a soft credit check which does not impact your credit score and is only required for positions with access to sensitive financial information.

Application Instructions

Applications will be reviewed on a rolling basis until the position is filled, with an application deadline of November 6, 2026, at 5 pm. Please send your cover letter and resume to jobs@dyingwithdignity.ca with the subject line: Application: Administrative Coordinator.

Dying With Dignity Canada thanks all applicants, though due to volume we will not be able to respond to all applications. Only candidates invited for interviews will be contacted. No phone calls, please.

Optional Demographic Survey 

There will be an optional demographic survey link included in the email confirming we received your application. This data helps us understand if our applicants are broadly representative of the national population and can help us better plan outreach, equity, and inclusion efforts for underrepresented groups. This survey is completely anonymous; it will not be associated with a specific applicant and will not affect candidate selection.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide organization-wide administrative and operational support, including responding to stakeholder inquiries, processing financial transactions, coordinating recruitment, meetings, travel, and staff activities. Maintain records and databases, support IT systems and cross-functional teams, and assist with communications, special projects, and office operations.

Requirements

Relevant education or equivalent practical experience is sought, along with strong organization, attention to detail, communication, prioritization, and discretion with confidential information. Candidates should be proficient with Microsoft Office 365 and have data and record management experience; CRM experience and the ability to communicate in both official languages are assets.

Skills

Administrative Support
Stakeholder Communication
Accounts Payable
Expense Processing
Financial Reconciliation
Recruitment Support
Onboarding
Event Coordination
Meeting Coordination
Record Management
Database Administration
Data Entry
Report Generation
Microsoft Office 365
Confidential Information Handling
Prioritization

Benefits

Health Benefits
Employee Assistance Program
Mental Health Support
Flexible Work Hours
Hybrid Work Model
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Salesforce
Raiser’s Edge
CRM
Database Administration
Data Entry
Data Cleanup
Report Generation
Record Management
Accounts Payable
Expense Claims
Visa Reconciliation
Petty Cash
Recruitment
Onboarding
Training
Event Coordination
Meeting Minutes
Travel Coordination
IT Systems
Stakeholder Inquiries
Confidential Information
End-of-Life Rights
Diversity, Equity, Inclusion, and Accessibility

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Office administrator jobs in Canada

Front Office Manager

Executive Assistant & Office Manager

Camp Administrative Coordinator