Bookkeeper/Office Administrator

We are seeking a detail-oriented and organized Part-Time Bookkeeper/Office Administrator to support our company's bookkeeping, payroll, HR, and general office operations. The ideal candidate will have strong hands-on bookkeeping experience, preferably with QuickBooks Online, excellent organizational skills, and the ability to work independently while handling confidential information.

Responsibilities

• Maintain accurate financial records, including accounts payable, accounts receivable, general ledger entries, and daily financial transactions using QuickBooks Online.
• Process vendor invoices, customer invoicing, payments, and follow up on outstanding accounts.
• Perform regular bank and credit card reconciliations, investigate discrepancies, and ensure all expenses and receipts are properly recorded.
• Assist with month-end and year-end procedures, financial reporting, expense tracking, and preparation of documentation for external accountants.
• Process employee payroll through ADP, including expense reports, reimbursements, and related payroll documentation.
• Maintain confidential employee files and HR records, prepare employment contracts, offer letters, and onboarding packages.
• Manage employee benefit and retirement plan enrollments and updates, vacation tracking, and employee records.
• Coordinate staff training, conferences, and business event logistics.
• Provide general administrative support to management and contribute to the smooth day-to-day operations of the business. Other duties as assigned.

Qualifications

• Previous hands-on bookkeeping experience is essential. This is the primary responsibility of the position.
• Strong understanding of bookkeeping principles, including accounts payable, accounts receivable, bank reconciliations, general ledger maintenance, and financial recordkeeping.
• Experience using QuickBooks Online is highly preferred.
• Experience with payroll processing; ADP experience is an asset.
• Experience in HR and general office administration is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software.
• Strong computer literacy with experience in data entry and electronic filing systems.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Strong attention to detail and a high level of accuracy when handling financial information.
• Ability to work independently, problem-solve, and meet deadlines.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality while handling sensitive employee, payroll, and financial information.

Why Join EarthEx?

• A collaborative and supportive team environment.
• Flexible schedule; position is primarily remote, with monthly in-person meetings required.
• An opportunity to play an important role in the day-to-day operations and success of the business.
• Competitive compensation, benefits, and professional development opportunities.

Commitment to Diversity

EarthEx is committed to fostering a diverse, equitable, and inclusive workplace. We strongly encourage applications from women, Indigenous peoples, visible minorities, persons with disabilities, and other underrepresented groups.

How to Apply

Please send your resume and brief introduction to anna@eexgeo.com with the subject line “Part-Time Bookkeeper and Office Administrator – Your Name”.