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Added 40 mins ago
I
Medical Intake Specialist (Spanish Fluency Required)
Indigo
Remote, Canada
- Up to $60,000 CAD / year
- Full-time
- Remote
…driven by individual physicians, not by large bureaucratic systems. Lowering the barrier to practice ownership lets doctors deliver better care for…
Added 1 hour ago
MG
Health Info Processing Specialist
Michael Garron Hospital
Toronto, ON
- Temporary
The Health Records Information Specialist supports quality patient care through the provision of efficient and effective processing of Health Records including prepping, scanning and…
Added 1 hour ago
SH
Quality and Compliance Specialist - Diagnostic Services - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Adheres to required timelines for conducting tasks related to quality systems requirements and reporting.
Added 1 hour ago
NH
UI Technical Artist | Unreal Engine 5
No Hero Digital
Vancouver, BC
- Full-time
…independently or bringing senior-level expertise to complex systems, there's room to make an impact…
Added 2 hours ago
SS
Infrastructure Specialist -VHF/VDL
SITA Switzerland Sarl
Montreal, QC
- Full-time
…compliance, performance, and lifecycle management of mission-critical…
Added 2 hours ago
TS
Fire Protection Design Engineer - Associate Principal
TalentSphere Staffing Solutions
Ottawa, ON
- Full-time
Coordinate fire protection systems with architectural, mechanical, electrical, and structural disciplines
Added 2 hours ago
Advanced Process Control Specialist / Engineer
Spartan Controls Ltd.
Calgary, AB · Edmonton, AB
We are recruiting for an Advanced Process Control (APC) Specialist/Engineer for our either our Edmonton or Calgary office. In this role, you will be responsible for participating in the…
Added 2 hours ago
VC
Customer Service Agent
VGW Canada
Toronto, ON
- $55,000 to $61,000 CAD / year
Familiarity with CRM systems and practices, desirable.
Added 2 hours ago
GE
Inside Sales - Welland
Gerrie Electric Wholesale Ltd.
Welland, ON
- Full-time
The Inside Sales Specialist serves as the direct link between Gerrie Electric and its customers, providing exceptional service, timely support, and tailored solutions that strengthen…
Added 2 hours ago
SH
Loyalty & Guest Feedback Coordinator
Sandman Hotel Group
BC · West Vancouver, BC
- Full-time
Northland Properties is seeking a detail-orientated and tech-savvy Marketing Specialist to join our dynamic Shared Services Marketing team. This unique role supports the overall strategy…
Added 3 hours ago
UO
Engineering Technical Specialist, Schulich School of Engineering
University of Calgary
Calgary, AB
- Full-time
The Faculty Services team in the Schulich School of Engineering is currently seeking a Full-time Limited Term Engineering Technical Specialist for approximately 6 months.
Added 3 hours ago
SR
Administrative Assistant
STRIVE Recruitment Inc.
Burnaby, BC
- Full-time
STRIVE is a Vancouver-based recruitment firm offering recruitment solutions in the specialist areas of Accounting Finance, Construction, Corporate Administration, Operations, and…
Added 3 hours ago
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Specialiste Qualité - Produits Electroniques
Actalent
MB · Saint-Laurent, MB
- $30 to $45 CAD / hour
- Contract
Added 3 hours ago
CO
Compensation Analyst
City of Winnipeg
Winnipeg, MB
- Full-time
Certified Compensation Professional, Compensation Management Specialist or similar focused designation(s) preferred.
Added 3 hours ago
UO
Facility Operations Specialist - Active Living, Faculty of Kinesiology
University of Calgary
Calgary, AB
- Full-time
The Active Living in the Faculty of Kinesiology is currently seeking a Full-time Regular Facility Operations Specialist.
Added 3 hours ago
UO
Lead, Program Partnerships & Projects, UCalgary Continuing Education
University of Calgary
Calgary, AB
- Full-time
…performance oversight to the Program Opportunity and Research Specialist, ensuring research activities and deliverables align with ContEd priorities and strategic…
Added 3 hours ago
PM
IMS Procurement Sr Specialist
Philip Morris International
Toronto, ON
- Full-time
Support compliance with procurement policies, processes and systems.
Added 4 hours ago
WI
Early Talent Specialist
WSP in Canada
Laval, QC
- Full-time
At WSP, the people we hire help shape communities and advance humanity. As an Early Talent Specialist, you’ll help build the next generation of professionals by connecting emerging talent…
Added 4 hours ago
WI
Early Talent Specialist
WSP in Canada
Montreal, QC
- Full-time
At WSP, the people we hire help shape communities and advance humanity. As an Early Talent Specialist, you’ll help build the next generation of professionals by connecting emerging talent…
Added 4 hours ago
WI
Early Talent Specialist
WSP in Canada
Toronto, ON
- Full-time
At WSP, the people we hire help shape communities and advance humanity. As an Early Talent Specialist, you’ll help build the next generation of professionals by connecting emerging talent…
Added 4 hours ago
WI
Early Talent Specialist
WSP in Canada
Markham, ON
- Full-time
At WSP, the people we hire help shape communities and advance humanity. As an Early Talent Specialist, you’ll help build the next generation of professionals by connecting emerging talent…
Added 4 hours ago
LC
Sr Process Specialist/Engineer
LNG Canada
Calgary, AB
- Full-time
The Senior Process Specialist provides technical leadership in process engineering, utilities systems, greenhouse gas management, and process safety to support the safe, reliable,…
Added 4 hours ago
R
Cybersecurity Governance & Policy Specialist
Raise
Vancouver, BC
- Full-time
Raise is currently hiring a Cybersecurity Governance & Policy Specialist on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to…
Added 4 hours ago
IP
Operational Excellence Analyst
InterPro Pipe + Steel
Camrose, AB
- Full-time
…operational excellence strategy at InterPro Pipe & Steel Business Systems (EBS) deployed unit with a focus on employee engagement and cultural transformation. In this role the successful…
Added 4 hours ago
K
Administrative Support Specialist
Kelly
Fort Saskatchewan, AB
- $27 USD / hour
- Full-time
Kelly Services is seeking a diligent and detail-oriented Administrative Support Specialist to support our prestigious client, Dow Chemical Canada, in Fort Saskatchewan.

