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Added 4 mins ago
FC
Executive Assistant I, Corporate Finance
FTI Consulting
Vancouver, BC
- Full-time
Strong customer service mindset and commitment to delivering an exceptional employee and client experience
Added 4 mins ago
BB
Team Lead
Beyond Behavioural Intervention Inc
St. Stephen, NB
- $26 to $28 CAD / hour
- Full-time
We are seeking a service-focused and compassionate Team Lead to help us deliver on our mission to provide the highest quality therapy to children and their families by coordinating the…
Added 4 mins ago
BB
Supervisor
Beyond Behavioural Intervention Inc
St. Stephen, NB
- $23 to $25 CAD / hour
- Full-time
We are seeking a service-focused Supervisor with a passion to care that will help us deliver on our mission to provide the highest quality therapy to children and their families by…
Added 1 hour ago
L
Ken's Auto Recyclers is hiring Administrative Assistant with LMIA
LMIA.CA
BC · British Columbia, Canada
- Contract
Greet people and direct them to contacts or service areas
Added 1 hour ago
RD
Administrative Assistant
RBC Dominion Securities
Burnaby, BC
- Full-time
…join our leading wealth management firm as an Administrative…
Added 1 hour ago
Janitorial Site Supervisor (Downtown Office & Retail)
Kandor
Vancouver, BC
Every Week - Build the schedule with the Site Manager and Assistant Site Manager; check staffing needs; order supplies; attend team and client meetings.
Added 1 hour ago
RD
Branch Operations Assistant
RBC Dominion Securities
Vaughan, ON
- Full-time
The RBC Dominion Securities Management team located in Vaughan is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…
Added 1 hour ago
TS
Relief Frontline Worker
The Salvation Army in Canada
Toronto, ON
- Part-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 1 hour ago
RD
Administrative Assistant
RBC Dominion Securities
Coquitlam, BC
- Full-time
…proficiency exams have been completed. You will also provide quality client service and help deepen relationships with existing clients through ongoing, efficient support to both clients…
Added 2 hours ago
A
Executive Assistant
Aon
Vancouver, BC
- Full-time
…supporting large complex Teams, helping them grow, and deliver service excellence for clients and interact with internal and external executive leaders daily, this may be the role for…
Added 2 hours ago
FF
Casual Care Team Member
FAITH FAMILY CHURCH CHRISTIAN FAITH OUTREACH
Kingston, ON
- $23.5 to $25 CAD / hour
● Completion of post-secondary education in a health-related field, such as Social Work/Social Service, Psychology, Nursing, Mental Health, and Addiction, and/or equivalent combination of…
Added 2 hours ago
FV
Administrative Clerk- 12 Month Term (Chilliwack)-1939
Fraser Valley Aboriginal Children and Family Services Society
Chilliwack, BC
- Internship
If so, consider joining our Xyólheméylh work family. We are a fully delegated Indigenous Child & Family Service Agency providing programs and services to Indigenous children, youth, and…
Added 2 hours ago
FC
Junior Real Estate Legal Assistant
FNF Canada
Mississauga, ON
- $42,000 to $52,000 CAD / year
With our continued growth in Canada, we are seeking a Junior Real Estate Legal Assistant. This is an exciting opportunity for an individual with real estate experience who is looking to…
Added 2 hours ago
SA
Office Assistant – Outpatient Mental Health – Temporary Full Time
Sault Area Hospital
Sault Ste. Marie, ON
- Full-time
To provide clerical support to the Out Patient Mental Health portfolio. This includes client and group scheduling and registration, statistical and financial tracking. The Office Assistant…
Added 2 hours ago
Valet Driver
Stampede Leasing Ltd
Calgary, AB
Assist and provide rides for guests when requested by Valet Team Lead, Service Manager, or Assistant Service Manager
Added 3 hours ago
CM
Director, Client Operations Management
CIBC Mellon
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Reporting to the Assistant Vice President, Client Operations Management (COM), the Director, Client Operations Management (COM) is a key strategic role delivering our top clients with a…
Added 3 hours ago
CM
Manager, Fund Operation and Tax Distribution
CIBC Mellon
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…information reporting. We are passionate about providing exceptional client service backed by our culture of innovation and success. Our outstanding employee experience will provide you…
Added 3 hours ago
DU
Security Officer
Dalhousie University
Halifax, NS
- Full-time
…important part of our campus, promoting an inclusive, holistic, and client-centric approach to personal safety and security while being a resource in the delivery of reassurance, education,…
Added 3 hours ago
CM
Financial Reporting Analyst, Financial Reporting & Tax
CIBC Mellon
Toronto, ON
- Full-time
…information reporting. We are passionate about providing exceptional client service backed by our culture of innovation and success. Our outstanding employee experience will provide you…
Added 3 hours ago
R
Administrative Assistant
RBC
Burnaby, BC
- Full-time
…join our leading wealth management firm as an Administrative…
Added 3 hours ago
R
Branch Operations Assistant
RBC
Vaughan, ON
- Full-time
The RBC Dominion Securities Management team located in Vaughan is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…
Added 3 hours ago
R
Assistant Branch Manager, Fairview Mall Branch
RBC
Toronto, ON
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 3 hours ago
R
Administrative Assistant
RBC
Coquitlam, BC
- Full-time
…proficiency exams have been completed. You will also provide quality client service and help deepen relationships with existing clients through ongoing, efficient support to both clients…
Added 3 hours ago
KM
Employee Services & Relations Specialist/Spécialiste, Services et relations aux employés (GTA)
Konica Minolta Business Solutions Canada
Mississauga, ON
- $55,183.38 to $79,327 CAD / year
- Full-time
Maintain expert-level knowledge of HR programs, policies, processes, procedures, and service offerings to respond to employee and manager inquiries through multiple channels and provide…
Added 3 hours ago
AI
Administrative Assistant
American Iron & Metal (AIM)
Levis, QC
- Full-time
We are currently looking for a motivated Administrative Assistant to join our team at our Lévis, Quebec site. This is a daytime, on-site position from Monday to Friday.

