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Added 9 mins ago
Senior Advisor, Strategic Change and Transformation Engagement (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Toronto, ON · Montreal, QC
Full-time
Reporting to the Director of the Operational Excellence Office within Technology & Infrastructure (T&I), you will join the team leading the Daily Content initiative in Innovation &…
Added 39 mins ago
Senior Project Manager
Alberta Health Services
Calgary, AB
Temporary
…caregivers as essential partners in care. Reporting to the Director, Clinical Support, this role is responsible for the planning, coordination, implementation, evaluation, and…
Added 39 mins ago
Marketing Executive
Museums Aotearoa
Hamilton, ON
Full-time
…purpose and vision to the community and beyond. Reporting to the Director, Museum and Arts, this position manages the communication and marketing activities supporting Te Whare Taonga o…
Added 1 hour ago
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
Internship
Demonstrates proficiency in written and verbal communications skills including excellent telephone etiquette.
Added 1 hour ago
Director, People & Culture
Microserve
AB · Alberta, Canada
Full-time
Microserve is looking for a Director, People & Culture to ensure our people, leaders, and teams have the support, programs, and practices they need to do great work and grow with the…
Added 2 hours ago
Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the general supervision of the Director, Animal Resources Division (ARD), the incumbent is responsible for the management of the research animal facilities at the Montreal General…
Added 5 hours ago
Senior Advisor, Strategic Change and Transformation Engagement (T & I) (Telework/Hybrid)
Radio-Canada
Montreal, QC
Full-time
Reporting to the Director of the Operational Excellence Office within Technology & Infrastructure (T&I), you will join the team leading the Daily Content initiative in Innovation &…
Added 5 hours ago
Area Manager, Self-Storage
QuadReal Property Group
Vancouver, BC
Full-time
Support the Director as the primary interface between self-storage facilities and Head Office teams; liaise directly with Marketing & Communications and Finance on store-level promotion…
Added 5 hours ago
Assistant Director of Human Resources
Marriott International
Toronto, ON
Full-time
Assists the Director of Human Resources in executing strategies that serve to attract, retain, and develop diverse premiere talent. Position directs and works with human resource employees…
Added 6 hours ago
Commercial Specialist – ALTO project / Cadence
SYSTRA Canada
Montreal, QC
Full-time
…environment. You will work closely with the Project Commercial Director to help ensure contracts are properly administered and that contractual obligations, deadlines, and deliverables are…
Added 6 hours ago
Director, Campaign Marketing
OpenText
Richmond Hill, ON
Full-time
This Director leads global campaign programs - around 14 people across Canada, the United States, Germany and the United Kingdom, spanning campaign marketing, intent-based orchestration and…
Added 7 hours ago
Senior Advisor, Strategic Change and Transformation Engagement (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Montreal, QC
Full-time
Reporting to the Director of the Operational Excellence Office within Technology & Infrastructure (T&I), you will join the team leading the Daily Content initiative in Innovation &…
Added 7 hours ago
Senior Client Partner
Quietly
Remote, Canada
$115,000 to $140,000 CAD / year
Full-time · Remote
…commoditization are transforming the practice of Marketing & Communications. As a Senior Client Partner at Quietly, you will help lead that charge, helping the world’s leading brands earn…
Added 7 hours ago
Clinical Lead - LPN
Optima Living
Sherwood Park, AB
Reporting to the Director of Care, the Licensed Practical Nurse Lead provides leadership and direction to the nursing and care team during assigned shifts, ensuring high-quality care for…
Added 7 hours ago
Health Care Aide - Casual
Optima Living
Red Deer, AB
Reporting to the Director of Care, working under the leadership of a Registered Nurse or Licensed Practical Nurse, the Heath Care Aide assists residents with all activities of daily living…
Added 8 hours ago
Director Transformation - Global Real Estate & Corporate Services (18-month Contract)
Scotiabank
Toronto, ON
Coordinate delivery across GRECS, Procurement, Legal, Finance, Technology, TPRM, HR, Communications, regional teams and the selected provider.
Added 8 hours ago
Commercial Specialist – ALTO project / Cadence
SYSTRA Canada
Montreal, QC
Full-time
…environment. You will work closely with the Project Commercial Director to help ensure contracts are properly administered and that contractual obligations, deadlines, and deliverables are…
Added 8 hours ago
Workplace Solutions Manager
BGIS
Toronto, ON
Full-time
…for complex or technical workplace-related issues prior to Director…
Added 8 hours ago
Commercial Specialist – ALTO project / Cadence
SYSTRA
Montreal, QC
Full-time
…environment. You will work closely with the Project Commercial Director to help ensure contracts are properly administered and that contractual obligations, deadlines, and deliverables are…
Added 8 hours ago
Communications Advisor
Langara College
Vancouver, BC
Full-time
This role is responsible for planning, implementing, and executing a full range of integrated communications for the College, with a focus on internal communications and campus community…
Added 8 hours ago
Senior Director, Communications
Omnicom Media
Toronto, ON
Full-time
Senior Director, Communications | Omnicom Media Canada
Added 8 hours ago
Workplace Solutions Manager
BGIS
Toronto, ON
Full-time
…for complex or technical workplace-related issues prior to Director…
Added 8 hours ago
Registered Nurse - Casual
Optima Living
Calgary, AB
Reporting to the Director of Care, the Registered Nurse collaborates with other team members to provide high quality care and services to residents. This role contributes to fostering a…
Added 8 hours ago
Director, Employee Experience - Red River Co-op
Co-op
Winnipeg, MB
Full-time
Reporting to the Vice-President, People and Capability, the Director, Employee Experience will shape and lead this new function, connecting people strategy, communications, talent practices…
Added 9 hours ago
Director of Operations
Insurance Brokers Association of Alberta
AB · Edmonton, AB
Full-time
The Director oversees core business functions - including finance, human resources, information technology, communications, events, sales, and administrative operations - ensuring the…

Easter Seals Alberta

Program Administrator

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 28, 2026
Experience: 3–5 years of progressively responsible administrative, program, data, or coordination experience.
Working hours: 40 hours/week
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Easter Seals Alberta

Are you passionate about working with Albertans with disabilities and supporting your local community? Do you have what it takes to champion our vision to inspire potential, build community, and enrich lives?

