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Added 13 mins ago
Front Desk Office Assistant
Onbelay Automotive Coatings Corp
Chatham-Kent, ON · Chatham, ON
Full-time
We are seeking a reliable, organized, and professional Front Desk Office Assistant to support daily administrative and operational activities.
Added 13 mins ago
Assistant Surveyor
Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel
Toronto, ON
Full-time
The Assistant Surveyor will work closely with TBM (Tunnel Boring Machine) and SEM (Sequential Excavation Method) Surveyors to assist in performing precise surveying tasks, ensuring the…
Added 13 mins ago
Overnight Lead Department Manager
Walmart Canada
Whitchurch-Stouffville, ON
Full-time
…who enjoy leading others and making a visible impact on store…
Added 13 mins ago
Legal Assistant - Financial Services
The Law Office Management Association (TLOMA)
Toronto, ON
Full-time
Aird and Berlis LLP is looking to fill an open vacancy for a Legal Assistant in our Toronto office. This position will independently manage and organize the daily operations of a group of…
Added 13 mins ago
(CAN) Front End Assistant Manager
Walmart Canada
Longueuil, QC
Full-time
…specifically related to the (Front End or Back End or Fresh or Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all…
Added 14 mins ago
Assistant Professor - Healthcare Engineering
University of Toronto
Toronto, ON
…applications for a full-time tenure stream position in Healthcare Operations Research and Systems Engineering. The appointment will be at the rank of Assistant Professor, with an…
Added 28 mins ago
Office Manager Assistant, Full time seasonal
Havergal
Sudbury, ON
Full-time
You will be responsible for supporting operations by performing administrative tasks, such as data entry and filing.
Added 28 mins ago
Retail Sales Associate
Canna Cabana
Sudbury, ON · Paul Street, Sudbury, ON
$17.6 to $18.5 CAD / hour
Part-time
Abide by all company policies and procedures as directed by the Store/Assistant Managers.
Added 43 mins ago
Temporary Administrative Assistant 6 (up to 12 months)
City of Saint John
Saint John, NB
Temporary
Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support…
Added 43 mins ago
Administrative Assistant Office Clerk
Experis Canada
Toronto, ON
Contract
Provide reception, mailroom, courier, administrative, and print center support while ensuring smooth day-to-day office operations.
Added 43 mins ago
Product Assistant - Beauty
Conair Consumer Products ULC
Woodbridge, ON
Full-time
We have an exciting opportunity for a Product Assistant in our Beauty & Home division. If you are looking for an opportunity to join a thriving, dynamic organization with an entrepreneurial…
Added 44 mins ago
Pharmacy Assistant Manager - RPT
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Saskatoon, SK
Added 44 mins ago
Pharmacy Assistant
Neighbourly Pharmacy
Calgary, AB
Neighbourly Pharmacy is looking for a Full-Time Pharmacy Assistant to join our amazing team at Sandstone Pharmacies McKenzie Lake in Calgary, Alberta.
Added 59 mins ago
Dietary Aid - Casual
Kindera Living
ON · Stoney Creek, ON
Part-time
Or have successfully completed an apprenticeship program in the trade of Cook, Institutional Cook or Assistant Cook under the Apprenticeship and Certification Act, 1998, the Ontario College…
Added 59 mins ago
The North Face: Supervisor - Toronto Premium Outlets
VF Corporation
Halton Hills, ON
$22.45 to $26.46 CAD / hour
Full-time
…store standards. In partnership with the Store Manager and Assistant Store Manager, you will help maximize store profitability, foster an inclusive team culture, and contribute to the…
Added 59 mins ago
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The North Face: Supervisor - Toronto Premium Outlets
The North Face
Halton Hills, ON
$22.45 to $26.46 CAD / hour
Full-time
…store standards. In partnership with the Store Manager and Assistant Store Manager, you will help maximize store profitability, foster an inclusive team culture, and contribute to the…
Added 1 hour ago
Groundperson [Arborist Assistant]
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Added 1 hour ago
Associate Facilities Specialist
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Added 1 hour ago
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Other
Added 1 hour ago
Executive Administrative Assistant - Office & Administrative Specialist Senior
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As an Executive Administrative Assistant, the incumbent willl support the Financial Operations Division’s (FOD) operational needs to ensure efficiency and coordination. Under limited…
Added 1 hour ago
Financial Service Representative - LendDirect Office 1576
LendDirect
Toronto, ON · Scarborough, ON
Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 1 hour ago
Financial Service Representative - LendDirect Office 1576
Attain Finance
Toronto, ON · Scarborough, ON
Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…

Earthscape Play

Office & Corporate Support

Wallenstein, ON, Canada

Pay: $75,000 to $85,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Sep 29, 2026

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Original job description

Office & Corporate Support
Job Type: Full-Time Permanent
Work Location: Wallenstein, ON
Compensation: $75,000 - $85,000

At Earthscape Play, we create beautiful, innovative custom playground sculptures and structures that inspire children and adults to creatively play. By partnering with some of the most prestigious Landscape Architecture firms in the world, we bring brilliant playground concepts to life. Our award-winning design-build firm is located just outside of Elmira, Ontario, in Waterloo Region.

Together, our ambitious team designs, engineers, builds, and installs state-of-the-art timber playgrounds that become iconic and well-loved destination spaces. The work environment we’ve created is positive, productive, fun, and rewarding. To see our one-of-a-kind projects, visit the website that could become a part of your next portfolio: www.earthscapeplay.com.

