Office & administration jobs in Canada

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Added 7 hours ago
B
Private Wealth Administrative Assistant - Vaughan, Winter 2027 (Co-op/Internship) - 4 months
BMO
Vaughan, ON · VMC
- Full-time
Certificate in Office Administration is desirable.
Added 7 hours ago
EI
Executive Assistant
Ecolab Inc.
Calgary, AB
- Full-time
Diploma or degree in Business Administration, Office Administration, Communications, or a related field.
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EI
Office Coordinator
Ecolab Inc.
Calgary, AB
- Full-time
Coordinate office administration, including mail, courier, shipping and receiving, office equipment, printers, workplace documentation, directories, and company-wide administrative…
Added 7 hours ago
CS
Part Time Receptionist
Cogir Senior Living
Winnipeg, MB · The Wellington
- Part-time
Expertise in Microsoft Office ( Word, Excel, PowerPoint, E-Mail)
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T
Senior Treasury Asset and Liability Management Analyst
TD
Toronto, ON
- Full-time
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M
Operations Supervisor 12am-8:30am
McKesson
Edmonton, AB
- Full-time
Operations Supervisor - Night Shift
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Administrative Assistant Casual AgeCare Monashee Mews
AgeCare
Lumby, BC · AgeCare Monashee Mews
- Part-time
Act as backup to the Office Manager when necessary
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DC
Administrative Officer I
Douglas College
New Westminster, BC
- Full-time
Diploma level program in office or business administration from a recognized post-secondary institution (bachelor’s degree preferred). A diploma in a related field may be considered (i.e.…
Added 7 hours ago
LF
Executive Vice President, People, Legal & Corporate Secretary (Chief Legal Officer)
LGM Financial Services
Vancouver, BC
- $260,000 to $315,000 CAD / year
- Full-time
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AC
Executive Assistant / Assistante à la Direction
AIP Connect
Toronto, ON · Montreal, QC
- Full-time
Must have a dedicated, quiet home workspace conducive to handling highly confidential matters
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26 - 41 Sourcing & Procurement Manager
AMBICO Limited
Ottawa, ON
Experience using MS Office and project management tools.
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Medical Office Assistant
HealthCareersInSask.ca
Saskatoon, SK
One (1) year experience in an office environment
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Administrative Assistant to Director
HealthCareersInSask.ca
SK · SK, Canada
- Full-time
…objectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as…
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Managing Director and Head, Scotia iTRADE
Scotiabank
Toronto, ON
Added 7 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Churchill Falls, NL
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 7 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Holyrood, NL
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 7 hours ago
Patient Registration Clerk (bilingual) - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
One (1) year related experience in an office, clinical environment or in a patient registration department (e.g. secretary, receptionist, communications clerk, etc.).
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Senior Executive Assistant
Hays
Toronto, ON
- $95,000 to $105,000 CAD / year
- Full-time
Added 8 hours ago
R
Administrative Assistant
RBC
Calgary, AB
- Full-time
Added 8 hours ago
CS
Administrative Officer
Conroy Scott LLP
Sudbury, ON
- Full-time
Experience in office administration, firm administration, or operations (professional services or legal environment preferred)
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J
Change Management Consultant - Senior
Joblinxsapp
Toronto, ON
- Full-time
Added 8 hours ago
O
Office Clerk
OPENLANE
Richmond, BC
- Full-time
We are seeking an Office Clerk with experience in customer service and general office administration. You will work as part of our close-knit administrative team and will be responsible for…
Added 8 hours ago
Purchaser / Buyer
Tigercat | MacDonald Steel
Brant, ON
Dedicated Day Shift: 8:00am – 4:30pm, Monday – Friday
Added 8 hours ago
CF
Administrative Assistant
Canadian Forces Morale and Welfare Services (CFMWS)
Esquimalt, BC
- Part-time
High School diploma AND several years’ experience in administration or related field
Added 8 hours ago
GC
Information Management and Contract Specialist - Clerk's Department (Permanent Full-Time)
Grey County
Owen Sound, ON
- Full-time
This position has a hybrid work environment and will be expected to be in the office at least 50% of time, after successful completion of the probation period.

Ecolab Inc.

Executive Assistant

Calgary, AB, T2C 5B1, Canada

Full-time

Apply on jobs.ecolab.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Work location: Work arrangement: Hybrid (4 days in the office)
Posting language: English
Posted: Nov 9, 2026

Original job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

As an Executive Assistant, you will be a trusted partner to a primary executive, helping them manage priorities, protect their time, and move important decisions and commitments forward. You will build a close partnership with your executive through a dotted-line relationship while reporting directly to the People Experience Manager for performance, development, workload support, and participation in the Executive Assistant team’s shared operating practices.

This role combines dedicated executive support with a collaborative, one-team approach. Your primary executive will remain your first priority, and you will also provide coverage across the organization, support major meetings and events, and help strengthen consistent and dependable executive support practices. One executive partnership. One collaborative EA team.

What’s in it For You

Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
RRSP: 2% employer-sponsored contribution.
Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Dress for your day in a casual, professional environment.
Work in a hybrid environment.

