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Added 11 mins ago
ML
FSQA Coordinator
Maple Leaf Foods Inc
Guelph, ON
- $47,000 to $69,000 CAD / year
- Full-time
As a member of the facility's FSQA team, the FSQA Coordinator monitors and analyzes data related to all Food Safety, GMP, HACCP and other Quality Assurance Program requirements to ensure…
Added 11 mins ago
CH
Client Care Coordinator
Connect Health - Center for Integrative Medicine
Vancouver, BC
- Part-time
We are looking for an experienced and highly capable Client Care Coordinator to join our team.
Added 12 mins ago
SE
Maintenance Service Coordinator
S&C Electric Company
Toronto, ON
- Full-time
The Maintenance Service Coordinator is responsible for coordinating the work of custodians, including tasks and required supplies. The role is also responsible for assisting in the…
Added 26 mins ago
AO
Project Coordinator - Eagle's Nest - Competition 2026-094
Assembly of Manitoba Chiefs
Winnipeg, MB
- Full-time
Under the direction of the Program Manager, the Project Coordinator will provide support and supervise the day-to-day on-site activities for the youth participants of the Eagle’s Nest First…
Added 26 mins ago
TS
Volunteer Coordinator
The Salvation Army Canada and Bermuda Territory
Burnaby, BC · Cariboo Hill Temple
- Full-time
The Volunteer Coordinator is responsible for the recruitment, coordination, support, and retention of volunteers who contribute to The Salvation Army’s programs and services. The position…
Added 41 mins ago
O
Dealer Relations Coordinator
OPENLANE
Paradise, NL
- Full-time
We’re Looking For: We are seeking a Dealer Relations Coordinator with experience in customer relationship management and office administration. You will work as part of our close-knit sales…
Added 41 mins ago
TS
Volunteer Coordinator
The Salvation Army in Canada
Burnaby, BC
- Full-time
The Volunteer Coordinator is responsible for the recruitment, coordination, support, and retention of volunteers who contribute to The Salvation Army’s programs and services. The position…
Added 41 mins ago
TJ
Development & Community Engagement Manager
The Jewish Seniors Alliance of British Columbia
Vancouver, BC
- Full-time
We are seeking an organized, resourceful and experienced Development & Community Engagement Coordinator to join our team. Reporting to the Executive Director, this hands-on position will…
Added 42 mins ago
B
Business Management Coordinator, Winter 2027 (Co-op/Internship) - 4 months
BMO
Toronto, ON · YNG
- Full-time
As a co-op/intern student at BMO, you will have the opportunity to be heard, keep growing and make a difference. You will be part of our campus program to gain the skills and knowledge…
Added 42 mins ago
RM
Coordinator Training and Orientation LTC
Regional Municipality of Peel
Canada
- Other
Coordinator Training and Orientation LTCHealth Services – Long Term Care
Added 42 mins ago
CI
Client Services Coordinator, Bilingual
Centah Inc
Remote, Canada
- Full-time
- Remote
Centah Flint, our field lead capture app, lets teams capture leads and book appointments on the spot from real-time availability, and our North American Contact Center supports clients…
Added 57 mins ago
RB
Executive Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
Added 57 mins ago
UH
Clinical Coordinator - Medical Solutions
University Health Network
Toronto, ON
- Full-time
UHN Medical Solutions is a fast-growing division of Altum Health focused on developing and delivering innovative healthcare services that generate new revenue opportunities for UHN.…
Added 1 hour ago
J(
Project Controls Coordinator III
JSG (Johnson Service Group, Inc.)
Calgary, AB
- Contract
Software experience with: MS Office Suite and Oracle or SAP.
Added 1 hour ago
ME
Project Coordinator
March Elevator Limited
Mississauga, ON
- Full-time
March Elevator Limited is seeking a highly organized and customer-focused Service Coordinator to support our service operations team. The Service Coordinator plays a critical role in…
Added 1 hour ago
KC
People & Culture Coordinator
Kenaidan Contracting Ltd.
Mississauga, ON
- Full-time
The People & Culture Coordinator is responsible for supporting employees throughout their journey with Kenaidan, from onboarding and orientation to offboarding and employee programs. This…
Added 1 hour ago
Asset Coordinator
Simpcw Resources Group
Kamloops 1, BC
Reporting to the Assistant Asset Manager, the Asset Coordinator provides hands-on coordination and operational support for company vehicles, equipment, tools, materials, and maintenance…
Added 1 hour ago
CM
#164 Administrative Assistant
Canadian Mental Health Association, Niagara Branch
St. Catharines, ON
- Full-time
Reporting to the Safety and Facilities Coordinator, the Administrative Assistant will provide administrative, reception, and clerical support services to the Human Resources workgroup, with…
Added 1 hour ago
UO
Research and Outreach Project Coordinator
University of British Columbia
Vancouver, BC · UBCV | Buchanan Tower (BUTO)
- $4,582 to $4,816 CAD / month
- Part-time
The Research and Outreach Project Coordinator reports directly to the cluster co-leads. Liaises closely with members of the Research Cluster team. Works with all faculty cluster members,…
Added 1 hour ago
MD
Program Manager - Grants Specialist Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
The Purpose Of This Position Is To Assist, Implement, And Manage DEED's Efforts To Support The Office Of Childcare And Community Services. This Will Include
Added 2 hours ago
CO
Disability and Wellness Coordinator (temporary position up to two (2) years)
City of Saint John
Saint John, NB
- Temporary
…management files, assessing any barriers to ensure timely, effective and successful return-to-work plans. The Disability and Wellness Coordinator will collaborate with internal and external…
Added 2 hours ago
EI
Document Control Coordinator
EBC Inc.
Delta, BC
- Full-time
Excellent command of Microsoft Office Suite, and applicable software;
Added 2 hours ago
SA
International Student Engagement Coordinator
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
Reporting to the Manager, International Student Support, this role provides leadership, guidance, and coordination to IC Office Assistants, student leaders, and volunteers. The Coordinator…
Added 2 hours ago
Coordinator Pharmacy Operations Support - Term
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Dartmouth, NS
Our Pharmacy team is searching for a teammate to support our operations in Atlantic Canada. The Coordinator of Pharmacy Operations Support will actively participate in the prioritization of…
Added 2 hours ago
People and Culture Coordinator
VMAC Global Technology Inc.
Nanaimo, BC
VMAC is seeking a People and Culture Coordinator to join our team! In this role, you’ll be an important part of our People and Culture team, supporting coworkers and leaders across our…

