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Added 13 mins ago
W
(CAN) Asset Protection Associate
Walmart
Lethbridge, AB
- Full-time
…investigations, escalates information to the Market Loss Prevention Manager in accordance with Company guidelines. Conducts or supports investigations related to internal theft, external…
Added 13 mins ago
W
(CAN) Gérant de rayon leader, marchandise générale
Walmart
Baie-Comeau, QC
- Full-time
…partnership with the General Merchandise and Fashion Assistant Manager and ensure a high level of customer service and while ensuring task…
Added 13 mins ago
W
(CAN) Caissier
Walmart
Quebec, QC
- Part-time
7. Refers appropriate service and transactional items to a Customer Service Manager as required.
Added 13 mins ago
TT
Customer Success Manager
trane technologies
Montreal, QC
- Full-time
We are seeking a proactive, highly collaborative, and business-savvy Customer Success Manager (CSM) to join our team in Montreal, QC. Reporting directly to the Customer Success Leader, you…
Added 13 mins ago
P
Associate Creative Strategist
Phoenix
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
Comfortability reading performance data, such as ad-level results in Meta Ads Manager, and communicating what to make next.
Added 13 mins ago
EI
Executive Assistant
Ecolab Inc.
Calgary, AB
- Full-time
…relationship while reporting directly to the People Experience Manager for performance, development, workload support, and participation in the Executive Assistant team’s shared operating…
Added 13 mins ago
EI
Office Coordinator
Ecolab Inc.
Calgary, AB
- Full-time
Reporting to the People Experience Manager, you will coordinate workplace operations and employee experience initiatives to ensure the office remains professional, welcoming, organized, and…
Added 13 mins ago
C
Client Sales Support (English Services) (Telework/Hybrid)
CBC/Radio-Canada
Toronto, ON
- Full-time
As the Client Sales Support you will build proposals and help the Integrated Account Lead (IAL) negotiate and close sales opportunities with existing and potential clients to help build…
Added 13 mins ago
A
Therapeutic Specialist, Gastroenterology - GTA North
AbbVie
Vaughan, ON · Richmond Hill, Ontario
- $93,000 to $143,000 CAD / year
- Full-time
…expertise. Share this market intelligence information with district manager and respective team members, to achieve alignment, to anticipate environmental change and to optimize brand…
Added 28 mins ago
TT
Production Operators - Night Shift (3rd Shift)
TTM Technologies
Toronto, ON
- Full-time
Follow all safety training and procedures as directed by the Environmental, Health, and Safety (EHS) Manager, including Personal Protective Equipment (PPE), chemical handling (certain…
Added 28 mins ago
SM
Senior Associate, Alternative Assets - SLC Management
SLC Management
Toronto, ON · Waterloo, ON · Sun Life Waterloo King
- Full-time
…the team supports. This includes income trending analysis and account reconciliations along with analysis required to support any…
Added 28 mins ago
SL
Senior Associate, Alternative Assets - SLC Management
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Waterloo King
- Full-time
…the team supports. This includes income trending analysis and account reconciliations along with analysis required to support any…
Added 28 mins ago
MU
Senior Development Officer
McGill University
ON
- Full-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 28 mins ago
MU
Scholarships Associate
McGill University
Brown Student Serv.
- Full-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 28 mins ago
CW
Content Design Manager
Common Wealth Retirement
Toronto, ON
- Full-time
We’re looking for a Content Design Manager to lead creative content development and visual storytelling. You’ll help bring our brand to life across digital and print channels - producing…
Added 28 mins ago
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Branch Ops Manager
BMO
London, ON · LON
- Full-time
Provides administrative/operational support including financial and transactional processing and reporting, account processing and documentation, compliance processing, and other related…
Added 28 mins ago
B
Branch Operations Manager
BMO
Saint John, NB · Fredericton, NB · CHIP
- Full-time
Provides administrative/operational support including financial and transactional processing and reporting, account processing and documentation, compliance processing, and other related…
Added 28 mins ago
A
Sales Coordinator, Plumbing***Coordonnatrice, ventes - plomberie
Aliaxis
CA - Veterans - Office
- Full-time
…directly responsible for sales and order management, current account maintenance and strengthening relationships for Canplas plumbing & Endura separation technology divisions with our…
Added 28 mins ago
CI
Sales Coordinator, Plumbing***Coordonnatrice, ventes - plomberie
Canplas Industries Ltd
CA - Veterans - Office
- Full-time
…directly responsible for sales and order management, current account maintenance and strengthening relationships for Canplas plumbing & Endura separation technology divisions with our…
Added 28 mins ago
TH
Associé(e) ventes aux entrepreneurs (temps partiel)
The Home Depot Canada
Montreal, QC
- Part-time
Pro Account Sales Associates (PASAs) are primarily responsible for building relationships and selling products to industrial, commercial and other professional customers. Key…
Added 28 mins ago
TH
Spécialiste des ventes - Électroménagers (Temps partiel)
The Home Depot Canada
Saint-Bruno-de-Montarville, QC · St-Bruno-de-Montarville, QC
- Part-time
Pro Account Sales Associates (PASAs) are primarily responsible for building relationships and selling products to industrial, commercial and other professional customers. Key…
Added 28 mins ago
TH
PRO Account Sales Associate: Part Time - PRINCE GEORGE
The Home Depot Canada
Prince George, BC
- Part-time
Pro Account Sales Associates (PASAs) are primarily responsible for building relationships and selling products to industrial, commercial and other professional customers. Key…
Added 28 mins ago
TH
Associé(e) aux ventes, Service aux entrepreneurs (temps plein)
The Home Depot Canada
Laval, QC
- Full-time
Pro Account Sales Associates (PASAs) are primarily responsible for building relationships and selling products to industrial, commercial and other professional customers. Key…
Added 28 mins ago
AI
AWS Infrastructure Engineer
Apptoza Inc.
Toronto, ON
- Contract
Expertise in AWS Organizations, Control Tower, multi-account architecture, and SCPs.
Added 28 mins ago
S
Cloud Engineer, Healthcare IT PACS
Sectra
Vancouver, BC
- Full-time
…PACS. The position will report to the regional cloud operations…

