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Added 1 min ago
TI
PRO, Program Coordinator
Touchstone Institute
Toronto, ON
- Contract
Reporting to the Manager of PRO, the Program Coordinator plays a key role in developing and coordinating PRO program operations from candidate intake, selection and assessment. The Program…
Added 31 mins ago
UO
Events Data and Communications Coordinator
University of British Columbia
Vancouver, BC · UBCV | Ponderosa Annex B (PONB)
- $4,732 to $4,972 CAD / month
- Full-time
Associate Director | Ceremonies and Events Office
Added 31 mins ago
NF
Senior Sales Coordinator
Northbridge Financial Corporation
Mississauga, ON
- Full-time
Reporting to the SVP, Sales, the Senior Sales Coordinator provides administrative, event coordination, communication, and operational support to the Sales team. This role is responsible for…
Added 31 mins ago
CT
Office Coordinator
Creation Technologies
Vancouver, BC
- Full-time
Support communication needs/deliverables for employee engagement events, recognition, and internal communications as required
Added 31 mins ago
Bilingual Data Integrity Specialist, temporary 6-month contract
The Canada Life Assurance Company
London, ON · Montreal, QC
Emphasis on Community: We provide a workplace where employees feel connected and supported through Employee Resource Groups (ERGs), mentorship programs, social clubs and events.
Added 1 hour ago
HS
Student Success Officer/Guidance Counsellor
Hillfield Strathallan College
Hamilton, ON
- Contract
Compose and distribute communications related to Student Success events, programs, and important dates.
Added 1 hour ago
BA
Coaching Coordinator
Breakthrough Academy
Vancouver, BC
- Full-time
…coordination: getting the right people in the room, preparing coaches and presenters, making information easy to access, and following through so Members can keep moving forward. We’re…
Added 1 hour ago
Coordinator, Maximizing Aging Using Volunteer Engagement (MAUVE)
Sinai Health
Toronto, ON
Sinai Health is looking for a Coordinator, Maximizing Aging Using Volunteer Engagement (MAUVE) to support the Volunteer Resources department. The MAUVE Coordinator will support the MAUVE…
Added 1 hour ago
Events - Events Coordinator
Price Industries Limited
Winnipeg, MB
The Events Coordinator will assist with the coordination of over 200 events, site visits and meetings each year. The candidate must be able to anticipate project needs, discern work…
Added 1 hour ago
CI
Client Services Coordinator, Bilingual
Centah Inc.
Toronto, ON
- $55,000 to $60,000 CAD / year
- Full-time
We're a Toronto-based SaaS company with over 15 years of experience helping businesses establish, maintain, and optimize their home service programs. We specialize in enterprise-scale lead…
Added 1 hour ago
TU
Research and Outreach Project Coordinator
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Part-time
Provides administrative support to the Cluster Team in the planning and implementation of programs and events, including lectures, workshops, symposia, talks, seminars, exhibitions and…
Added 1 hour ago
TU
Events Data and Communications Coordinator
The University of British Columbia
Vancouver, BC
- $4,732 to $4,972 CAD / month
- Full-time
Associate Director | Ceremonies and Events Office
Added 1 hour ago
CS
Coordinator, Marketing Content & Events
Calgary Stampeder Football Club
Calgary, AB
- Full-time
The primary role of this position will be to deliver brand story telling content and fan and game activations to help reach a wider audience with marketing messages and setting positive…
Added 2 hours ago
ML
FSQA Coordinator
Maple Leaf Foods Inc
Guelph, ON
- $47,000 to $69,000 CAD / year
- Full-time
As a member of the facility's FSQA team, the FSQA Coordinator monitors and analyzes data related to all Food Safety, GMP, HACCP and other Quality Assurance Program requirements to ensure…
Added 2 hours ago
SE
Maintenance Service Coordinator
S&C Electric Company
Toronto, ON
- Full-time
The Maintenance Service Coordinator is responsible for coordinating the work of custodians, including tasks and required supplies. The role is also responsible for assisting in the…
Added 2 hours ago
Coordinator, Recruitment & Admission
Simon Fraser University
Burnaby, BC
The Coordinator, Recruitment & Admissions is responsible for leading admission initiatives and services; management of admissions support services; and managing the unit's scholarship and…
Added 2 hours ago
TS
Volunteer Coordinator
The Salvation Army Canada and Bermuda Territory
Burnaby, BC · Cariboo Hill Temple
- Full-time
The Volunteer Coordinator is responsible for the recruitment, coordination, support, and retention of volunteers who contribute to The Salvation Army’s programs and services. The position…
Added 2 hours ago
TS
Volunteer Coordinator
The Salvation Army in Canada
Burnaby, BC
- Full-time
The Volunteer Coordinator is responsible for the recruitment, coordination, support, and retention of volunteers who contribute to The Salvation Army’s programs and services. The position…
Added 2 hours ago
TJ
Development & Community Engagement Manager
The Jewish Seniors Alliance of British Columbia
Vancouver, BC
- Full-time
Coordinate and lead JSABC events, educational programs and fundraising activities.
Added 2 hours ago
B
Marketing Coordinator, Winter 2027 (Co-op/Internship) - 8 Months
BMO
Toronto, ON · BMOPLACE
- Full-time
Contributes to the efficient and effective operations of marketing projects, programs and events. Performs a variety of tasks and provides support to the marketing team ensuring that…
Added 2 hours ago
CI
Client Services Coordinator, Bilingual
Centah Inc
Remote, Canada
- Full-time
- Remote
We’re a Toronto-based SaaS company with over 15 years of experience helping businesses establish, maintain, and optimize their home service programs. We specialize in enterprise-scale lead…
Added 2 hours ago
Office Coordinator
Wärtsilä
Dartmouth, NS
As an Office Coordinator, you will play a key role in ensuring the smooth and efficient day-to-day operation of our Halifax office while delivering a professional, welcoming, and…
Added 2 hours ago
VC
Physiotherapy Assistant (Rehabilitation Assistant)
Vancouver Coastal Health
Powell River, BC
- $32.84 CAD / hour
- Temporary
Within the context of a patient/client/resident and family centered care model and in accordance with established vision and values of the organization, this position functions under the…
Added 2 hours ago
M(
Marketing Events Coordinator
MaintainX (An Autodesk Company)
Remote, Canada
- Full-time
- Remote
This role sits within Events Marketing. You'll help build and run MaintainX's field and events program, including regional events, user meetups, brand activations, and our flagship…
Added 2 hours ago
RB
Executive Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
…You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise…

