Archived listing. The details below describe a past opening.
The Proposal Specialist position within EBC’s pursuits and proposal team is responsible for the coordination, development, organization, review, and finalization of compelling winning proposal submissions.
As a Proposal Specialist, you are responsible for the development and submission of prequalification and proposal responses and related documents and presentations. This includes 1) Development of compliant, accurate, and compelling response narratives and graphics; and 2) Coordination and administration of proposal documents, schedule, kick-offs, reviews, document control, electronic and print submittals, and response data. You are also responsible for leading and/or supporting continuous improvement initiatives such as boilerplates, resume and project profile development.
You will be the lead and local Ontario based Proposal Support specialist, that works and coordinates with senior members of both the EBC national and local teams to provide support and consistency to our brand, image, approach, and submission documents.
In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $75,000.00 - $115,000.00. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.
As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.
Requirements
Responsibilities:
- Leads the end-to-end development and delivery of RFP,
RFQ, and RFI submissions, ensuring compliance and alignment with client
evaluation criteria.
- Review requests (RFP, RFQ, RFI) and play a key a role in
determining document requirements.
- Collaborates with business line management, business
development, operations, and executive team to develop golden threads and win
strategies, incorporating throughout proposal deliverables.
- Conducts research to produce accurate and comprehensive
proposal responses and messaging. Risk identification and mitigation in
proposal strategy
- Provides initial go-by write-ups/materials, provides
guidance and others as appropriate, identifying known and potential issues with
section responses.
- Creates and manages pursuit responsibility matrices
defining roles, deadlines, and assignments.
- Initiates and leads proposal meetings, including
kickoffs, status updates and reviews.
- Follow-up/Check in on submissions and ensure debriefing
is scheduled and attended.
- Production leadership (layout, graphics, and final
document readiness oversight)
- Finalizes and submits proposal documents as appropriate.
- Creates compelling post-bid presentation materials.
- Develops and maintains best practices and templates.
- Information management across platforms (SharePoint, CRM)
- Requirements · Minimum 5-7 years of relevant experience
- Strong management, communication, negotiation and
problem-solving skills
- Advanced proficiency in Microsoft Office Suite and Adobe
Creative Cloud, including Acrobat, InDesign, and related design tools Skilled
at collaborating with and interviewing executives, engineers, construction
managers, legal, designers, and others to secure information for various
writing assignments.
- Ability to work with tight deadlines in a constantly
changing environment.
- Solid research skills and ability to dive into the
details to extract key information.
- Exceptional attention to detail, organization and active
listening skills.
- Ability to manage multiple submissions to consistently
meet high standards and be attentive to quality and deadlines.
Skills and Attitudes Needed
- Clear, adaptable communicator across teams and audiences.
- Builds trust and fosters collaboration in high-pressure
settings.
- Thrives in ambiguity with a creative, solution-focused
approach.
- Delivers high-quality work in complex, fast-changing
environments.
- Balances detail and big-picture priorities with strong
execution.
- Manages shifting deadlines while keeping team and client
needs in focus.
- Strong emotional intelligence.
- Self-motivated with ability to work well with
professionals from various backgrounds.
- Strong communications skills
- Driven for winning results and to meet deadlines
Benefits
Benefits
- 4 weeks of annual vacation;
- Complete group insurance program upon entry (health and
dental components paid by the employer);
- Group RRSP with employer contribution to a Deferred
Profit Sharing Plan (DPSP);
- 24-hour access to a virtual doctor (telemedicine);
- Training and development programs;
- Employee assistance program;
- Active social club and health and wellness committee;
- Diverse, innovative, and stimulating environment;
- A company built on values of respect; integrity, and a
job well done;
- Firm recognized as one of Canada's Best Managed Companies
- Corporate clothing program