Ecolab Inc.

Executive Assistant

Calgary, AB, T2C 5B1, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 9, 2026

Original job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

As an Executive Assistant, you will be a trusted partner to a primary executive, helping them manage priorities, protect their time, and move important decisions and commitments forward. You will build a close partnership with your executive through a dotted-line relationship while reporting directly to the People Experience Manager for performance, development, workload support, and participation in the Executive Assistant team’s shared operating practices.

This role combines dedicated executive support with a collaborative, one-team approach. Your primary executive will remain your first priority, and you will also provide coverage across the organization, support major meetings and events, and help strengthen consistent and dependable executive support practices. One executive partnership. One collaborative EA team.

What’s in it For You

Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
RRSP: 2% employer-sponsored contribution.
Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Dress for your day in a casual, professional environment.
Work in a hybrid environment.

What You Will Do

Provide proactive, high-quality support to your primary executive by managing priorities, commitments, calendars, and day-to-day activities.
Build a strong understanding of your executive’s working style, business objectives, key relationships, and priorities to anticipate needs and protect their time and focus.
Manage a complex executive calendar, resolve scheduling conflicts, coordinate domestic and international travel, and ensure the executive is prepared for important meetings and engagements.
Coordinate leadership meetings, business reviews, planning sessions, board meetings, executive offsites, Town Halls, customer visits, workshops, and other executive operating rhythms.
Prepare agendas, briefing materials, presentations, reports, executive communications, leadership updates, and professional business correspondence.
Document and track decisions, action items, commitments, and deliverables, following up with stakeholders to maintain accountability and progress.
Serve as a key point of contact between the executive and employees, customers, business partners, and other internal and external stakeholders.
Provide calendar, travel, meeting, event, and administrative coverage for other executives when Executive Assistant teammates are away or additional support is required.
Coordinate meeting and event logistics, including catering, meeting spaces, materials, technology, transportation, and workplace requirements, in partnership with Office Coordinators and other team members.
Identify opportunities to improve executive support, calendaring, travel, event coordination, administrative workflows, team documentation, and shared Executive Assistant practices.

