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Added 22 mins ago
SI
Studio Administrator & Client Services Coordinator
Shāb Inc.
Montreal, QC
- Full-time
We’re looking for a Studio Administrator & Client Services Coordinator who will be an important part of the SHĀB experience.
Added 36 mins ago
IC
information service coordinator
Intco Canada Inc.
Concord, ON
- Full-time
Added 1 hour ago
B
CLIENT SUPPORT COORDINATOR
BDC
Kingston, ON
- Full-time
The incumbent is responsible for providing high-quality client service to the BDC Financing team in resolving core issues, preparing client proposals and all relevant related documents…
Added 2 hours ago
A
Coordonnateur(trice) des ventes et de projets / Sales and Project Coordinator/Estimator
Allegion
Longueuil, QC
- Full-time
The Sales & Project Coordinator/Estimator position is responsible for coordinating all aspects of sales for our glazing products (Vision Control® and ViuLite®), from preparing the quote to…
Added 3 hours ago
FH
Senior Project Manager - Redevelopment & Major Projects
Fraser Health Authority
Surrey, BC
- $55.25 to $79.42 CAD / hour
- Full-time
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
Added 3 hours ago
FO
Coordonnateur de projet
First Onsite Property Restoration
Dorval, QC
- Full-time
…demander l'accès à vos informations, veuillez contacter notre service des ressources…
Added 3 hours ago
Project Coordinator
Konrad
Toronto, ON
…working primarily in a project coordination capacity across client engagements. As a Project Coordinator, you excel at orchestrating cross-functional teams to deliver impactful solutions,…
Added 4 hours ago
WI
Billing Coordinator
WSP in Canada
Laval, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 4 hours ago
WI
Billing Coordinator
WSP in Canada
Montreal, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 4 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001039
Added 4 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001039
Added 4 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001039
Added 4 hours ago
WI
Billing Coordinator
WSP in Canada
Brossard, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 4 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001040
Added 4 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001040
Added 4 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001040
Added 4 hours ago
BC
Sales Coordinator - Global Markets Trading Floor
BMO Capital Markets
Toronto, ON
- Full-time
The Sales Coordinator role is an entry-level position on the Global Markets trading floor designed for high-potential individuals seeking to build a long-term career in Capital Markets. The…
Added 4 hours ago
IL
Air Import Coordinator
ITN Logistics
Mississauga, ON
- $60,000 to $63,000 CAD / year
- Full-time
The role of Air Import Coordinator contributes to the success of the company and to its long term growth to achieve the new Vision. ITN/Scan Global Logistics has differentiated itself by…
Added 4 hours ago
DC
Coordinator, Construction Services (Major Capital Infrastructure)
Defence Construction Canada
Comox, BC
- Full-time
The Coordinator, Construction Services, manages and administers medium-complexity construction, professional services and service contracts during construction to ensure compliance with…
Added 5 hours ago
PM
Home Care Attendant
Prairie Mountain Health
Shoal Lake, MB
- Full-time
Organizes work according to client’s needs and the assigned service request.
Added 6 hours ago
RU
Office Clerk
Ricoh USA, Inc.
Toronto, ON
- Full-time
Must be able to report to and work at various Managed Services client locations within a geographic territory based on business needs and as scheduled;
Added 6 hours ago
E
Hotel and Event Management Coordinator
EventConnect
London, ON
- Other
At EventConnect, our clients are the focus of our team every day. As an Event Management Coordinator, you will play a key role in creating an excellent experience for our travelling teams…
Added 6 hours ago
IP
Area Manager
Indigo Park Canada
Calgary, AB
- Temporary
Manage A/R (with help from the service coordinator) for each location
Added 7 hours ago
GW
Deskside Technician
Gowling WLG
Calgary, AB
- Full-time
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we…
Added 7 hours ago
JH
Part-Time Support Worker
John Howard Society of Ottawa
Ottawa, ON
- $23.97 to $27.04 CAD / hour
- Part-time
About who we support: Our employees are supporting a diverse client group including youth and adults, all genders, from a wide cross section of social, ethnic, linguistic and cultural…

EBC Inc.

Receptionist and Administrative Assistant

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000. · Full-time

Apply About employer

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Job details

Pay: In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000.
Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

Job Description

For more than 50 years, the building team has been giving life to countless construction projects, distinguishing itself by the high quality of its work, respecting the highest industry standards and aiming to obtain environmental certifications. Engineers, architects, and other building specialists work hard to meet deadlines and exceed client expectations, while improving the well-being of communities.

