Jobs in Canada

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Added 2 months ago
OT
Client Associate
Open Text Corporation
Waterloo, ON
- Other
The Client Associate within the Professional Services division plays a critical role in supporting the sales cycle, particularly for small and fast-moving engagements. As a Client…
Added 2 months ago
EI
Executive Assistant
Ecolab Inc.
Calgary, AB
- Full-time
Coordinate content collection and stakeholder input while maintaining consistency, quality, and executive voice.
Added 3 months ago
OG
Private Equity Associate
Onni Group of Companies
Vancouver, BC
- Full-time
Manage transaction execution, including the data room, issue tracking, legal documentation review, and coordination with counterparties through to close
Added 3 months ago
OG
Venture Studio Associate
Onni Group of Companies
Vancouver, BC
- Full-time
Added 3 months ago
EJ
Senior Product Manager
Edward Jones
Mississauga, ON
- $99,900 to $170,000 CAD / year
- Full-time
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Added 2 months ago
K
Associate Director, Media Planning
Klick
Toronto, ON
- Full-time
The Associate Director, Media Planning leads digital media planning for healthcare and life sciences clients across channels such as search, display, video, email, mobile, and programmatic…
Added 3 months ago
WC
Senior Counsel
Walmart Canada
Mississauga, ON
- Full-time
…best-in-class advertising products, strategic partnerships and data-driven capabilities that create value for customers, advertisers and the…
Added 3 months ago
WC
Senior Manager, Communications - Executive Communications
Walmart Canada
Mississauga, ON
- Full-time
Develop high-impact content including speeches, presentations, talking points, video scripts, social content, and digital communications for internal and external audiences.
Added 3 months ago
P
Deals Value Creation Analytics Senior Associate
PwC
Toronto, ON · Montreal, QC
- Full-time
Supporting analytics projects to arm management with data driven insights to enable fact-based decision making and drive value within the business
Added 3 months ago
SI
Director - Digital Marketing
Staples Inc.
Richmond Hill, ON
- Full-time
…innovation, customer-centric marketing, personalization, and data-driven decision making while advancing Staples Canada's digital marketing…
Added 3 months ago
WC
Learning Designer
Walmart Canada
Mississauga, ON
- Full-time
Maintaining existing documentation and content, ensuring it is up to date and technically validated, is part of the role. Staying abreast of industry trends and developments, and making…
Added 3 months ago
TS
SharePoint Engineer
T-Rex Solutions
Remote, Canada
- $115,000 to $145,000 CAD / year
- Full-time
- Remote
…within the OCC. This role will also focus on migrating existing content and workflows to SharePoint Online, working to ensure a smooth and secure transition while maintaining high user…
Added 3 months ago
A
CCaaS Tech Consultant
Accenture
Toronto, ON · Ottawa, ON · Montreal, QC · Vancouver, BC · Calgary, AB
- Full-time
The digital economy has caused a massive increase in the amount and importance of digital content. Digital content and the customer experience it fuels are, together, a vital expression of…
Added 2 months ago
Associate Director, Brand & Marketing for Consulting & Alliances Portfolios
EY
Edmonton, AB · Ottawa, ON · Toronto, ON · Saskatoon, SK · Winnipeg, MB · Dieppe, NB · Saint John, NB · St. John's, NL · Halifax, NS · London, ON · AB · ON
As the Associate Director, Brand & Marketing for Consulting & Alliances portfolios, you will lead the Consulting and Alliances marketing team responsible for accelerating growth across EY…
Added 3 months ago
OmniaBio: Associate I Quality Assurance (MQA)
CCRM and OmniaBio
Hamilton, ON
As Associate I, Quality Assurance (QA), at OmniaBio, you are a motivated individual in the field of Good Manufacturing Practices (GMP) manufacturing of cell and gene therapy products who is…
Added 3 months ago
FC
Client Experience Associate, Investly
Fidelity Canada
Toronto, ON
- Full-time
The Client Experience Associate, Investly, will partner with the Digital Product Development (DPD) team to directly support users and customers.
Added 3 months ago
SI
Manager, CRM & Retention
Smythe Inc
Toronto, ON
- Full-time
Collaborate with the Growth Marketing Associate to share retention performance data that informs acquisition strategy and retargeting.
Added 2 months ago
Insurance Sales Associate, Scotia Wealth Management - Greater Toronto Area
Scotiabank
Toronto, ON
…team and Total Wealth Managers to ensure they have whatever data they require to incorporate insurance into planning and total wealth proposals; running illustrations and packaging up sales…
Added 4 months ago
TS
Purview Administrator
T-Rex Solutions
Remote, Canada
- $115,000 to $145,000 CAD / year
- Full-time
- Remote
Design, implement, and test data governance and compliance policies, including data classification, labeling, and DLP policies. Monitor and optimize these policies to align with regulatory…
Added 2 months ago
CR
Senior Associate/Cybersecurity Consultant Due Diligence Advisory (Forensic Services practice)
Charles River Associates
Toronto, ON
- $140,000 to $190,000 CAD / year
Added 3 months ago
Workplace Health and Safety Specialist, Early Career – (2027) – Canada
Amazon
Hamilton, ON · St. Thomas, ON · Ottawa, ON · Caledon, ON · Delta, BC · Richmond, BC · Calgary, AB
Eligible candidates must have work authorization without employer intervention to be considered · (You must have all degree requirements met before your first day.)
Added 4 months ago
A
Customer Success Associate
Accord
Toronto, Ontario
- Full-time
We're looking for a Customer Success Associate to own our start-up customer base and serve as the front line of customer experience at Accord. Owning a book of startups and inbound support…
Added 3 months ago
Senior IM Tech Analyst
Government of Alberta
Edmonton, AB
The Data & Content Management (DCM) division within the Ministry of Technology and Innovation (TI) is accountable for the Government of Alberta Data Strategy; enterprise-wide content…
Added 4 months ago
K
Program Management Associate, Intern
Klue
Vancouver, British Columbia
- $40,000 to $50,000 CAD / year
- Full-time
As a Program Management Associate, Intern, you'll operate at the intersection of win-loss research, B2B technology programs, and qualitative research recruitment operations. You'll leverage…
Added 4 months ago
BC
Business Development Associate
Bechtel Corporation
Toronto, Ontario
- Full-time
Salary Range: 107,300- 155,200 annually (salary range is based on market data; final salary offered is determined by education, experience, and qualifications of the applicant.)

