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Added 18 mins ago
Area Manager, Self-Storage
QuadReal Property Group
Vancouver, BC
Full-time
Escalate employee relations matters, policy interpretation, and formal HR processes to Human Resources.
Added 48 mins ago
Assistant Director of Human Resources
Marriott International
Toronto, ON
Full-time
Assists the Director of Human Resources in executing strategies that serve to attract, retain, and develop diverse premiere talent. Position directs and works with human resource employees…
Added 1 hour ago
Health Services Manager - ARH - Women & Children's Health
Nova Scotia Health Authority
New Glasgow, NS
Full-time
Reporting to the Director of Health Services, the Health Services Manager is responsible for strategic and operational leadership of the specific clinical portfolio in accordance with the…
Added 1 hour ago
Director of Operations
The Victoria Youth Empowerment Society
Victoria, BC
Full-time
Victoria Youth Empowerment Society (VYES) is seeking a strategic and collaborative Operations Director to provide senior leadership for the organization's operations, people, and systems.…
Added 1 hour ago
0.333 FTE LTO -English (ENL1W)
Simcoe Muskoka Catholic District School Board
Collingwood, ON
Full-time
…Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the…
Added 1 hour ago
Process & Project Engineer - Warehouse & Distribution (BDL)
Brewers Retail Inc
Port Coquitlam, BC
We are currently searching for a Process & Project Engineer – Warehouse & Distribution, reporting to the Director, Engineering and Capital Projects. This vacancy is a full-time, permanent…
Added 1 hour ago
Manager, Pharmacy Operations
Quinte Health
Belleville, ON
Full-time
…of staffing and workflow, operational processes, fiscal and human resources, quality and medication safety initiatives, inventory and information systems, and compliance with applicable…
Added 1 hour ago
Coordinator | Parking Services
Interior Health Authority
Kelowna, BC
Full-time
…appropriate outcomes; provides advice to, and participates with, Human Resources, the Director/ Manager, and others in parking-related investigations and activities involving…
Added 1 hour ago
Revenue Performance Director
Dayforce
Canada
Dayforce is a global human capital management (HCM) company headquartered in Toronto, Ontario, and Minneapolis, Minnesota, with operations across North America, Europe, Middle East, Africa…
Added 2 hours ago
Community Support Worker- Casual Position
The Salvation Army in Canada
Yellowknife, NT
Part-time
The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.
Added 2 hours ago
Operations Manager/Gestionnaire des opérations
Provincial Employment Roundtable - Table ronde provinciale sur l’emploi
Montreal, QC
Full-time
Reporting directly to the Executive Director, the Operations Manager (1-year contract, full-time, with potential for renewal) is PERT's operational backbone. You will work with the…
Added 2 hours ago
Phlebotomist - Laboratory
Marshall Browning Hospital
Montreal, QC · Urban agglomeration of Montreal, QC
Full-time
Added 2 hours ago
Maintenance Manager
COGIR Real Estate
Toronto, ON
Full-time
You will work closely with the Executive Director and residence leadership team to ensure maximum resident satisfaction while fostering a positive living experience for our residents. You…
Added 2 hours ago
Financial Accountant
Mission Services of London
London, ON
Full-time
…with budget preparation. The position reports directly to the Director of…
Added 2 hours ago
Health & Wellness Manager
COGIR Real Estate
Toronto, ON · East York, ON
Full-time
You will work closely with the Executive Director, regional clinical team, and departmental managers to maximize resident satisfaction, ensuring a positive living experience for our…
Added 3 hours ago
Lead Supervisor I
Coach
Ottawa, ON
Full-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 3 hours ago
Personal Support Worker
Renfrew Victoria Hospital
Renfrew, ON
Full-time
Reporting to the Integrated Director, Pharmacy Services, the Pharmacy Technician carries out technical aspects of drug distribution, sterile compounding and day-to-day operation of the…
Added 3 hours ago
Administrative Assistant, Employee Health & Safety - Casual Part-Time
Calgary Stampede
AB · CALGARY, AB
Part-time
…for supporting the Occupational Health & Safety Advisor and Director. This role is responsible for the administration and clerical functions primarily related to WCB claims, employee…
Added 3 hours ago
VP, IT Operations
Pet Valu
Markham, ON
Full-time
…Retail Operations, Loss Prevention, Supply Chain, Finance, Human Resources, Legal, Internal Audit and external service providers. The role distinguishes platform and software ownership from…
Added 3 hours ago
Community Support Worker- Casual Position
The Salvation Army Canada and Bermuda Territory
Yellowknife, NT
Part-time
The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.
Added 3 hours ago
Manager, Identity & Access Management – Information Technology
Alberta Blue Cross
AB · Hybrid
Full-time
…managers, application teams, Identity Solutions, the service desk, human resources, cybersecurity, internal audit, and external…
Added 3 hours ago
Human Resources/Labour Relations Consultant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Full-time
Reporting to the Director of Human Resources, the HR/LR Consultant will provide guidance and support to managers and other Human Resources staff on employment and labour relations matters.…
Added 3 hours ago
Manager, Business Operations
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
Full-time
Coordinate technical input from QPES laboratory staff, technical leads, the Director of Science, and the Lab Manager.
Added 4 hours ago
Executive Director, Growth & Development Services
Corporation of the Town of Midland
Midland, ON
$168,191.23 to $204,437.49 CAD / year
Full-time
Reporting to the Chief Administrative Officer (CAO), the Executive Director provides strategic leadership and oversight for the Growth & Development Services Department, including unionized…
Added 4 hours ago
Learning, Development & Diversity Consultant
Board Of Governors of Exhibition Place
Toronto, ON
$82,381 to $104,108 CAD / year
Reporting to the Director, Human Resources, the Learning, Development and Diversity Consultant will lead the design, delivery, and continuous evolution of learning initiatives that make a…

Easter Seals Alberta

Program Administrator

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 28, 2026
Experience: 3–5 years of progressively responsible administrative, program, data, or coordination experience.
Working hours: 40 hours/week
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Easter Seals Alberta

Are you passionate about working with Albertans with disabilities and supporting your local community? Do you have what it takes to champion our vision to inspire potential, build community, and enrich lives?