We’re looking for an Office & Corporate Support - a trusted, proactive leader who will serve as a force multiplier for our executive team and keep our operational headquarters running seamlessly. This role sits at the intersection of corporate support, office management, and organizational enablement. Sitting at the center of business operations, you will act as a critical gatekeeper, soundboard, and driver of internal consistency. While administrative mastery is foundational to this role, we are seeking a seasoned professional who brings high emotional intelligence, flawless discretion, and the autonomy to anticipate needs before they arise.

If you thrive in an environment where you are granted real autonomy, trusted with high-stakes information, and empowered to bring order and polish to complex operations, this is your place.

What You’ll Own:

Corporate Support & Strategic Partnership

Handle sensitive communications, business strategy, and confidential information with absolute discretion, integrity, and sound judgment.
Partner directly with senior leaders to optimize their time, manage executive calendars, protect focus hours, and remove operational friction so leadership can focus on high-impact priorities.
Transform ideas and strategic directions into polished, presentations, reports, templates, visual diagrams, and stakeholder communications.
Own the end-to-end coordination for leadership meetings, leadership interviews, key customer visits, board interactions, and strategic planning sessions.

Office Operations & Site Management

Serve as the primary point of contact for incoming company calls and general communications, representing Earthscape with warmth, professionalism, and executive presence.
Maintain the rhythm, culture, and physical presence of our Wallenstein office - ensuring a productive, organized, and welcoming environment for leadership, staff, and external visitors.
Coordinate meeting logistics, room bookings, catering, and visitor experiences to ensure seamless on-site interactions.

Partner closely with internal departments (Finance, Operations) and external service providers to coordinate facility needs, manage office vendors, and address operational issues promptly.

Organizational Coordination & Process Ownership

Coordinate end-to-end logistics for quarterly planning sessions, annual strategy retreats, company events, and organizational gatherings from initial setup through final execution.
Manage complex travel arrangements, accommodations, detailed itineraries, and logistics for leaders and cross-functional teams.
Coordinate organizational administrative processes including employee vacation tracking, scheduling, and supporting cross-functional initiatives by tracking timelines, communications, and action items.
Proactively identify process bottlenecks. Build practical, scalable administrative systems, tools, and documentation that streamline operations across the business.

What You Bring

5+ years in an Executive Assistant, Office Manager, or Operations Lead role supporting senior leadership in a fast-paced environment.
A proven track record of handling confidential, high-stakes information with exceptional discretion and emotional intelligence.
Ability to operate independently, make sound decisions under pressure, and solve problems proactively before they escalate.
Exceptional written and verbal communication skills with the confidence to interact seamlessly with external partners, clients, and leadership.
Advanced proficiency in Google Workspace (Slides, Docs, Sheets, Gmail) paired with a sharp design eye for creating visually compelling, presentations and documents.
A natural drive to organize complexity, build efficient workflows, and bring consistency to business operations.
A humble, collaborative, and accountable mindset with a strong service orientation and a drive to continuously improve.

What’s in it for you?

This role offers the opportunity to work on some of the world’s most innovative playground projects while helping tell the stories behind the people, ideas, and craftsmanship that bring them to life. You’ll work alongside a highly skilled, committed group of people who care deeply about the work and hold a high standard for how things get done.

We believe in great compensation for great employees, and we reward our staff with a combination of:

Profit sharing and performance bonuses
Employee share ownership opportunities (ESOP) after 1 year of service
Six-week sabbatical after 14,000 hours worked
Tuition reimbursement for continuous learning
Extended health and dental benefits
Flex time with options to work hybrid to support work-life balance
Company events and a casual dress code

Accommodation: We are committed to treating all people in a way that respects their dignity and independence. Should you require any accommodation during the recruitment process or otherwise, please notify us of this when you apply, and we will work with you to meet your accessibility needs.

Pre-employment checks: As part of our selection process, successful candidates may be required to consent to background checks relevant to the role, prior to receiving a job offer. These could include: work references, education and credential confirmation, employment verification, identity check, and criminal offense records.

At Earthscape Play, we are committed to building an environment where everyone feels included, valued, and heard. Diversity, inclusion, and belonging are an important part of our everyday work, and it is our belief that they enable us to reach our goal of bringing incredible play spaces to life. We strongly encourage applications from Indigenous Peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.

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More about this job

Responsibilities

The role involves providing high-level executive support, managing office operations, and driving internal consistency across the organization. You will coordinate strategic planning, handle sensitive communications, and optimize leadership workflows to ensure operational efficiency.

Requirements

Candidates must have at least 5 years of experience in an executive assistant or operations lead role supporting senior leadership. Proficiency in Google Workspace and a proven ability to handle high-stakes information with discretion are essential.

Skills

Executive support
Office management
Operations management
Strategic planning
Calendar management
Project coordination
Communication
Emotional intelligence
Google Workspace
Presentation design
Process improvement
Travel coordination
Discretion
Problem solving
Stakeholder management

Benefits

Profit sharing
Performance bonuses
Employee share ownership opportunities
Six-week sabbatical
Tuition reimbursement
Extended health benefits
Dental benefits
Flex time
Hybrid work options

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Manager
Operations Lead
Google Workspace
Google Slides
Google Docs
Google Sheets
Gmail
Strategic Planning
Corporate Support
Facility Management
Project Management
Business Operations
Stakeholder Communication
Process Optimization
Travel Logistics
Administrative Systems
Design-build
Landscape Architecture
Timber Playgrounds

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