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Added just now
Senior Hydrogeologist
GHD Group Pty Ltd
Mississauga, ON
…interpretation and compilation of geological and hydrogeological data, as well as coordination of stratigraphic log compilation, data tables, and supporting figures. Contribute to the…
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Product Specialist - Individual Insurance
Wawanesa Insurance
Calgary, AB · AB · Vancouver, BC · Wawanesa, MB · Winnipeg, MB · Moncton, NB · Dartmouth, NS · Kitchener, ON · Ottawa, ON · Toronto, ON · ON · Montreal, QC · Hybrid - Canada, ON · Edmonton, AB (Hybrid), AB · North York - Toronto, ON (Hybr, ON
…location, local labour market conditions, external market salary data, internal pay equity and the knowledge, skills, experience and anticipated proficiency in the role. The salary offered…
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Spécialiste intégration structures et systèmes / Structures & Systems Integration Specialist
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- Full-time
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Added 15 mins ago
Airframe Materials & Processes (M&P) Specialist
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Physician Assisstant
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…Responsibilities include collecting and interpreting clinical data, coordinating investigations, developing management plans in consultation with supervising physicians, patient education,…
Added 15 mins ago
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- Full-time
Maintain governance of CRM and ERP systems to ensure data integrity, process consistency, and reporting accuracy.
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Software Developer | Banking & Capital Markets
FDM Group
Toronto, ON
- Contract
FDM is a global business and technology consultancy delivering client and industry driven solutions through our 5 core specialist Practices; Software Engineering, Data & Analytics, IT…
Added 29 mins ago
Technical Support Specialist
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Calgary, AB
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Added 29 mins ago
Customer Service Representative
Price Industries Limited
Winnipeg, MB
…end-of-life materials. Partnering with our Customer Account Specialist and internal teams (Sales, Purchasing, Planning, Production, Shipping, Quality, Finance, and Engineering), the CSR…
Added 29 mins ago
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Railway Infrastructure Specialist
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Montreal, QC · Quebec, QC
- Full-time
Join AtkinsRéalis as a Railway Infrastructure Specialist and contribute to the delivery of major railway and public transit projects. Working alongside multidisciplinary engineering teams,…
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Human Factors Specialist
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- Part-time
We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together,…
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Packaging Planning Specialist
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- $45.67 to $50 CAD / hour
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The Packaging Planning Specialist is responsible for planning, coordinating, implementing, and optimizing automotive parts packaging projects within high-volume vehicle manufacturing…
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Operations Specialist (S)
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Easy Outsource

Applications Associate

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 28, 2026

Original job description

The Applications Associate is responsible for the accurate and timely processing of student applications to UK universities, including UCAS and specialist programmes such as Medicine, Dentistry, Veterinary Medicine and Oxbridge. The role oversees application tracking, student records,

CRM management, university liaison, student tagging and attribution, and administrative coordination to ensure smooth application progression and compliance with university requirements.

Key Responsibilities:

Application Processing: Review, verify, prepare and submit applications, ensuring all information and supporting documents are accurate, complete and submitted within deadlines, targeting a one-working-day turnaround for complete requests wherever practicable.
Specialist Applications: Coordinate complex and competitive applications, tracking additional requirements, admissions tests, interviews, references and deadlines.
CRM & Records Management: Maintain accurate student records, application statuses, documents and follow-ups across Zoho CRM, Trello, university portals and other systems.
Student Tagging & Attribution: Process and track student-tagging requests, resolve attribution discrepancies and maintain accurate records to support commission reporting.
University Liaison: Communicate with admissions teams regarding application progress, missing documents, offers, corrections and outstanding decisions.
Workflow Coordination: Monitor application queues, prioritise urgent cases, coordinate workload distribution and delegated tasks, manage handovers and report backlogs or operational risks.
Administrative Support: Maintain digital files, trackers, reports, templates, checklists and standard operating procedures; support team onboarding and knowledge sharing.
Quality Assurance & Compliance: Conduct pre-submission checks, protect confidential student information, maintain audit trails and escalate discrepancies, compliance concerns and deadline risks.
Process Improvement: Identify inefficiencies, recommend workflow improvements and support system transitions and operational planning during peak application periods.
Stakeholder Collaboration: Work closely with Sales Consultants, students, parents, university representatives and international colleagues to ensure responsive communication and effective application support.Skills & Qualifications

Skills and Qualifications

Experience in applications processing, admissions administration, education consultancy, student services or a similar administrative role.
Excellent attention to detail, organisation, communication and deadline management.
Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
Confidence using CRM systems, online portals, document-management tools and task-tracking platforms.
Strong problem-solving, follow-up, prioritisation and data-management skills.
Ability to work independently, manage high volumes of work and collaborate across teams.
Professional handling of confidential information and sensitive student records.

Desirable: Experience with UK university admissions, UCAS, specialist programme applications,

student tagging and commission processes, and systems such as Zoho CRM, Trello or Darwinbox.

Experience in workload coordination, service-standard monitoring or team training is an advantage.

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More about this job

Responsibilities

The Applications Associate manages the end-to-end processing of student applications to UK universities, ensuring accuracy and compliance with deadlines. They also maintain student records in CRM systems and coordinate with university admissions teams to facilitate smooth application progression.

Requirements

Candidates should have experience in admissions administration or student services with strong organizational and data management skills. Proficiency in Microsoft Office and CRM systems is required, along with the ability to handle confidential information professionally.

Skills

Application processing
Admissions administration
CRM management
Data management
Attention to detail
Organization
Communication
Deadline management
Microsoft Office
Excel
Problem-solving
Follow-up
Prioritization
Workflow coordination
Quality assurance
Compliance

Visa sponsorship

Not detected in the job text

Keywords

Applications processing
Admissions administration
Education consultancy
Student services
Zoho CRM
Trello
UCAS
University liaison
CRM management
Data management
Quality assurance
Compliance
Workflow coordination
Administrative support
Microsoft Excel
Microsoft Word
Microsoft Outlook
Document management
Task tracking
Student records
Commission reporting
Admissions tests
University portals
Operational planning
Stakeholder collaboration

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