Ecolab Inc.

Executive Assistant

Calgary, AB, T2C 5B1, Canada

Full-time

Apply on jobs.ecolab.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Sep 3, 2026

Original job description

Executive Assistant

WHAT YOU’LL DO:

The Executive Assistant provides dedicated, high-level support to executive leadership, serving as a trusted business partner who enables executive effectiveness through exceptional organization, sound judgement, proactive coordination, and disciplined execution. Reporting to the Senior Executive Assistant, this role works in close partnership with assigned executives to manage executive priorities, optimize executive time, coordinate strategic meetings, stakeholder engagements, executive travel, and cross-functional initiatives.

Acting as an extension of the executive, the Executive

Assistant anticipates business needs, identifies risks and gaps before they become issues, proactively removes barriers to execution, and translates leadership priorities into coordinated action across the organization. This role plays a critical role in maintaining operational flow, strengthening communication and accountability, and enabling executives to focus on the decisions that matter most.

Please note the role is fully onsite 5 days a week, with travel to different office locations when needed.

RESPONSIBILITIES:

Executive Partnership & Priority Management

Build trusted partnerships with assigned executives to understand priorities, working styles, and business objectives.
Protect and optimize executive time through proactive calendar management aligned to business priorities.
Anticipate needs, identify potential conflicts, and proactively remove barriers to execution.
Exercise sound judgement in managing competing priorities, shifting demands, and sensitive situations.
Serve as an extension of the executive while maintaining confidentiality, professionalism, and discretion.

Executive Operations & Execution

Coordinate leadership operating rhythms, recurring meetings, and strategic planning cadences.
Prepare agendas, presentations, briefing packages, decision-support materials, and meeting documentation.
Track action items, commitments, decisions, and deliverables, ensuring timely follow-through.
Maintain visibility across executive priorities and proactively escalate risks, dependencies, or scheduling conflicts.
Support cross-functional initiatives by coordinating stakeholders and driving progress toward key milestones and business priorities.

Stakeholder Coordination & Organizational Alignment

Serve as a central coordination point between executives, leadership teams, employees, customers, partners, and external stakeholders.
Build strong relationships across the organization to facilitate collaboration and effective communication.
Coordinate executive participation in customer meetings, leadership sessions, business reviews, and strategic initiatives.
Ensure stakeholders are aligned, prepared, and informed ahead of key meetings and business activities.

