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Client Service Assistant, BMO Nesbitt Burns (12-month contract)
BMO
Calgary, AB · GLENMO
- Full-time
…customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your…
Added 2 mins ago
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Investment Associate
BMO
Calgary, AB · CALG
- Full-time
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Client Service Assistant
BMO
Red Deer, AB · RDR
- Full-time
…customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your…
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Associate Representative - Customer Service
EECOL
Thompson, MB
- Full-time
When you join EECOL, you become part of a global leader in business-to-business distribution, logistics services and supply chain management solutions. We take pride in having an inclusive…
Added 2 mins ago
Specialist, Cash Management Client Services, GTB - Montreal
Scotiabank
Montreal, QC
…management, electronic banking services and credit facilities within Global Wholesale Operations. The incumbent is expected to act in the capacity of a Relationship Manager, within Global…
Added 3 mins ago
BS
People Services Generalist
Blackline Safety
Remote, Canada
- Remote
Reporting to the Manager, People Services, the People Services Generalist supports the day-to-day operations of the People Services department. This role is responsible for delivering a…
Added 3 mins ago
FG
Operations Coordinator - Client Service Administration and Process Support
Fitch Group
Toronto, ON
- $45,000 to $55,000 CAD / year
Working at Fitch Learning provides the opportunity to be part of a global leader in financial education, committed to delivering cutting-edge training solutions. You'll collaborate with a…
Added 3 mins ago
Manager Corporate Communications | Great West
The Canada Life Assurance Company
Winnipeg, MB · Toronto, ON
Reporting to the Vice President, Corporate Communications, the Manager, Corporate Communications supports the delivery of Great West’s global external communications agenda that strengthens…
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Chef De Projet / Project Manager
Actalent
Montreal, QC
- $30 to $60 CAD / hour
- Contract
We are seeking an experienced project manager to coordinate and manage production infrastructure projects, industrial equipment acquisition, and installation within a manufacturing…
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A
Chef De Projet / Project Manager
Actalent
Montreal, QC
- $30 to $60 CAD / hour
- Contract
We are seeking an experienced project manager to coordinate and manage production infrastructure projects, industrial equipment acquisition, and installation within a manufacturing…
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Assistant Manager, Yardi Implementation, Finance Operations Advisory
Deloitte
Toronto, ON
- Full-time
Enjoy flexible, proactive, and practical benefits that foster a culture of well-being and connectedness.
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CP
Team Lead, Hog Barn - Farrowing
Canada Packers Inc.
Killarney, MB
- Full-time
Canada Packers is building the global standard for sustainable pork. Raised with care. Crafted with purpose. Trusted around the world.
Added 3 mins ago
CP
Team Lead, Hog Barn - Breeding/Farrowing
Canada Packers Inc.
Zhoda, MB
- Full-time
Canada Packers is building the global standard for sustainable pork. Raised with care. Crafted with purpose. Trusted around the world.
Added 3 mins ago
CP
Animal Care Technician (Swine Technician)
Canada Packers Inc.
St. Andrews, MB · Saint Andrews, MB
- Full-time
Canada Packers is building the global standard for sustainable pork. Raised with care. Crafted with purpose. Trusted around the world.
Added 3 mins ago
CP
Animal Care Technician (Swine Technician)
Canada Packers Inc.
Sperling, MB
- Full-time
Canada Packers is building the global standard for sustainable pork. Raised with care. Crafted with purpose. Trusted around the world.
Added 3 mins ago
CP
Animal Care Technician (Swine Technician)
Canada Packers Inc.
Plum Coulee, MB
- Full-time
Canada Packers is building the global standard for sustainable pork. Raised with care. Crafted with purpose. Trusted around the world.
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Senior Engineering Manager
Ausenco
Burnaby, BC
- Full-time
Ausenco is seeking a qualified and highly motivated Senior Engineering Manager experienced in mining projects and/or studies for our Western Canada region.
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CP
Animal Care Technician (Swine Technician)
Canada Packers Inc.
MB · Darlingford, MB
- Full-time
Canada Packers is building the global standard for sustainable pork. Raised with care. Crafted with purpose. Trusted around the world.
Added 3 mins ago
A
Hardware Engineer
Actalent
Calgary, AB
- $90,000 to $100,000 CAD / year
- Full-time
The position is Calgary-based, working on-site with a small team consisting of two team members and a manager, plus one off-site team member who is retiring. The standard expectation is…
Added 3 mins ago
TU
Manager, Human Resources
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The Manager, Human Resources is responsible for leading and overseeing the human resource activities and strategic goals for one of the university’s largest academic units, the Department…
Added 3 mins ago
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Business Development Manager
GrowCap Inc
Toronto, ON
- Full-time
equity, providing an easy and low-cost solution for the $170B global mobile games market.
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A
Engineering Manager
Ausenco
Burnaby, BC
- Full-time
Ausenco is seeking a qualified and highly motivated Engineering Manager experienced in mining projects and/or studies for our Western Canada region.
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Operations Manager, Growth Platforms
Deloitte
Calgary, AB
- Full-time
Enjoy flexible, proactive, and practical benefits that foster a culture of well-being and connectedness.
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Executive Assistant (with Office Operations)
Robert Half
Calgary, AB
- Full-time
We are seeking a highly experienced and discreet Executive Assistant (5+ years) to support a senior executive at a global professional services firm. This role is primarily executive…
Added 3 mins ago
CG
Chef Manager
Compass Group Canada
Saint-Hyacinthe, QC · St-Hyacinthe, QC
- Full-time
Think you have what it takes to be our Chef Manager? Here’s how we’ll know you’ll be successful in the role.

Ecolab Inc.