EBC Inc.

Receptionist and Administrative Assistant

Ottawa, ON, Canada

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000.

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Job details

Pay: In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000.
Posting language: English
Posted: Oct 2, 2026

Original job description

For more than 50 years, the building team has been giving life to countless construction projects, distinguishing itself by the high quality of its work, respecting the highest industry standards and aiming to obtain environmental certifications. Engineers, architects, and other building specialists work hard to meet deadlines and exceed client expectations, while improving the well-being of communities.

Office buildings, hospitals and research centers, educational institutions, residential buildings, hotels, shopping centers, factories, sports and cultural centers, our team excels at building these places using state-of-the-art tools and places people at the heart of its concerns by advocating an innovative collaborative approach.

Come build the future with us!

We are seeking a highly organized and professional receptionist to join our team. This position will provide administrative support while also managing reception duties to ensure smooth office operations. The ideal candidate will be an excellent multitasker with a strong attention to detail, superior communication skills in English and French (asset), and the ability to manage various administrative tasks with efficiency and professionalism.

Responsibilities:

Receptionist Duties:

Greet and welcome visitors, clients, and employees in a friendly and professional manner.
Manage visitor security logs and ensure all visitors follow office security protocols.
Handle incoming and outgoing mail and packages, distributing them to the correct personnel.
Maintain the front office area, kitchen and boardrooms ensuring it is neat, organized, and always welcoming.
Answer and direct incoming telephone calls and respond to general inquiries.
Monitor and maintain the reception area, kitchen, boardrooms, and other shared office spaces to ensure they are clean, organized, and appropriately stocked.

Administrative Support:

Perform general office administrative duties to assist Office Coordinator and other members of the office team.
Assist with scheduling meetings and appointments, coordinating conference room bookings.
Prepare and maintain office supplies inventory; order supplies when necessary.
Prepare and send correspondence, memos, and reports as required.
Support with employee onboarding and documentation as needed.
Manage office equipment, ensuring all systems are operational and coordinating maintenance when required.
Assist with data entry, filing, document organization, and maintaining accurate office records.
Assist with printing, scanning, photocopying, document preparation, and other day-to-day administrative tasks.
Assist with updating SharePoint access, files, and information.
Assist with distribution of internal communications, office announcements, and information.

Additional Duties:

Perform other duties as assigned by the Office coordinator.
Ensure the confidentiality and security of office documents and files.
Assist with organizing office events, meetings, and team-building activities.

Requirements

College diploma or equivalent; additional certification in office administration is a plus.
Minimum 2 yrs experience in similar role.
Proven experience as an office assistant or receptionist, ideally in a similar office setting.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); MS Teams.
Excellent verbal and written communication skills.
Strong organizational and time-management skills with the ability to prioritize tasks effectively.
Professional and friendly demeanor with a commitment to customer service.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong attention to detail and problem-solving abilities.
Ability to work both independently and as part of a team.

Benefits

4 weeks of annual vacation;
Flexible group insurance program upon entry (health and dental components paid by the employer);
Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
24 hour access to a virtual doctor (telemedicine);
Training and development programs;
Employee assistance program;
Active social club and health and wellness committee;
Diverse, innovative and stimulating environment;
A company built on values of respect, integrity and a job well done;
Firm recognized as one of Canada’s Best Managed Companies.

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.

EBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.

Apply About employer

More about this job

Responsibilities

The receptionist will manage front-office operations, including greeting visitors, handling mail, and maintaining shared spaces. Additionally, they will provide administrative support such as scheduling meetings, managing office supplies, and assisting with documentation and internal communications.

Requirements

Candidates must have a college diploma or equivalent and at least two years of experience in a similar role. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.

Skills

Reception
Administrative support
Multitasking
Attention to detail
Communication skills
Microsoft Office Suite
MS Teams
Organizational skills
Time-management
Customer service
Data entry
Filing
Document organization
Problem-solving
Teamwork

Benefits

4 weeks of annual vacation
Health and dental components
Group RRSP
Deferred Profit Sharing Plan
Telemedicine
Training and development programs
Employee assistance program
Social club
Health and wellness committee

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Construction
Office Operations
Microsoft Office
MS Teams
SharePoint
Data Entry
Onboarding
Inventory Management
Customer Service
Document Management
Scheduling
Office Maintenance
Communication
Time Management
Professionalism
Confidentiality

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