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Added 3 mins ago
GT
Operations and Project Coordinator
GeoSpectrum Technologies, Inc
Port Coquitlam, BC
- Full-time
Reporting to the Vice President of Finance, this role is at the heart of supporting ISE's day-to-day operations and helping keep key projects and initiatives running smoothly. Working…
Added 3 mins ago
CE
Senior Manager, SCM Operations Category Management
Cenovus Energy
Calgary, AB
- Full-time
The Senior Manager, SCM Operations Category Management position is an exciting leadership opportunity to lead strategic sourcing, contracting and category management across Cenovus assets.…
Added 3 mins ago
One-To-One Cannabis Management Development.TBD
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Calgary, AB
Provide ongoing written and verbal feedback to the Cannabis Store Manager regarding recommendations for continued improvement of store operations. Where necessary, assist in the development…
Added 18 mins ago
E
Office and Project Administrator – Halifax
EXP
Halifax, NS
- Full-time
EXP’s Halifax office is seeking an Office and Project Administrator to support office operations and provide administrative and project support to our architecture and engineering teams.…
Added 18 mins ago
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ES-NU26-58 Administrative Assistant, IES
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- Full-time
…accurate documentation, timely data entry, and smooth day-to-day administration operations to support service delivery. The duties and responsibilities of this position includes but not…
Added 18 mins ago
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HR Specialist
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- Full-time
…location and region. This position reports directly to the General Manager with a dotted line to the Regional Human Resources Business…
Added 18 mins ago
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Manager, Program Controls
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- Full-time
The Manager, Program Controls leads the Program Controls function at Vancouver Shipyards, providing oversight, governance, and continuous improvement of project controls across all…
Added 18 mins ago
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Artistic Supervisor, Student Theatre
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- Full-time
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Added 18 mins ago
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Added 18 mins ago
Senior Operations Associate
The Canada Life Assurance Company
London, ON
Reporting to the Associate Manager of Administration, you will be responsible for accurate and timely processing of financial and non-financial transactions for our clients' mutual fund…
Added 18 mins ago
KH
UKG Specialist
Kensington Health
Toronto, ON
- Full-time
The UKG Specialist is responsible for the day-to-day administration, maintenance, and optimization of the UKG HRIS platform. This role ensures accurate data entry, reporting, and analytics…
Added 18 mins ago
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Program Management Office Analyst
Alquemy Search & Consulting
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- Full-time
Responsibilities include project reporting, governance, contractor resource management, financial reconciliation, and administration of project management applications. The role also…
Added 32 mins ago
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Retail Shift Leader
Canna Cabana
Grande Prairie, AB
- Part-time
Provide assistance to store management in supervising and facilitating the daily operations of the store
Added 32 mins ago
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Franchise Operations Coordinator
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Toronto, ON
- Full-time
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Added 48 mins ago
Corporate - Commercial Lines - Commercial Account Manager
OTIP Group of Companies (OTIP, Orbit, Curo)
Waterloo, ON
The Commercial Account Manager serves as the lead relationship manager and trusted risk advisor for a portfolio of complex commercial clients. This role is responsible for developing and…
Added 48 mins ago
Operations Supervisor and Driver - Durham
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Clarington, ON · Oshawa, ON
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Added 48 mins ago
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JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Vaudreuil-Dorion, QC
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 48 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Drummondville, QC
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 48 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
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With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 48 mins ago
MANAGER
Boutique La Vie En Rose
Val-d'Or, QC
Under the supervision of the regional sales manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. Your…
Added 48 mins ago
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Product Marketing Manager
WELLSTAR
Toronto, ON
- Full-time
Whether you are in research and development, administration, communications, operations leadership, or technology, joining us now is an opportunity to play a critical role in transforming…
Added 48 mins ago
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Senior IT Administrator (On-site, Contract)
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Toronto, ON
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● Proficient in Linux and macOS system administration, encompassing hardware configuration, database management, network operations, and enterprise software (VMware, Office 365)
Added 48 mins ago
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Franchise Operations Coordinator
WildBrain
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
We're looking for a Franchise Coordinator to will support the effective administration of the franchise team and managing finance-related administrative tasks.
Added 48 mins ago
KI
Civil Superintendent
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Vaughan, ON
- $110,000 to $150,000 CAD / year
- Full-time
…the planning stage right up to completion. Reporting to the Operations Manager and VP, Construction. Travel throughout the GTA will be…