Executive Assistant

Calgary, AB, T2C 5B1, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 9, 2026

Original job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

As an Executive Assistant, you will be a trusted partner to a primary executive, helping them manage priorities, protect their time, and move important decisions and commitments forward. You will build a close partnership with your executive through a dotted-line relationship while reporting directly to the People Experience Manager for performance, development, workload support, and participation in the Executive Assistant team’s shared operating practices.

This role combines dedicated executive support with a collaborative, one-team approach. Your primary executive will remain your first priority, and you will also provide coverage across the organization, support major meetings and events, and help strengthen consistent and dependable executive support practices. One executive partnership. One collaborative EA team.

What’s in it For You

Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
RRSP: 2% employer-sponsored contribution.
Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Dress for your day in a casual, professional environment.
Work in a hybrid environment.

What You Will Do

Provide proactive, high-quality support to your primary executive by managing priorities, commitments, calendars, and day-to-day activities.
Build a strong understanding of your executive’s working style, business objectives, key relationships, and priorities to anticipate needs and protect their time and focus.
Manage a complex executive calendar, resolve scheduling conflicts, coordinate domestic and international travel, and ensure the executive is prepared for important meetings and engagements.
Coordinate leadership meetings, business reviews, planning sessions, board meetings, executive offsites, Town Halls, customer visits, workshops, and other executive operating rhythms.
Prepare agendas, briefing materials, presentations, reports, executive communications, leadership updates, and professional business correspondence.
Document and track decisions, action items, commitments, and deliverables, following up with stakeholders to maintain accountability and progress.
Serve as a key point of contact between the executive and employees, customers, business partners, and other internal and external stakeholders.
Provide calendar, travel, meeting, event, and administrative coverage for other executives when Executive Assistant teammates are away or additional support is required.
Coordinate meeting and event logistics, including catering, meeting spaces, materials, technology, transportation, and workplace requirements, in partnership with Office Coordinators and other team members.
Identify opportunities to improve executive support, calendaring, travel, event coordination, administrative workflows, team documentation, and shared Executive Assistant practices.

Position Details

Reports directly to the People Experience Manager, who is responsible for performance, development, workload support, and the Executive Assistant team’s operating practices.
Maintains a dotted-line relationship with the primary executive for priorities, daily direction, and executive-specific support.
Prioritizes support for the primary executive while providing flexible coverage to other executives, the Executive Assistant team, and broader People Experience initiatives.
Includes strategic executive partnership and hands-on administrative, meeting, event, and workplace support.
Handles sensitive and confidential information requiring a high level of discretion, professionalism, and sound judgment.
Work arrangement: Hybrid (4 days in the office)

Minimum Qualifications

Five years of experience supporting senior leaders in an Executive Assistant or senior executive administration capacity.
Experience managing complex executive calendars, competing priorities, travel arrangements, meetings, and scheduling.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience preparing executive presentations, reports, briefing materials, meeting documentation, and professional business correspondence.
Demonstrated written and verbal communication skills, including experience communicating with executives, employees, customers, and external stakeholders.
Demonstrated organizational, prioritization, and time-management skills in a fast-paced and changing environment.
Experience handling confidential and sensitive information with discretion and sound judgment.
Demonstrated ability to anticipate needs, identify potential issues, solve problems, and act without detailed direction.
Experience working independently and collaboratively within a shared team support model.
Ability to adapt to shifting priorities, balance competing demands, and provide coverage outside regular individual responsibilities when business or team needs require it.
Legal authorization to work in Canada without company sponsorship.

Preferred Qualifications

Diploma or degree in Business Administration, Office Administration, Communications, or a related field.
Experience supporting multiple executives or providing backup coverage within a centralized Executive Assistant team.
Experience working in a matrixed environment with a direct manager and a dotted-line relationship to an executive or business leader.
Experience coordinating board meetings, executive offsites, Town Halls, customer visits, workshops, and large company events.
Experience supporting internal communications, executive operations, workplace experience, or cross-functional initiatives.
Understanding of organizational dynamics, executive-level priorities, and business operations.
Advanced project coordination, event planning, and stakeholder management experience.
Experience building trusted relationships and coordinating across diverse stakeholder groups.
Experience contributing to process improvements, shared administrative standards, team documentation, and operational excellence initiatives.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role.

Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Our Commitment to a Culture of Inclusion & Belonging
Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.

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More about this job

Responsibilities

Provide proactive, high-quality support to a primary executive by managing priorities, calendars, and complex scheduling needs. Coordinate various leadership meetings, events, and administrative workflows while maintaining clear communication across internal and external stakeholders.

Requirements

Requires at least five years of experience in an executive assistant or senior administrative capacity supporting senior leaders. Candidates must demonstrate advanced proficiency in Microsoft 365 and possess strong organizational, communication, and problem-solving skills.

Skills

Executive support
Calendar management
Travel coordination
Meeting coordination
Microsoft 365
Communication skills
Organizational skills
Time management
Problem solving
Stakeholder management
Project coordination
Event planning
Confidentiality
Professional correspondence
Reporting
Decision tracking

Benefits

Dental coverage
Prescription drug coverage
Vision coverage
Paramedical coverage
Health spending account
RRSP contribution
Paid vacation
Flex days
Paid company-wide holiday shutdown
Professional development allowance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Direct Liquid Cooling
Data Centers
Supercomputers
High-performance computing
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Administrative support
Calendar management
Travel arrangements
Event planning
Stakeholder management
Project coordination
Business operations
Internal communications
Process improvement
Hybrid work
Professional development
RRSP
Health spending account
Confidentiality
Leadership support
Operational excellence
Matrixed environment
Executive operations
Workplace experience

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