EBC Inc.

Receptionist and Administrative Assistant

Ottawa, ON, Canada

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000.

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Job details

Pay: In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000.
Posting language: English
Posted: Oct 2, 2026

Original job description

For more than 50 years, the building team has been giving life to countless construction projects, distinguishing itself by the high quality of its work, respecting the highest industry standards and aiming to obtain environmental certifications. Engineers, architects, and other building specialists work hard to meet deadlines and exceed client expectations, while improving the well-being of communities.

Office buildings, hospitals and research centers, educational institutions, residential buildings, hotels, shopping centers, factories, sports and cultural centers, our team excels at building these places using state-of-the-art tools and places people at the heart of its concerns by advocating an innovative collaborative approach.

Come build the future with us!

We are seeking a highly organized and professional receptionist to join our team. This position will provide administrative support while also managing reception duties to ensure smooth office operations. The ideal candidate will be an excellent multitasker with a strong attention to detail, superior communication skills in English and French (asset), and the ability to manage various administrative tasks with efficiency and professionalism.

Responsibilities:

Receptionist Duties:

Greet and welcome visitors, clients, and employees in a friendly and professional manner.
Manage visitor security logs and ensure all visitors follow office security protocols.
Handle incoming and outgoing mail and packages, distributing them to the correct personnel.
Maintain the front office area, kitchen and boardrooms ensuring it is neat, organized, and always welcoming.
Answer and direct incoming telephone calls and respond to general inquiries.
Monitor and maintain the reception area, kitchen, boardrooms, and other shared office spaces to ensure they are clean, organized, and appropriately stocked.

Administrative Support:

Perform general office administrative duties to assist Office Coordinator and other members of the office team.
Assist with scheduling meetings and appointments, coordinating conference room bookings.
Prepare and maintain office supplies inventory; order supplies when necessary.
Prepare and send correspondence, memos, and reports as required.
Support with employee onboarding and documentation as needed.
Manage office equipment, ensuring all systems are operational and coordinating maintenance when required.
Assist with data entry, filing, document organization, and maintaining accurate office records.
Assist with printing, scanning, photocopying, document preparation, and other day-to-day administrative tasks.
Assist with updating SharePoint access, files, and information.
Assist with distribution of internal communications, office announcements, and information.

Additional Duties:

Perform other duties as assigned by the Office coordinator.
Ensure the confidentiality and security of office documents and files.
Assist with organizing office events, meetings, and team-building activities.

Requirements

College diploma or equivalent; additional certification in office administration is a plus.
Minimum 2 yrs experience in similar role.
Proven experience as an office assistant or receptionist, ideally in a similar office setting.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); MS Teams.
Excellent verbal and written communication skills.
Strong organizational and time-management skills with the ability to prioritize tasks effectively.
Professional and friendly demeanor with a commitment to customer service.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong attention to detail and problem-solving abilities.
Ability to work both independently and as part of a team.

Benefits

4 weeks of annual vacation;
Flexible group insurance program upon entry (health and dental components paid by the employer);
Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
24 hour access to a virtual doctor (telemedicine);
Training and development programs;
Employee assistance program;
Active social club and health and wellness committee;
Diverse, innovative and stimulating environment;
A company built on values of respect, integrity and a job well done;
Firm recognized as one of Canada’s Best Managed Companies.

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.

EBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.

Apply About employer

More about this job

Responsibilities

The receptionist will manage front-office operations, including greeting visitors, handling mail, and maintaining shared spaces. Additionally, they will provide administrative support such as scheduling meetings, managing office supplies, and assisting with documentation and internal communications.

Requirements

Candidates must have a college diploma or equivalent and at least two years of experience in a similar role. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.

Skills

Reception
Administrative support
Multitasking
Attention to detail
Communication skills
Microsoft Office Suite
MS Teams
Organizational skills
Time-management
Customer service
Data entry
Filing
Document organization
Problem-solving
Teamwork

Benefits

4 weeks of annual vacation
Health and dental components
Group RRSP
Deferred Profit Sharing Plan
Telemedicine
Training and development programs
Employee assistance program
Social club
Health and wellness committee

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Construction
Office Operations
Microsoft Office
MS Teams
SharePoint
Data Entry
Onboarding
Inventory Management
Customer Service
Document Management
Scheduling
Office Maintenance
Communication
Time Management
Professionalism
Confidentiality

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