Dying With Dignity Canada

Administrative Coordinator

Toronto, ON, Canada

Salary Range: $50,000 - $56,000 annually · Full-time

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Job details

Pay: Salary Range: $50,000 - $56,000 annually
Job type: Full-time
Apply by: Nov 25, 2026
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

About Dying With Dignity Canada

Dying With Dignity Canada (DWDC) is a $3M+ national human-rights charity committed to improving quality of dying, protecting end-of-life rights, and helping people across Canada avoid unwanted suffering. DWDC has four strategic priorities:

Nurture a more inclusive and diverse end-of-life rights movement: DWDC will seek out, listen to, and integrate more perspectives in the work that we do
Address barriers to accessing a good death: DWDC will lead national advocacy efforts to eliminate obstacles to end-of-life choice, including access to advance requests and end forced transfers
Deliver high quality, relevant programs and services: DWDC will provide information, education, and support to individuals, families, and clinicians across Canada
Ensure sustainability, resilience, and mission success: DWDC will invest in the growth and development of the organization and its people

DWDC is committed to promoting a culture of wellbeing for our team. We provide extensive benefits and support for all team members so you can focus on doing meaningful work. Our perks include:

Competitive salary
Health benefits, including Employee Assistance Program and additional mental health supports
Matching Group Retirement Savings Program
Flexible work hours and hybrid work model
Opportunities for professional development

For more information: www.dyingwithdignity.ca

Position Description

The Administrative Coordinator provides operational and administrative support across the organization. This position will have core responsibilities focused on responding to stakeholder inquiries, finance, recruitment activities, event and meeting coordination, with departmental responsibilities in database administration and record keeping. A team player, the Administrative Coordinator, will work well across departments and be able to manage competing priorities.

Reports to: Manager, People, Culture, and Operations

Direct reports: None

Salary Range: $50,000 - $56,000 annually

Key Deliverables and Responsibilities

Act as the first point of contact, responding to and appropriately directing email and phone inquiries within 24 hours of receipt, with compassion, professionalism, and sensitivity
Prepare biweekly accounts payable and expense claims, monthly visa reconciliation and petty cash requests, ensuring proper approvals and account coding
Ensure all office services and equipment are functioning and available, and office and kitchen supplies are purchased and fully stocked; coordinate with vendors as needed
Assist in recruitment, onboarding, and training activities to support a positive employee experience
Handle sensitive and confidential information with a high degree of professionalism, discretion, and integrity
Support the planning and execution of staff engagement initiatives including social activities, staff education, and team training initiatives
Support the Manager, People, Culture, and Operations in drafting professional communications and documentation as required, including policies, procedures, manuals, and other documents
Coordinate travel and guest arrangements, meetings and appointments, prepare agendas, and take minutes, as required
Assist the senior team with special projects and ad-hoc assignments
Provide cross-functional administrative support and back-up coverage for Program, Development, and Volunteer Engagement teams as required
Support IT and information systems implementation, including updates, issue resolution, onboarding, and training
Assist in data entry, clean-up, and report generation as assigned
Undertake additional administrative tasks, special projects, and other responsibilities as assigned

This role is vacant.

Before reviewing the qualifications listed below, we understand that while you may not meet all the qualifications described, you may have other relevant expertise and experience. We invite you to share this with us in your cover letter or email.

