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S-26-081 | Office Agent, Principal Class [Temporary]
Eastern Townships School Board
Sherbrooke, QC
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- Contract
General tasks related to this class of employment
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Eastern Townships School Board

S-26-081 | Office Agent, Principal Class [Temporary]

Sherbrooke, QC, Canada

$26.54 to $32.47 CAD / hour · Contract

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Job details

Pay: $26.54 to $32.47 CAD / hour
Job type: Contract
Apply by: Dec 11, 2026
Working hours: 30 hours per week
Posting language: English
Posted: Nov 11, 2026

Original job description

Details of the position

Job title:

Office Agent, Principal Class

School / Centre / Department :

Transportation Services

Location :

Sherbrooke, Quebec

Workload & schedule :

30 hours per week

Monday to Friday, 10:30 am to 5:00 pm

Status :

Temporary

Desired effective Date :

December 2026 to June 30, 2027

Salary :

$26.54 - $32.47 per hour

Supervisor :

Director of Transportation Services

Nature of the work

The principal and customary work of an employee in this class of employment consists in organizing, coordinating and monitoring the work performed by his or her team composed of administrative support staff.

This class of employment also includes employees who perform principally and customarily highly specialized work characterized by the complexity, expertise and autonomy required.

Description of tasks

General tasks related to this class of employment

Coordinates, distributes, and verifies the work and gives advice on the quality
Ensures that deadlines are met
Ensures staff training
Determines the work schedule in his or her sector according to the instructions received, reminds persons concerned, in or outside the school board, of deadlines
Carries out complex and specialized duties
- Find, prepares, and verifies data
- Prepares documents, statements, and reports, including the entry of data that he or she must interpret, if necessary, and that he or she locates in or outside the school board
Deals with the public or with employees concerning, in particular, the methods of payment or collection or any other matter within his or her competence
Uses necessary software to perform his or her duties related to: word processing, database entry, spreadsheets, and in-house programs
- May be required to help colleagues with the common software or programs used

Tasks specific to this role

Coordinate replacements for absent bus drivers
Ensure spare drivers are paid according to established procedures and regulations
May calculate trip quotas, take extra-curricular activities trip reservations from schools, make necessary verifications, and dispatch them in accordance with established procedures
May organize special transportation for schools or extracurricular activities, reserve and book drivers for late buses
Maintain effective communication with drivers, parents, board services, partners, and resolve problems and issues within his or her competence
Ensure the transportation service complies with the various administrative and legal obligations associated with the schoolboard, government agencies, and external organizations
Prepare documents and handle various administrative tasks while ensuring that the applicable practices, regulations, directives, policies and procedures are respected
Make suggestions and recommendations designed to improve the operations for which he or she is responsible
May compile data and statistics
Support the transportation technician and assistant director of transportation in the accomplishment of various tasks, including the planning of transportation circuits and the issuing of bus passes
May perform any other related duties

Desired profile

Schooling

Meet one of the following profiles:

Hold a Diploma of Vocational Studies in an appropriate specialty
Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Experience

Have six (6) years of pertinent experience

Other Requirements

Bilingual (French and English), written and spoken
Strong interpersonal skills
Strong organizational and analytical skills
Competent use of MS Office (Word, Excel, Outlook) and Google Environment
Knowledge of the rules and regulations pertaining to transportation, as well as the basics of transportation planning and operations
Knowledge of GEOTAB would be considered an asset

Selection process

Only selected candidates will be contacted. The selection process will include an interview. It may also include ability and skills tests with regards to Word, Excel, problem solving and analytical skills.

Selected candidates will be required to:

Authorize verification of their professional references
Provide the required attestations of employment to validate the reported experience. Each letter must include: position held, start and end dates of employment, number of hours worked per week (or total for the employment), name, address and signature of the employer.
Undergo criminal record checks and verification of behaviours that could reasonably compromise the safety and well-being of students (Law 47)

Additional Information

Diplomas obtained outside Québec must be accompanied by a comparative evaluation issued by the Ministère de l'Immigration, de la Francisation et de l'Intégration (MIFI). Reviews from other organizations (e.g., WES) are not accepted.
ETSB staff are subject to the Education Act and the Act respecting the laicity of the State. These laws provide, among other things, for all ETSB personnel to perform their duties with their faces uncovered. They also provide for the prohibition of the wearing of religious symbols, in particular for any member of staff who is on the premises of a school or centre or who is in the presence of a student.

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More about this job

Responsibilities

Coordinate administrative work and transportation operations, including arranging replacements for absent bus drivers, managing driver payments, and organizing school and extracurricular trips. Communicate with drivers, parents, schools, and partners; ensure compliance with applicable requirements; and support transportation planning and administrative tasks.

Requirements

Applicants must have either a vocational diploma in an appropriate specialty or a secondary school diploma or equivalent, plus six years of relevant experience. The role requires spoken and written French and English, strong organizational, analytical, and interpersonal skills, and competence with Microsoft Office and Google tools; transportation regulations and GEOTAB knowledge are assets.

Skills

Transportation Coordination
Staff Coordination
Scheduling
Problem Solving
Analytical Skills
Interpersonal Communication
Data Verification
Report Preparation
Administrative Compliance
Microsoft Word
Microsoft Excel
Microsoft Outlook
Google Workspace
Transportation Planning
Trip Dispatching
Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Transportation Services
School Transportation
Transportation Planning
Transportation Operations
Bus Driver Replacements
Driver Scheduling
Driver Payments
Trip Quotas
Extracurricular Trips
Trip Reservations
Trip Dispatching
Late Buses
Bus Passes
Administrative Support
Staff Coordination
Work Scheduling
Data Compilation
Statistics
Regulatory Compliance
Transportation Regulations
Microsoft Word
Microsoft Excel
Microsoft Outlook
Google Workspace
GEOTAB
Bilingual Communication
Problem Solving
Analytical Skills

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Jobs in Canada