Easy Outsource

Applications Associate

Toronto, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 28, 2026

Original job description

The Applications Associate is responsible for the accurate and timely processing of student applications to UK universities, including UCAS and specialist programmes such as Medicine, Dentistry, Veterinary Medicine and Oxbridge. The role oversees application tracking, student records,

CRM management, university liaison, student tagging and attribution, and administrative coordination to ensure smooth application progression and compliance with university requirements.

Key Responsibilities:

Application Processing: Review, verify, prepare and submit applications, ensuring all information and supporting documents are accurate, complete and submitted within deadlines, targeting a one-working-day turnaround for complete requests wherever practicable.
Specialist Applications: Coordinate complex and competitive applications, tracking additional requirements, admissions tests, interviews, references and deadlines.
CRM & Records Management: Maintain accurate student records, application statuses, documents and follow-ups across Zoho CRM, Trello, university portals and other systems.
Student Tagging & Attribution: Process and track student-tagging requests, resolve attribution discrepancies and maintain accurate records to support commission reporting.
University Liaison: Communicate with admissions teams regarding application progress, missing documents, offers, corrections and outstanding decisions.
Workflow Coordination: Monitor application queues, prioritise urgent cases, coordinate workload distribution and delegated tasks, manage handovers and report backlogs or operational risks.
Administrative Support: Maintain digital files, trackers, reports, templates, checklists and standard operating procedures; support team onboarding and knowledge sharing.
Quality Assurance & Compliance: Conduct pre-submission checks, protect confidential student information, maintain audit trails and escalate discrepancies, compliance concerns and deadline risks.
Process Improvement: Identify inefficiencies, recommend workflow improvements and support system transitions and operational planning during peak application periods.
Stakeholder Collaboration: Work closely with Sales Consultants, students, parents, university representatives and international colleagues to ensure responsive communication and effective application support.Skills & Qualifications

Skills and Qualifications

Experience in applications processing, admissions administration, education consultancy, student services or a similar administrative role.
Excellent attention to detail, organisation, communication and deadline management.
Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
Confidence using CRM systems, online portals, document-management tools and task-tracking platforms.
Strong problem-solving, follow-up, prioritisation and data-management skills.
Ability to work independently, manage high volumes of work and collaborate across teams.
Professional handling of confidential information and sensitive student records.

Desirable: Experience with UK university admissions, UCAS, specialist programme applications,

student tagging and commission processes, and systems such as Zoho CRM, Trello or Darwinbox.

Experience in workload coordination, service-standard monitoring or team training is an advantage.

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More about this job

Responsibilities

The Applications Associate manages the end-to-end processing of student applications to UK universities, ensuring accuracy and compliance with deadlines. They also maintain student records in CRM systems and coordinate with university admissions teams to facilitate smooth application progression.

Requirements

Candidates should have experience in admissions administration or student services with strong organizational and data management skills. Proficiency in Microsoft Office and CRM systems is required, along with the ability to handle confidential information professionally.

Skills

Application processing
Admissions administration
CRM management
Data management
Attention to detail
Organization
Communication
Deadline management
Microsoft Office
Excel
Problem-solving
Follow-up
Prioritization
Workflow coordination
Quality assurance
Compliance

Visa sponsorship

Not detected in the job text

Keywords

Applications processing
Admissions administration
Education consultancy
Student services
Zoho CRM
Trello
UCAS
University liaison
CRM management
Data management
Quality assurance
Compliance
Workflow coordination
Administrative support
Microsoft Excel
Microsoft Word
Microsoft Outlook
Document management
Task tracking
Student records
Commission reporting
Admissions tests
University portals
Operational planning
Stakeholder collaboration

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