Jobs in Canada

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Added 22 mins ago
C
Gestionnaire principal(e) régional(e) des installations / Regional Facilities Sr Manager
CBRE
Montreal, QC
- Full-time
As a CBRE Regional Facilities Senior Manager, you will manage a team responsible for providing overseeing building operations and maintenance for a facility, campus, or portfolio of medium…
Added 52 mins ago
EM
Project Manager
EKU Master of Public Administration Program
Richmond, BC
- Full-time
Must have strong written and verbal communication skills
Added 1 hour ago
OC
Territory Manager, Dermatology, Ontario GTA West Region | Gestionnaire de territoire, Dermatologie, Région Ontario- GTA Ouest
Organon Canada
Kirkland, QC
- Full-time
Reporting to the National Sales Manager - Dermatology, the Territory Manager is responsible for achieving the sales and business objectives relative to our dermatology product, within…
Added 2 hours ago
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Business Development & Proposal Manager
GFT
Toronto, ON
- Full-time
Must have the requisite experience in Toronto AEC markets
Added 3 hours ago
US
COORDINATOR, OPERATIONS (ONE-YEAR TERM)
U SPORTS
Richmond Hill, ON
- Contract
LOCATION: Requirement to work in-person 4 days per week (Richmond Hill office) and · potential to work remotely 1 day per week within Canada
Added 5 hours ago
CC
Senior Manager New Business Development, Corporate Partnerships
Canadian Cancer Society
Toronto, ON
- Full-time
Job Title: Senior Manager New Business Development, Corporate Partnerships
Added 6 hours ago
Manager, Business Enablement
British Columbia Lottery Corporation
BC · Hybrid - Kamloops or Vancouver, BC
The Manager, Business Enablement provides leadership and oversight to the Business Enablement function, ensuring the team operates as an integrated and strategic partner to the business.…
Added 6 hours ago
VB
Manager, Business Finance - IT Planning & Business Partnership
Vale Base Metals
Toronto, ON
- Full-time
We are currently seeking a Manager, Business Finance, to join our IT Planning & Business Partnership team in Toronto, ON/St. John's NL.
Added 6 hours ago
DC
SAFE Clinical Counsellor, Spanish Speaking
DIVERSEcity Community Resources Society
Surrey, BC
- Part-time
In collaboration with manager, responds to critical incidents with appropriate reporting, safety planning, and crisis intervention to address safety concerns;
Added 7 hours ago
GE
Operations Supervisor
GFL Environmental Inc.
Dartmouth, NS
- Full-time
…Operations Supervisor will be reporting directly to the Operations Manager, the Operations Supervisor is responsible for creating a zero harm environment, and maintaining efficient…
Added 7 hours ago
EI
Executive Assistant
Ecolab Inc.
Calgary, AB
- Full-time
…relationship while reporting directly to the People Experience Manager for performance, development, workload support, and participation in the Executive Assistant team’s shared operating…
Added 7 hours ago
EI
Office Coordinator
Ecolab Inc.
Calgary, AB
- Full-time
Reporting to the People Experience Manager, you will coordinate workplace operations and employee experience initiatives to ensure the office remains professional, welcoming, organized, and…
Added 7 hours ago
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7818 - Seasonal Help
Lids
Vaughan, ON
- $18.1 CAD / hour
- Temporary
…for this position. Current or future employment-based visa sponsorship is not available for this…
Added 8 hours ago
G
Business Development & Proposal Manager
GFT.
Toronto, ON
- Full-time
Must have the requisite experience in Toronto AEC markets
Added 8 hours ago
GE
Driver-Class 1 or 3 License
GFL Environmental Inc.
Sussex, NB · Goffs, NS
- Full-time
Grow your career! Future Career Path Opportunities may include: Field Supervisor. Operations Manager and more with Team Green!
Added 8 hours ago
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Accounting and Transaction Advisory Senior Associate (Bilingual FR/EN)
PwC
Montreal, QC
- Full-time
Research technical accounting matters as required by the manager
Added 8 hours ago
H
Manager, Business Finance, to join our IT Planning & Business Partnership
Hays
Toronto, ON
- Full-time
We are currently seeking a Manager, Business Finance, to join our IT Planning & Business Partnership team in Toronto, ON/St. John's NL.
Added 8 hours ago
SG
Communication & Events Coordinator
Segal GCSE LLP
Toronto, ON
- $50,000 to $60,000 CAD / year
Location: Toronto, hybrid - 3 days in office
Added 8 hours ago
SG
National Account Performance & Compliance Manager
Schindler Group
Toronto, ON
- Full-time
The National Accounts Operations & Performance Manager is responsible for supporting the execution, performance, and ongoing success of National and Key Account programs. This role works…
Added 9 hours ago
NM
Flex Warehouse Person
Nissan Motor Corporation
Kirkland, QC
- Full-time
Job Schedule: Full-time, Hybrid (4 days in office)
Added 9 hours ago
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Gérant(e) de Centre de déménagement U-Haul
U-Haul
Montreal, QC
- Full-time
This position is not eligible for employer sponsorship. Applicants must be legally authorized to work and must not require employer sponsorship.
Added 9 hours ago
U
U-Haul Moving Center General Manager
U-Haul
AB · Edmonton, Alberta
- Full-time
This position is not eligible for employer sponsorship. Applicants must be legally authorized to work and must not require employer sponsorship.
Added 9 hours ago
CL
Fundraising Manager
Cause Leadership Inc.
ON · Ontario, Canada
- $91,000 to $104,000 CAD / year
- Full-time
Our client, Karis Disability Services, is looking for a Fundraising Manager to join their team.
Added 10 hours ago
H
Bid and Proposals Manager
Hays
Vaughan, ON
- Full-time
To succeed as the Bid and Proposals Manager. A bachelor’s degree in engineering, construction management, Business, Communications, marketing, or a related discipline; Professional Engineer…
Added 10 hours ago
Assistant Manager, Global Sponsorships - Arts & Culture
Scotiabank
Toronto, ON
Contributes to the overall success of the Global Sponsorship Marketing team by supporting the execution of sponsorship initiatives across arts, culture, sports, and entertainment properties…