Easter Seals Alberta is a provincial not-for-profit organization that has been supporting Albertans for more than 75 years. Our mission is to provide services that foster inclusion, independence, and recreation for individuals with disabilities and medical conditions. We strive to ensure that the resources Albertans need for an independent and full life are available.

Position Summary

The Program Administrator provides comprehensive administrative, data, reporting, and operational support across Easter Seals Alberta's programs. This position plays a key role in ensuring program information, client records, reporting requirements, communications, and administrative processes are accurate, timely, organized, and aligned with organizational and contractual expectations.

The Program Administrator works across multiple program areas, including the Family Supports Initiative, Family Resource Centre, Guardianship & Trusteeship, Transition and Family Supports, scholarship programs, and other provincial or community-based programs as assigned.

A significant component of the role is the administration and oversight of the organization's Salesforce case management system, including data integrity, reporting, tracking, documentation, and supporting staff with consistent use of the system.

The position requires a high level of organization, attention to detail, discretion, problem-solving, and the ability to manage multiple priorities and deadlines. The successful candidate will be advanced in Microsoft Excel and comfortable working with databases, spreadsheets, reporting tools, and technology platforms. Must have working knowledge of Salesforce.

Key Responsibilities

Provide administrative support across multiple programs, including intake, referrals, scheduling, documentation, and correspondence.
Administer and maintain Salesforce case management data, reports, dashboards, workflows, and documentation.
Collect, validate, analyze, and report program data, including Government of Alberta and funder reporting.
Develop and maintain advanced Excel spreadsheets, dashboards, tracking tools, and reporting templates.
Support scholarship administration, application tracking, and confidential records.
Monitor program email accounts, respond to routine inquiries, and coordinate follow-up.
Support data quality, privacy, audits, quality assurance, and continuous process improvement.
Provide administrative and reporting support to program leadership and collaborate with internal and external stakeholders.

Qualifications

Required

Diploma or degree in Business Administration, Office Administration, Social/Human Services, Program Administration, Data Management, or a related field.
3–5 years of progressively responsible administrative, program, data, or coordination experience.
Salesforce experience is required.
Intermediate Microsoft Excel skills, including formulas, lookups, PivotTables, data cleaning, and reporting.
Strong Microsoft Office, organizational, analytical, communication, and problem-solving skills.
Experience managing confidential information and multiple competing priorities.

Assets

Experience in disability services, social services, healthcare, education, nonprofit, or government-funded environments.
Government/funder reporting, KPI tracking, dashboards, Power Query/Power Pivot, data reconciliation, or program evaluation experience.
Knowledge of Alberta disability and provincial systems such as PDD, FSCD, AISH, or FMS.

Other

Full-time position (40 hours/week), reporting to the Director of Impact.
In-office role with travel to other locations as required.
Successful police information and vulnerable sector check required.

What We Offer

Fun, dynamic team culture.
Opportunities for continuous growth and learning.
Ability to make a meaningful difference in the lives of others.
Flexible scheduling within organizational needs.

We are an equal opportunity employer committed to building an inclusive and accessible workplace. We encourage applications from all qualified candidates. Accommodations are available throughout the recruitment process and employment. If you require accommodation at any stage, please let us know and we will work with you to meet your needs.

Apply About employer

More about this job

Responsibilities

Provide administrative, data, reporting, and operational support across multiple programs, including intake, referrals, scheduling, correspondence, and scholarship administration. Maintain Salesforce records and reporting tools, ensure data quality and privacy, support audits and process improvement, and coordinate with program leadership and stakeholders.

Requirements

Requires a diploma or degree in a related field, 3–5 years of relevant administrative, program, data, or coordination experience, and Salesforce experience. Candidates must have intermediate Excel skills, strong Microsoft Office, organizational, analytical, communication, and problem-solving abilities, and experience handling confidential information and competing priorities.

Skills

Salesforce Administration
Microsoft Excel
Data Management
Data Analysis
Data Reporting
Data Validation
Dashboard Development
PivotTables
Data Cleaning
Program Administration
Administrative Support
Confidential Records Management
Government and Funder Reporting
Communication
Organization
Problem-Solving

Benefits

Flexible Scheduling
Growth and Learning Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Salesforce
Microsoft Excel
Microsoft Office
Case Management System
Data Integrity
Data Management
Data Analysis
Data Reporting
Dashboards
Workflows
PivotTables
Formulas
Lookups
Data Cleaning
Data Reconciliation
Power Query
Power Pivot
Government Reporting
Funder Reporting
KPI Tracking
Program Evaluation
Quality Assurance
Privacy
Audits
Disability Services
Social Services
PDD
FSCD
AISH
FMS

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