Position Details

Reports directly to the People Experience Manager, who is responsible for performance, development, workload support, and the Executive Assistant team’s operating practices.
Maintains a dotted-line relationship with the primary executive for priorities, daily direction, and executive-specific support.
Prioritizes support for the primary executive while providing flexible coverage to other executives, the Executive Assistant team, and broader People Experience initiatives.
Includes strategic executive partnership and hands-on administrative, meeting, event, and workplace support.
Handles sensitive and confidential information requiring a high level of discretion, professionalism, and sound judgment.
Work arrangement: Hybrid (4 days in the office)

Minimum Qualifications

Five years of experience supporting senior leaders in an Executive Assistant or senior executive administration capacity.
Experience managing complex executive calendars, competing priorities, travel arrangements, meetings, and scheduling.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience preparing executive presentations, reports, briefing materials, meeting documentation, and professional business correspondence.
Demonstrated written and verbal communication skills, including experience communicating with executives, employees, customers, and external stakeholders.
Demonstrated organizational, prioritization, and time-management skills in a fast-paced and changing environment.
Experience handling confidential and sensitive information with discretion and sound judgment.
Demonstrated ability to anticipate needs, identify potential issues, solve problems, and act without detailed direction.
Experience working independently and collaboratively within a shared team support model.
Ability to adapt to shifting priorities, balance competing demands, and provide coverage outside regular individual responsibilities when business or team needs require it.
Legal authorization to work in Canada without company sponsorship.

Preferred Qualifications

Diploma or degree in Business Administration, Office Administration, Communications, or a related field.
Experience supporting multiple executives or providing backup coverage within a centralized Executive Assistant team.
Experience working in a matrixed environment with a direct manager and a dotted-line relationship to an executive or business leader.
Experience coordinating board meetings, executive offsites, Town Halls, customer visits, workshops, and large company events.
Experience supporting internal communications, executive operations, workplace experience, or cross-functional initiatives.
Understanding of organizational dynamics, executive-level priorities, and business operations.
Advanced project coordination, event planning, and stakeholder management experience.
Experience building trusted relationships and coordinating across diverse stakeholder groups.
Experience contributing to process improvements, shared administrative standards, team documentation, and operational excellence initiatives.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role.

Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Our Commitment to a Culture of Inclusion & Belonging
Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.

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More about this job

Responsibilities

Provide proactive, high-quality support to a primary executive by managing priorities, calendars, and complex scheduling needs. Coordinate various leadership meetings, events, and administrative workflows while maintaining clear communication across internal and external stakeholders.

Requirements

Requires at least five years of experience in an executive assistant or senior administrative capacity supporting senior leaders. Candidates must demonstrate advanced proficiency in Microsoft 365 and possess strong organizational, communication, and problem-solving skills.

Skills

Executive support
Calendar management
Travel coordination
Meeting coordination
Microsoft 365
Communication skills
Organizational skills
Time management
Problem solving
Stakeholder management
Project coordination
Event planning
Confidentiality
Professional correspondence
Reporting
Decision tracking

Benefits

Dental coverage
Prescription drug coverage
Vision coverage
Paramedical coverage
Health spending account
RRSP contribution
Paid vacation
Flex days
Paid company-wide holiday shutdown
Professional development allowance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Direct Liquid Cooling
Data Centers
Supercomputers
High-performance computing
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Administrative support
Calendar management
Travel arrangements
Event planning
Stakeholder management
Project coordination
Business operations
Internal communications
Process improvement
Hybrid work
Professional development
RRSP
Health spending account
Confidentiality
Leadership support
Operational excellence
Matrixed environment
Executive operations
Workplace experience

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