Ecolab Inc.

Executive Assistant

Calgary, AB, T2C 5B1, Canada

Full-time

Apply on jobs.ecolab.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Work location: Work arrangement: Hybrid (4 days in the office)
Posting language: English
Posted: Nov 9, 2026

Original job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

As an Executive Assistant, you will be a trusted partner to a primary executive, helping them manage priorities, protect their time, and move important decisions and commitments forward. You will build a close partnership with your executive through a dotted-line relationship while reporting directly to the People Experience Manager for performance, development, workload support, and participation in the Executive Assistant team’s shared operating practices.

This role combines dedicated executive support with a collaborative, one-team approach. Your primary executive will remain your first priority, and you will also provide coverage across the organization, support major meetings and events, and help strengthen consistent and dependable executive support practices. One executive partnership. One collaborative EA team.

What’s in it For You

Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
RRSP: 2% employer-sponsored contribution.
Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Dress for your day in a casual, professional environment.
Work in a hybrid environment.

What You Will Do

Provide proactive, high-quality support to your primary executive by managing priorities, commitments, calendars, and day-to-day activities.
Build a strong understanding of your executive’s working style, business objectives, key relationships, and priorities to anticipate needs and protect their time and focus.
Manage a complex executive calendar, resolve scheduling conflicts, coordinate domestic and international travel, and ensure the executive is prepared for important meetings and engagements.
Coordinate leadership meetings, business reviews, planning sessions, board meetings, executive offsites, Town Halls, customer visits, workshops, and other executive operating rhythms.
Prepare agendas, briefing materials, presentations, reports, executive communications, leadership updates, and professional business correspondence.
Document and track decisions, action items, commitments, and deliverables, following up with stakeholders to maintain accountability and progress.
Serve as a key point of contact between the executive and employees, customers, business partners, and other internal and external stakeholders.
Provide calendar, travel, meeting, event, and administrative coverage for other executives when Executive Assistant teammates are away or additional support is required.
Coordinate meeting and event logistics, including catering, meeting spaces, materials, technology, transportation, and workplace requirements, in partnership with Office Coordinators and other team members.
Identify opportunities to improve executive support, calendaring, travel, event coordination, administrative workflows, team documentation, and shared Executive Assistant practices.

