Administrative Coordinator - Vancouver
- Vancouver, BC, Canada
In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000. · Full-time
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Job details
- Pay
- In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000.
- Job type
- Full-time
- Apply by
- Experience
- 1-2 years of experience in a similar role, preferably in the construction industry
- Posting language
- English
- Posted
Original job description
Job Description
EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects: bridges, roads, highways, tunnels, marine installations.
Our ability to meet deadlines and budgets, as well as our vast expertise in the field, allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM), and the Site C hydro-electric power station located near Fort St-John in British Columbia.
Due to recent growth, we are looking to add a new Administrative Coordinator to our team who will have the opportunity to assume important and diversified functions and responsibilities including:
As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.
EBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.
EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects: bridges, roads, highways, tunnels, marine installations.
Our ability to meet deadlines and budgets, as well as our vast expertise in the field, allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM), and the Site C hydro-electric power station located near Fort St-John in British Columbia.
Due to recent growth, we are looking to add a new Administrative Coordinator to our team who will have the opportunity to assume important and diversified functions and responsibilities including:
- Receive visitors and correspondence at the office, directing them appropriately
- Fulfill requests related to office management and administrative tasks
- Coordinate various executive meetings, including the preparation of necessary documents and/or presentations
- Structure and effectively maintain a filing system
- Ensure the monitoring and prioritization of tasks, as well as the quality of the processes in place
- Prepare, record, and follow up on payments of executive expense accounts
- Complete correspondence requests, such as writing letters and completing various documentation
- Coordinate and book the necessary arrangements for travel
- Other duties related to this role
- Post Secondary Education in Business Administration or similar program, or a combination of relevant training and experience
- 1-2 years of experience in a similar role, preferably in the construction industry
- Excellent command of Microsoft Office Suite and Outlook applications
- Knowledge of the construction industry
- Bilingualism, French and English, would be considered an asset
- Corporate Clothing Program
- 4 weeks' of annual vacation
- Flexible group insurance program upon entry
- Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP)
- 24-hour access to a virtual doctor (telemedicine)
- Training and development programs
- Employee assistance program
- Active social club and health and wellness committee
- Diverse, innovative and stimulating environment
- A company built on values of respect, integrity and a job well done
- Firm recognized as one of Canada’s Best Managed Companies.
As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.
EBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.
More about this job
Responsibilities
Welcome and direct visitors and correspondence, manage office and administrative requests, coordinate executive meetings, and maintain an effective filing system. Prioritize tasks, monitor process quality, handle executive expense accounts and correspondence, and arrange business travel.
Requirements
Requires post-secondary education in Business Administration or a similar program, or an equivalent combination of relevant training and experience, plus 1–2 years in a similar role. Candidates should have strong Microsoft Office and Outlook skills; construction industry knowledge is preferred, and French-English bilingualism is an asset.
Skills
- Office Management
- Administrative Support
- Meeting Coordination
- Document Preparation
- Filing System Management
- Task Prioritization
- Process Quality Monitoring
- Expense Account Processing
- Correspondence Writing
- Travel Coordination
- Microsoft Office
- Microsoft Outlook
- Visitor Reception
- Payment Processing
Benefits
- Corporate Clothing Program
- Four Weeks Of Annual Vacation
- Flexible Group Insurance
- Group RRSP With Employer Contribution To A Deferred Profit-Sharing Plan
- 24-Hour Virtual Doctor Access
- Training And Development Programs
- Employee Assistance Program
- Active Social Club
- Health And Wellness Committee
- Performance-Based Incentives
- Extended Health And Wellness Benefits
- Retirement Savings Programs
- Career Development Opportunities
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Construction
Keywords
- Business Administration
- Construction Industry
- Microsoft Office
- Microsoft Outlook
- Office Management
- Administrative Tasks
- Executive Meetings
- Document Preparation
- Presentations
- Filing System
- Task Prioritization
- Process Monitoring
- Expense Accounts
- Correspondence
- Travel Arrangements
- Payment Processing
- Bilingualism
- French
- English
- Infrastructure Projects