What You Will Do

Provide proactive, high-quality support to your primary executive by managing priorities, commitments, calendars, and day-to-day activities.
Build a strong understanding of your executive’s working style, business objectives, key relationships, and priorities to anticipate needs and protect their time and focus.
Manage a complex executive calendar, resolve scheduling conflicts, coordinate domestic and international travel, and ensure the executive is prepared for important meetings and engagements.
Coordinate leadership meetings, business reviews, planning sessions, board meetings, executive offsites, Town Halls, customer visits, workshops, and other executive operating rhythms.
Prepare agendas, briefing materials, presentations, reports, executive communications, leadership updates, and professional business correspondence.
Document and track decisions, action items, commitments, and deliverables, following up with stakeholders to maintain accountability and progress.
Serve as a key point of contact between the executive and employees, customers, business partners, and other internal and external stakeholders.
Provide calendar, travel, meeting, event, and administrative coverage for other executives when Executive Assistant teammates are away or additional support is required.
Coordinate meeting and event logistics, including catering, meeting spaces, materials, technology, transportation, and workplace requirements, in partnership with Office Coordinators and other team members.
Identify opportunities to improve executive support, calendaring, travel, event coordination, administrative workflows, team documentation, and shared Executive Assistant practices.

Position Details

Reports directly to the People Experience Manager, who is responsible for performance, development, workload support, and the Executive Assistant team’s operating practices.
Maintains a dotted-line relationship with the primary executive for priorities, daily direction, and executive-specific support.
Prioritizes support for the primary executive while providing flexible coverage to other executives, the Executive Assistant team, and broader People Experience initiatives.
Includes strategic executive partnership and hands-on administrative, meeting, event, and workplace support.
Handles sensitive and confidential information requiring a high level of discretion, professionalism, and sound judgment.
Work arrangement: Hybrid (4 days in the office)

Minimum Qualifications

Five years of experience supporting senior leaders in an Executive Assistant or senior executive administration capacity.
Experience managing complex executive calendars, competing priorities, travel arrangements, meetings, and scheduling.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience preparing executive presentations, reports, briefing materials, meeting documentation, and professional business correspondence.
Demonstrated written and verbal communication skills, including experience communicating with executives, employees, customers, and external stakeholders.
Demonstrated organizational, prioritization, and time-management skills in a fast-paced and changing environment.
Experience handling confidential and sensitive information with discretion and sound judgment.
Demonstrated ability to anticipate needs, identify potential issues, solve problems, and act without detailed direction.
Experience working independently and collaboratively within a shared team support model.
Ability to adapt to shifting priorities, balance competing demands, and provide coverage outside regular individual responsibilities when business or team needs require it.
Legal authorization to work in Canada without company sponsorship.

Preferred Qualifications

Diploma or degree in Business Administration, Office Administration, Communications, or a related field.
Experience supporting multiple executives or providing backup coverage within a centralized Executive Assistant team.
Experience working in a matrixed environment with a direct manager and a dotted-line relationship to an executive or business leader.
Experience coordinating board meetings, executive offsites, Town Halls, customer visits, workshops, and large company events.
Experience supporting internal communications, executive operations, workplace experience, or cross-functional initiatives.
Understanding of organizational dynamics, executive-level priorities, and business operations.
Advanced project coordination, event planning, and stakeholder management experience.
Experience building trusted relationships and coordinating across diverse stakeholder groups.
Experience contributing to process improvements, shared administrative standards, team documentation, and operational excellence initiatives.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role.

Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Our Commitment to a Culture of Inclusion & Belonging
Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.

Apply on jobs.ecolab.com About employer

More about this job

Responsibilities

Provide proactive, high-quality support to a primary executive by managing priorities, calendars, and complex scheduling needs. Coordinate various leadership meetings, events, and administrative workflows while maintaining clear communication across internal and external stakeholders.

Requirements

Requires at least five years of experience in an executive assistant or senior administrative capacity supporting senior leaders. Candidates must demonstrate advanced proficiency in Microsoft 365 and possess strong organizational, communication, and problem-solving skills.

Skills

Executive support
Calendar management
Travel coordination
Meeting coordination
Microsoft 365
Communication skills
Organizational skills
Time management
Problem solving
Stakeholder management
Project coordination
Event planning
Confidentiality
Professional correspondence
Reporting
Decision tracking

Benefits

Dental coverage
Prescription drug coverage
Vision coverage
Paramedical coverage
Health spending account
RRSP contribution
Paid vacation
Flex days
Paid company-wide holiday shutdown
Professional development allowance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Direct Liquid Cooling
Data Centers
Supercomputers
High-performance computing
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Administrative support
Calendar management
Travel arrangements
Event planning
Stakeholder management
Project coordination
Business operations
Internal communications
Process improvement
Hybrid work
Professional development
RRSP
Health spending account
Confidentiality
Leadership support
Operational excellence
Matrixed environment
Executive operations
Workplace experience

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Office & administration jobs in Canada

Private Wealth Administrative Assistant - Vaughan, Winter 2027 (Co-op/Internship) - 4 months