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Earnscliffe

Senior Office Coordinator

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Mar 30, 2027
Experience: 2 - 4 years of related work experience, and/or relevant post-secondary education (diploma or certificate)
Posting language: English
Posted: Oct 1, 2026

Original job description

Earnscliffe is one of Canada’s leading public affairs, public relations, opinion research, digital and design firms. We work with organizations, businesses, associations, coalitions, and campaigns to navigate complex challenges, shape public conversations, and connect with the audiences that matter most.

Our integrated teams bring together expertise across strategic communications, public affairs, research, digital strategy, and creative design to deliver thoughtful, impactful work grounded in insight and execution. From advocacy campaigns and stakeholder engagement to branding, content, and digital communications, we help clients move their objectives forward through strategies that are clear, creative, and effective.

We are seeking a Senior Coordinator, reporting to the Chief of Staff and working closely with BC leadership, to support the operations of our Vancouver office and key corporate initiatives. This role is ideal for an organized, proactive professional who enjoys creating a positive and efficient workplace environment.

The successful candidate will lead the coordination of facilities, office logistics and vendor relationships, while supporting events and employee services, helping to ensure an exceptional workplace and stakeholder experience.

Responsibilities & Duties

Supports daily workplace operations and corporate initiatives through the application of facilities management knowledge and best practices.
Contributes to the planning and execution of workplace programs, projects, and initiatives, as required.
Coordinates office logistics, including space management, equipment, supplies, and vendor relationships.
Assists with scheduling, event planning, and internal communications for teams and leadership.
Supports compliance with health, safety, and security policies and procedures.

Education & Experience

2 - 4 years of related work experience, and/or relevant post-secondary education (diploma or certificate)

Knowledge, Skills & Abilities

Ability to identify and resolve routine issues independently.
A self-starter with strong organizational, time management skills, ability to multitask, critical thinking, discretion and problem-solving skills.
Proficiency with office software (e.g., Microsoft Office) and facility management tools.
Knowledge of office operations, vendor management, and basic health and safety practices.
Effective communication and collaboration skills, with the ability to interact with multiple stakeholders.
May require occasional physical effort and exertion

Position Details:

This position is a full-time, permanent, on-site role and is open to candidates located in Vancouver.

This is an existing role. This employer uses artificial intelligence technology to assist in screening, assessing, or selecting applicants for this position.

Earnscliffe is an equal opportunity employer committed to building a diverse and inclusive workplace. We encourage applications from all qualified individuals and will provide accommodations throughout the recruitment process, upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Coordinate the Vancouver office’s daily operations, facilities, space, equipment, supplies, and vendor relationships. Support workplace programs, events, scheduling, internal communications, corporate initiatives, and compliance with health, safety, and security procedures.

Requirements

Candidates should have 2–4 years of related experience and/or relevant post-secondary education, along with knowledge of office operations, vendor management, and basic health and safety practices. Strong organization, time management, communication, discretion, critical thinking, and problem-solving skills are required, as is proficiency with office software and facility management tools.

Skills

Facilities Management
Office Operations
Office Logistics
Space Management
Vendor Management
Event Planning
Scheduling
Internal Communications
Health And Safety Compliance
Organization
Time Management
Multitasking
Critical Thinking
Problem-Solving
Microsoft Office
Stakeholder Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Workplace Operations
Office Logistics
Space Management
Equipment Management
Office Supplies
Vendor Relationships
Vendor Management
Workplace Programs
Corporate Initiatives
Event Planning
Scheduling
Internal Communications
Health And Safety
Security Policies
Microsoft Office
Facility Management Tools
Stakeholder Engagement
Office Operations

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