Executive Communications

Draft, edit, and format executive communications, presentations, leadership updates, and business correspondence.
Coordinate content collection and stakeholder input while maintaining consistency, quality, and executive voice.
Support communication initiatives led by executive leadership and the Senior Executive Assistant.
Ensure communication materials are accurate, timely, professional, and aligned with organizational priorities.

Travel, Meetings & Executive Readiness

Coordinate complex domestic and international travel, including itineraries, logistics, documentation, and contingency planning.
Manage executive meeting logistics from planning through execution.
Coordinate customer visits, leadership meetings, workshops, and executive events.
Ensure executives are fully prepared through comprehensive briefing materials, agendas, and logistical readiness.

Continuous Improvement & Administrative Excellence

Identify opportunities to improve administrative processes, executive workflows, and team effectiveness.
Recommend improvements that increase efficiency, consistency, and service delivery.
Support the evolution of Administrative Services through knowledge sharing, documentation, and process standardization.
Contribute to a collaborative, high-performing administrative team that delivers exceptional executive support.

WHO YOU ARE:

Basic Qualifications:

Postsecondary education or equivalent combination of education and experience.
Five or more years supporting senior leaders in an executive administration capacity.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Legally authorized to work in Canada without sponsorship.

Preferred Qualifications:

Post Secondary Education in Business Administration, Office Administration, Communications or other related Diploma or Degree
Experience managing internal comms, operations, and multi-team executive support
Deep understanding of organizational dynamics and business priorities
Manage working relationships in a manner that facilitates a positive corporate image, builds morale and supports co-operation
Advanced professional interpersonal skills for interacting effectively with all levels

Skills:

Exceptional writing and editing abilities for professional communications and executive messaging
Advanced organizational and prioritization skills in fast-paced, high-pressure environments
Strong project and event planning skills - from concept to execution
Discretion and professionalism in handling sensitive or confidential information
Ability to lead through influence and collaborate effectively across teams
Proactive mindset with a focus on solutions, service, and continuous improvement

WHY COOLIT?

We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that will maintain and strengthen our culture while aligning to our vision and values.

We are a company that is full of vibrant, innovative people who love what we do. Our comprehensive benefits package includes:

Vacation and flex days, and paid company-wide shutdown during the holiday season.
Comprehensive benefits including Dental, Drugs, Optical, Paramedical and Health Spending. These costs are covered by CoolIT and are enacted from your first day.
Dress for your day – in a casual yet professional environment.
Retention rewards like “The Big Coffee Break” that reward tenure with additional vacation time and a monetary bonus.
Company-funded RRSP contributions to support your long-term financial goals.

We thank every candidate in advance, however, only those selected for an interview will be contacted. Successful candidates for this position will be required to undergo background checks including criminal records check and education.

About CoolIT, An Ecolab Company

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT's rapid growth is capturing global attention.

As demand for generative AI, high performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Our Commitment to a Culture of Inclusion & Belonging
Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.

Apply on jobs.ecolab.com About employer

More about this job

Responsibilities

The Executive Assistant provides high-level support to executive leadership by managing priorities, coordinating strategic meetings, and facilitating cross-functional initiatives. This role acts as a trusted business partner to optimize executive time and ensure operational flow across the organization.

Requirements

Candidates must have at least five years of experience supporting senior leaders in an executive capacity and possess advanced proficiency in Microsoft 365. A postsecondary education or equivalent combination of education and experience is required.

Skills

Executive support
Calendar management
Project planning
Event planning
Stakeholder coordination
Communication
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Prioritization
Confidentiality
Problem solving
Strategic planning

Benefits

Vacation
Flex days
Paid company-wide holiday shutdown
Dental insurance
Drug coverage
Optical insurance
Paramedical services
Health spending account
Retention rewards
Company-funded RRSP contributions

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Direct Liquid Cooling
Data Centers
Supercomputers
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Administrative Excellence
Strategic Planning
Stakeholder Management
Operational Flow
Logistics
Corporate Communications
Project Management
Event Coordination
Confidentiality
Business Administration
Office Administration
High Performance Computing
Cloud Solutions
Generative AI
Executive Readiness

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Jobs in Canada