Qualifications, Skills, and Experience

Education in business administration, office administration, or a related field, including university degree, college diploma, and/or relevant skills and knowledge gained through practical experience and self-directed learning
Demonstrated ability to handle confidential and sensitive information with discretion and professionalism
Comfortable discussing and managing communications related to death, end-of-life issues, and mental illness with compassion, empathy and sensitivity
Strong organizational skills, attention to detail, and ability to prioritize tasks and manage workload effectively while meeting deadlines
Excellent written and verbal communication skills
Proficient in Microsoft Office 365 applications including Outlook, Word, Excel, PowerPoint and Teams
Experience with data and record management
Experience with Salesforce, Raiser’s Edge, and/or other CRM databases is considered an asset
Passion for supporting the end-of-life rights of people across Canada, while considering cultural differences and diverse perspectives on end-of-life care
Commitment to inclusivity, diversity, equity, and accessibility
Ability to communicate in both official languages is an asset

Working Conditions

This is a full-time position (37.5 hours per week) and requires in-person work at our National Office, located in the Yonge and Davisville area. Currently, full-time staff are required in-office 2 days per week and can work remotely 3 days per week.

Equity Statement

Dying With Dignity Canada is an equal opportunity employer and adheres to fair employment practices. In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided in all parts of the hiring process, as required. Applicants are encouraged to make their needs for accommodation known as early as possible during the application process. 

We encourage applications from Black people, Métis, Inuit and First Nations peoples, people of colour, people who identify as having a disability, 2SLGBTQ+ people and people from other equity-deserving groups that face systemic discrimination. DWDC is committed to an inclusive and diverse workplace, and a working environment free from all forms of discrimination, harassment, and violence.

Screening Requirements

The successful candidate will be required to complete the screening process including completion of appropriate background checks. This includes:

Reference checks - We ask that you include the contact information of two references in your application.
Criminal and judicial matters check (CRJMC) – We will ask the successful candidate to complete a CRJMC for the purposes of protecting our clients and organization.
Credit Check – This is a soft credit check which does not impact your credit score and is only required for positions with access to sensitive financial information.

Application Instructions

Applications will be reviewed on a rolling basis until the position is filled, with an application deadline of November 6, 2026, at 5 pm. Please send your cover letter and resume to jobs@dyingwithdignity.ca with the subject line: Application: Administrative Coordinator.

Dying With Dignity Canada thanks all applicants, though due to volume we will not be able to respond to all applications. Only candidates invited for interviews will be contacted. No phone calls, please.

Optional Demographic Survey 

There will be an optional demographic survey link included in the email confirming we received your application. This data helps us understand if our applicants are broadly representative of the national population and can help us better plan outreach, equity, and inclusion efforts for underrepresented groups. This survey is completely anonymous; it will not be associated with a specific applicant and will not affect candidate selection.

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More about this job

Responsibilities

Provide organization-wide administrative and operational support, including responding to stakeholder inquiries, processing financial transactions, coordinating recruitment, meetings, travel, and staff activities. Maintain records and databases, support IT systems and cross-functional teams, and assist with communications, special projects, and office operations.

Requirements

Relevant education or equivalent practical experience is sought, along with strong organization, attention to detail, communication, prioritization, and discretion with confidential information. Candidates should be proficient with Microsoft Office 365 and have data and record management experience; CRM experience and the ability to communicate in both official languages are assets.

Skills

Administrative Support
Stakeholder Communication
Accounts Payable
Expense Processing
Financial Reconciliation
Recruitment Support
Onboarding
Event Coordination
Meeting Coordination
Record Management
Database Administration
Data Entry
Report Generation
Microsoft Office 365
Confidential Information Handling
Prioritization

Benefits

Health Benefits
Employee Assistance Program
Mental Health Support
Flexible Work Hours
Hybrid Work Model
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Salesforce
Raiser’s Edge
CRM
Database Administration
Data Entry
Data Cleanup
Report Generation
Record Management
Accounts Payable
Expense Claims
Visa Reconciliation
Petty Cash
Recruitment
Onboarding
Training
Event Coordination
Meeting Minutes
Travel Coordination
IT Systems
Stakeholder Inquiries
Confidential Information
End-of-Life Rights
Diversity, Equity, Inclusion, and Accessibility

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