Office buildings, hospitals and research centers, educational institutions, residential buildings, hotels, shopping centers, factories, sports and cultural centers, our team excels at building these places using state-of-the-art tools and places people at the heart of its concerns by advocating an innovative collaborative approach.

Come build the future with us!

We are seeking a highly organized and professional receptionist to join our team. This position will provide administrative support while also managing reception duties to ensure smooth office operations. The ideal candidate will be an excellent multitasker with a strong attention to detail, superior communication skills in English and French (asset), and the ability to manage various administrative tasks with efficiency and professionalism.

Responsibilities:

Receptionist Duties:

Greet and welcome visitors, clients, and employees in a friendly and professional manner.
Manage visitor security logs and ensure all visitors follow office security protocols.
Handle incoming and outgoing mail and packages, distributing them to the correct personnel.
Maintain the front office area, kitchen and boardrooms ensuring it is neat, organized, and always welcoming.
Answer and direct incoming telephone calls and respond to general inquiries.
Monitor and maintain the reception area, kitchen, boardrooms, and other shared office spaces to ensure they are clean, organized, and appropriately stocked.

Administrative Support:

Perform general office administrative duties to assist Office Coordinator and other members of the office team.
Assist with scheduling meetings and appointments, coordinating conference room bookings.
Prepare and maintain office supplies inventory; order supplies when necessary.
Prepare and send correspondence, memos, and reports as required.
Support with employee onboarding and documentation as needed.
Manage office equipment, ensuring all systems are operational and coordinating maintenance when required.
Assist with data entry, filing, document organization, and maintaining accurate office records.
Assist with printing, scanning, photocopying, document preparation, and other day-to-day administrative tasks.
Assist with updating SharePoint access, files, and information.
Assist with distribution of internal communications, office announcements, and information.

Additional Duties:

Perform other duties as assigned by the Office coordinator.
Ensure the confidentiality and security of office documents and files.
Assist with organizing office events, meetings, and team-building activities.

Requirements

College diploma or equivalent; additional certification in office administration is a plus.
Minimum 2 yrs experience in similar role.
Proven experience as an office assistant or receptionist, ideally in a similar office setting.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); MS Teams.
Excellent verbal and written communication skills.
Strong organizational and time-management skills with the ability to prioritize tasks effectively.
Professional and friendly demeanor with a commitment to customer service.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong attention to detail and problem-solving abilities.
Ability to work both independently and as part of a team.

Benefits

4 weeks of annual vacation;
Flexible group insurance program upon entry (health and dental components paid by the employer);
Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
24 hour access to a virtual doctor (telemedicine);
Training and development programs;
Employee assistance program;
Active social club and health and wellness committee;
Diverse, innovative and stimulating environment;
A company built on values of respect, integrity and a job well done;
Firm recognized as one of Canada’s Best Managed Companies.

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.

EBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.

Apply About employer

More about this job

Responsibilities

Welcome visitors, manage calls and mail, maintain reception and shared office spaces, and support office security protocols. Provide administrative assistance with scheduling, supplies, correspondence, onboarding, equipment, records, SharePoint, internal communications, and office events.

Requirements

Requires a college diploma or equivalent and at least two years of experience in a similar receptionist or office assistant role; additional office administration certification is a plus. Candidates should be proficient in Microsoft Office and Teams and demonstrate strong communication, organization, time management, discretion, attention to detail, and customer service skills.

Skills

Reception
Administrative Support
Customer Service
Verbal And Written Communication
Organization
Time Management
Multitasking
Attention To Detail
Confidentiality
Problem-Solving
Scheduling
Data Entry
Document Management
Microsoft Office
Microsoft Teams
SharePoint

Benefits

Four Weeks Of Annual Vacation
Flexible Group Insurance
Employer-Paid Health And Dental Benefits
Group RRSP With Employer Contribution To DPSP
Virtual Doctor Access
Training And Development Programs
Employee Assistance Program
Social Club
Health And Wellness Committee

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Support
Visitor Management
Office Security
Mail And Package Handling
Telephone Management
Meeting Scheduling
Conference Room Bookings
Office Supplies Inventory
Correspondence
Employee Onboarding
Office Equipment
Data Entry
Filing
Document Organization
Recordkeeping
Printing
Scanning
Photocopying
SharePoint
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Teams
Confidentiality
Office Events
Construction

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