Position Details

Reports directly to the People Experience Manager, who is responsible for performance, development, workload support, and the Executive Assistant team’s operating practices.
Maintains a dotted-line relationship with the primary executive for priorities, daily direction, and executive-specific support.
Prioritizes support for the primary executive while providing flexible coverage to other executives, the Executive Assistant team, and broader People Experience initiatives.
Includes strategic executive partnership and hands-on administrative, meeting, event, and workplace support.
Handles sensitive and confidential information requiring a high level of discretion, professionalism, and sound judgment.
Work arrangement: Hybrid (4 days in the office)

Minimum Qualifications

Five years of experience supporting senior leaders in an Executive Assistant or senior executive administration capacity.
Experience managing complex executive calendars, competing priorities, travel arrangements, meetings, and scheduling.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience preparing executive presentations, reports, briefing materials, meeting documentation, and professional business correspondence.
Demonstrated written and verbal communication skills, including experience communicating with executives, employees, customers, and external stakeholders.
Demonstrated organizational, prioritization, and time-management skills in a fast-paced and changing environment.
Experience handling confidential and sensitive information with discretion and sound judgment.
Demonstrated ability to anticipate needs, identify potential issues, solve problems, and act without detailed direction.
Experience working independently and collaboratively within a shared team support model.
Ability to adapt to shifting priorities, balance competing demands, and provide coverage outside regular individual responsibilities when business or team needs require it.
Legal authorization to work in Canada without company sponsorship.

Preferred Qualifications

Diploma or degree in Business Administration, Office Administration, Communications, or a related field.
Experience supporting multiple executives or providing backup coverage within a centralized Executive Assistant team.
Experience working in a matrixed environment with a direct manager and a dotted-line relationship to an executive or business leader.
Experience coordinating board meetings, executive offsites, Town Halls, customer visits, workshops, and large company events.
Experience supporting internal communications, executive operations, workplace experience, or cross-functional initiatives.
Understanding of organizational dynamics, executive-level priorities, and business operations.
Advanced project coordination, event planning, and stakeholder management experience.
Experience building trusted relationships and coordinating across diverse stakeholder groups.
Experience contributing to process improvements, shared administrative standards, team documentation, and operational excellence initiatives.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role.

Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Our Commitment to a Culture of Inclusion & Belonging
Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.

Apply on jobs.ecolab.com About employer

More about this job

Responsibilities

Provide proactive, high-quality support to a primary executive by managing priorities, calendars, and complex scheduling needs. Coordinate various leadership meetings, events, and administrative workflows while maintaining clear communication across internal and external stakeholders.

Requirements

Requires at least five years of experience in an executive assistant or senior administrative capacity supporting senior leaders. Candidates must demonstrate advanced proficiency in Microsoft 365 and possess strong organizational, communication, and problem-solving skills.

Skills

Executive support
Calendar management
Travel coordination
Meeting coordination
Microsoft 365
Communication skills
Organizational skills
Time management
Problem solving
Stakeholder management
Project coordination
Event planning
Confidentiality
Professional correspondence
Reporting
Decision tracking

Benefits

Dental coverage
Prescription drug coverage
Vision coverage
Paramedical coverage
Health spending account
RRSP contribution
Paid vacation
Flex days
Paid company-wide holiday shutdown
Professional development allowance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Direct Liquid Cooling
Data Centers
Supercomputers
High-performance computing
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Administrative support
Calendar management
Travel arrangements
Event planning
Stakeholder management
Project coordination
Business operations
Internal communications
Process improvement
Hybrid work
Professional development
RRSP
Health spending account
Confidentiality
Leadership support
Operational excellence
Matrixed environment
Executive operations
Workplace experience

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Work requirements

Jobs in Canada