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SH
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Eastern Townships School Board

S-26-079 | Office Agent, Class I

Sherbrooke, QC, Canada

$25.65 to $28.68 CAD / hour · Full-time

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Job details

Pay: $25.65 to $28.68 CAD / hour
Job type: Full-time
Apply by: Nov 27, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Oct 28, 2026

Original job description

Details of the position

Job title:

Office Agent, Class I

School / Centre / Department :

Alexander Galt Regional High School

Location :

Sherbrooke (Lennoxville), QC

Workload & schedule :

35 hours per week

Monday to Friday, 8:30 am to 4:00 pm

Given the nature of the tasks, the schedule is subject to change provided an agreement between the supervisor and the selected candidate.

Status :

Regular

Desired start date:

November 16, 2026

Salary :

$25.65 - $28.68 per hour

Supervisor :

School Principal

Nature of the work

The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

Description of tasks

This position is responsible for :

Coordination of replacement staff
Pay entry
Purchasing
Coordination of school trips in collaboration with the transportation department
Perform any other related tasks as needed.

General tasks related to classification:

Ensure compliance with applicable standards, regulations, directives, policies, methods, and procedures.
Draft, prepare, create, verify, and follow up on invoices, purchase orders, receipts, lists, and various registers such as payroll, absences, leave, taxation, funding requests, statistics, statements, forms, or any other administrative report or document.
Collect, validate, and compile the necessary data.
Maintain accounting records, enter journal entries, reconcile accounts, process payments, make deposits, code expenses, manage petty cash, and handle certain purchases.
Compile budgetary data, assist in the preparation of a unit or department’s budget, and provide information on budget balances.
Communicate with individuals within the school board or external parties to obtain or provide information related to assigned tasks, negotiate deadlines, explain standards and regulations, and relay decisions.
Draft correspondence related to assigned tasks.
Carry out all administrative operations related to aptitude tests and administer exams as per instructions.
May be required to train new office agents (Class I) and coordinate the work of support staff.

Desired profile

Schooling

Meet one of the following profiles:

Hold a Diploma of Vocational Studies in an appropriate specialty, notably Secretarial Studies
Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Experience

Have one (1) year of pertinent experience

Other Requirements

Bilingual (French and English)
Knowledge of computer software: Microsoft Suite, Google Environment
Good interpersonal skills
Good organizational skills
Experience with GRICS would be an asset

Selection process

Only selected candidates will be contacted.

Selected candidates will be required to:

Authorize verification of their professional references
Provide the required attestations of employment to validate the reported experience. Each letter must include: position held, start and end dates of employment, number of hours worked per week (or total for the employment), name, address and signature of the employer.
Undergo criminal record checks and verification of behaviours that could reasonably compromise the safety and well-being of students (Bill 47)

The evaluation process for this position may include administrative testing.

Additional information

Diplomas obtained outside Québec must be accompanied by a comparative evaluation issued by the Ministère de l'Immigration, de la Francisation et de l'Intégration (MIFI). Reviews from other organizations (e.g., WES) are not accepted.
ETSB staff are subject to the Education Act and the Act respecting the laicity of the State. These laws provide, among other things, for all ETSB personnel to perform their duties with their faces uncovered. They also provide for the prohibition of the wearing of religious symbols, in particular for any member of staff who is on the premises of a school or centre or who is in the presence of a student.

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More about this job

Responsibilities

Coordinate replacement staff, enter payroll data, manage purchasing, and organize school trips in collaboration with the transportation department. Perform complex administrative and accounting tasks, prepare and verify records and documents, communicate with internal and external parties, and support budget and office operations.

Requirements

Applicants must have either a vocational diploma in an appropriate specialty, such as secretarial studies, or a secondary school diploma or recognized equivalent, plus one year of relevant experience. Bilingual French and English ability, Microsoft and Google software knowledge, and strong interpersonal and organizational skills are required; GRICS experience is an asset.

Skills

Administrative Coordination
Replacement Staff Coordination
Payroll Data Entry
Purchasing
School Trip Coordination
Invoice Processing
Purchase Order Preparation
Accounting Records
Budget Preparation
Data Validation
Microsoft Office
Google Workspace
Bilingual Communication
Organization
Interpersonal Communication
GRICS

Visa sponsorship

Not detected in the job text

Keywords

Administrative Duties
Secretarial Studies
Replacement Staff
Payroll
Purchasing
School Trips
Transportation Department
Invoices
Purchase Orders
Accounting Records
Journal Entries
Account Reconciliation
Payment Processing
Deposits
Expense Coding
Petty Cash
Budget Preparation
Data Validation
Administrative Reports
Microsoft Office
Google Workspace
GRICS
Bilingual Communication
Employment Attestations
Criminal Record Check
Student Safety

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