EBC Inc.

Receptionist and Administrative Assistant

Ottawa, ON, Canada

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000.

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Job details

Pay: In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000.
Posting language: English
Posted: Oct 2, 2026

Original job description

For more than 50 years, the building team has been giving life to countless construction projects, distinguishing itself by the high quality of its work, respecting the highest industry standards and aiming to obtain environmental certifications. Engineers, architects, and other building specialists work hard to meet deadlines and exceed client expectations, while improving the well-being of communities.

Office buildings, hospitals and research centers, educational institutions, residential buildings, hotels, shopping centers, factories, sports and cultural centers, our team excels at building these places using state-of-the-art tools and places people at the heart of its concerns by advocating an innovative collaborative approach.

Come build the future with us!

We are seeking a highly organized and professional receptionist to join our team. This position will provide administrative support while also managing reception duties to ensure smooth office operations. The ideal candidate will be an excellent multitasker with a strong attention to detail, superior communication skills in English and French (asset), and the ability to manage various administrative tasks with efficiency and professionalism.

Responsibilities:

Receptionist Duties:

Greet and welcome visitors, clients, and employees in a friendly and professional manner.
Manage visitor security logs and ensure all visitors follow office security protocols.
Handle incoming and outgoing mail and packages, distributing them to the correct personnel.
Maintain the front office area, kitchen and boardrooms ensuring it is neat, organized, and always welcoming.
Answer and direct incoming telephone calls and respond to general inquiries.
Monitor and maintain the reception area, kitchen, boardrooms, and other shared office spaces to ensure they are clean, organized, and appropriately stocked.

Administrative Support:

Perform general office administrative duties to assist Office Coordinator and other members of the office team.
Assist with scheduling meetings and appointments, coordinating conference room bookings.
Prepare and maintain office supplies inventory; order supplies when necessary.
Prepare and send correspondence, memos, and reports as required.
Support with employee onboarding and documentation as needed.
Manage office equipment, ensuring all systems are operational and coordinating maintenance when required.
Assist with data entry, filing, document organization, and maintaining accurate office records.
Assist with printing, scanning, photocopying, document preparation, and other day-to-day administrative tasks.
Assist with updating SharePoint access, files, and information.
Assist with distribution of internal communications, office announcements, and information.

Additional Duties:

Perform other duties as assigned by the Office coordinator.
Ensure the confidentiality and security of office documents and files.
Assist with organizing office events, meetings, and team-building activities.

Requirements

College diploma or equivalent; additional certification in office administration is a plus.
Minimum 2 yrs experience in similar role.
Proven experience as an office assistant or receptionist, ideally in a similar office setting.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); MS Teams.
Excellent verbal and written communication skills.
Strong organizational and time-management skills with the ability to prioritize tasks effectively.
Professional and friendly demeanor with a commitment to customer service.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong attention to detail and problem-solving abilities.
Ability to work both independently and as part of a team.

Benefits

4 weeks of annual vacation;
Flexible group insurance program upon entry (health and dental components paid by the employer);
Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
24 hour access to a virtual doctor (telemedicine);
Training and development programs;
Employee assistance program;
Active social club and health and wellness committee;
Diverse, innovative and stimulating environment;
A company built on values of respect, integrity and a job well done;
Firm recognized as one of Canada’s Best Managed Companies.

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.

EBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.

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More about this job

Responsibilities

The receptionist will manage front-office operations, including greeting visitors, handling mail, and maintaining shared spaces. Additionally, they will provide administrative support such as scheduling meetings, managing office supplies, and assisting with documentation and internal communications.

Requirements

Candidates must have a college diploma or equivalent and at least two years of experience in a similar role. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.

Skills

Reception
Administrative support
Multitasking
Attention to detail
Communication skills
Microsoft Office Suite
MS Teams
Organizational skills
Time-management
Customer service
Data entry
Filing
Document organization
Problem-solving
Teamwork

Benefits

4 weeks of annual vacation
Health and dental components
Group RRSP
Deferred Profit Sharing Plan
Telemedicine
Training and development programs
Employee assistance program
Social club
Health and wellness committee

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Construction
Office Operations
Microsoft Office
MS Teams
SharePoint
Data Entry
Onboarding
Inventory Management
Customer Service
Document Management
Scheduling
Office Maintenance
Communication
Time Management
Professionalism
Confidentiality

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