Easter Seals Alberta is a provincial not-for-profit organization that has been supporting Albertans for more than 75 years. Our mission is to provide services that foster inclusion, independence, and recreation for individuals with disabilities and medical conditions. We strive to ensure that the resources Albertans need for an independent and full life are available.

Position Summary

The Program Administrator provides comprehensive administrative, data, reporting, and operational support across Easter Seals Alberta's programs. This position plays a key role in ensuring program information, client records, reporting requirements, communications, and administrative processes are accurate, timely, organized, and aligned with organizational and contractual expectations.

The Program Administrator works across multiple program areas, including the Family Supports Initiative, Family Resource Centre, Guardianship & Trusteeship, Transition and Family Supports, scholarship programs, and other provincial or community-based programs as assigned.

A significant component of the role is the administration and oversight of the organization's Salesforce case management system, including data integrity, reporting, tracking, documentation, and supporting staff with consistent use of the system.

The position requires a high level of organization, attention to detail, discretion, problem-solving, and the ability to manage multiple priorities and deadlines. The successful candidate will be advanced in Microsoft Excel and comfortable working with databases, spreadsheets, reporting tools, and technology platforms. Must have working knowledge of Salesforce.

Key Responsibilities

Provide administrative support across multiple programs, including intake, referrals, scheduling, documentation, and correspondence.
Administer and maintain Salesforce case management data, reports, dashboards, workflows, and documentation.
Collect, validate, analyze, and report program data, including Government of Alberta and funder reporting.
Develop and maintain advanced Excel spreadsheets, dashboards, tracking tools, and reporting templates.
Support scholarship administration, application tracking, and confidential records.
Monitor program email accounts, respond to routine inquiries, and coordinate follow-up.
Support data quality, privacy, audits, quality assurance, and continuous process improvement.
Provide administrative and reporting support to program leadership and collaborate with internal and external stakeholders.

Qualifications

Required

Diploma or degree in Business Administration, Office Administration, Social/Human Services, Program Administration, Data Management, or a related field.
3–5 years of progressively responsible administrative, program, data, or coordination experience.
Salesforce experience is required.
Intermediate Microsoft Excel skills, including formulas, lookups, PivotTables, data cleaning, and reporting.
Strong Microsoft Office, organizational, analytical, communication, and problem-solving skills.
Experience managing confidential information and multiple competing priorities.

Assets

Experience in disability services, social services, healthcare, education, nonprofit, or government-funded environments.
Government/funder reporting, KPI tracking, dashboards, Power Query/Power Pivot, data reconciliation, or program evaluation experience.
Knowledge of Alberta disability and provincial systems such as PDD, FSCD, AISH, or FMS.

Other

Full-time position (40 hours/week), reporting to the Director of Impact.
In-office role with travel to other locations as required.
Successful police information and vulnerable sector check required.

What We Offer

Fun, dynamic team culture.
Opportunities for continuous growth and learning.
Ability to make a meaningful difference in the lives of others.
Flexible scheduling within organizational needs.

We are an equal opportunity employer committed to building an inclusive and accessible workplace. We encourage applications from all qualified candidates. Accommodations are available throughout the recruitment process and employment. If you require accommodation at any stage, please let us know and we will work with you to meet your needs.

Apply About employer

More about this job

Responsibilities

Provide administrative, data, reporting, and operational support across multiple programs, including intake, referrals, scheduling, correspondence, and scholarship administration. Maintain Salesforce records and reporting tools, ensure data quality and privacy, support audits and process improvement, and coordinate with program leadership and stakeholders.

Requirements

Requires a diploma or degree in a related field, 3–5 years of relevant administrative, program, data, or coordination experience, and Salesforce experience. Candidates must have intermediate Excel skills, strong Microsoft Office, organizational, analytical, communication, and problem-solving abilities, and experience handling confidential information and competing priorities.

Skills

Salesforce Administration
Microsoft Excel
Data Management
Data Analysis
Data Reporting
Data Validation
Dashboard Development
PivotTables
Data Cleaning
Program Administration
Administrative Support
Confidential Records Management
Government and Funder Reporting
Communication
Organization
Problem-Solving

Benefits

Flexible Scheduling
Growth and Learning Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Salesforce
Microsoft Excel
Microsoft Office
Case Management System
Data Integrity
Data Management
Data Analysis
Data Reporting
Dashboards
Workflows
PivotTables
Formulas
Lookups
Data Cleaning
Data Reconciliation
Power Query
Power Pivot
Government Reporting
Funder Reporting
KPI Tracking
Program Evaluation
Quality Assurance
Privacy
Audits
Disability Services
Social Services
PDD
FSCD
AISH
FMS

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