Jobs in Canada

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Added 6 hours ago
IS
Associate Wealth Advisor
Island Savings
Victoria, BC
- $70,000 CAD / year
- Full-time
The Associate Wealth Advisor (AWA) supports the Senior Wealth Advisor (SWA) in delivering professional investment and financial planning advice to a portfolio of high value members assigned…
Added 6 hours ago
N&
Litigation Associate (3-5 Years) – Strong File Autonomy + Mentorship
North & Company LLP Law Offices
Lethbridge, AB
- Full-time
This role offers immediate file carriage with support from senior Lawyers. The successful candidate will manage a varied litigation practice, with regular exposure to chambers applications,…
Added 6 hours ago
EM
Associate/Senior Associate Athletics Director of Development
EKU Master of Public Administration Program
Richmond, BC
- Full-time
Title: Associate/Senior Associate Athletics Director of Development
Added 6 hours ago
EM
Director of Development (Title Commensurate with Experience)
EKU Master of Public Administration Program
Richmond, BC
- Full-time
Title: Assistant, Associate, Director or Senior Director of Development
Added 6 hours ago
EM
Director of Development (Title Commensurate with Experience)
EKU Master of Public Administration Program
Richmond, BC
- Full-time
Title: Assistant, Associate, Director or Senior Director of Development
Added 8 hours ago
Associate Wealth Advisor
First West
Victoria, BC
The Associate Wealth Advisor (AWA) supports the Senior Wealth Advisor (SWA) in delivering professional investment and financial planning advice to a portfolio of high value members assigned…
Added 8 hours ago
DL
Associate Lawyer
Dinsley Litigation
Maple Ridge, BC
- Full-time
Procedural and practical mentorship with the Lead Associate: Get day-to-day guidance on litigation procedure, court processes, file management, deadlines, billing practices, business…
Added 10 hours ago
TP
Manager, IT Vendor Performance & IT Audit
Toronto Pearson International Airport
Toronto, ON
- Full-time
Strong communication, relationship management, negotiation and conflict-resolution skills, with the ability to influence senior stakeholders and strategic suppliers.
Added 11 hours ago
CN
Associate Creative Director
Creative Niche
Toronto, ON
- Full-time
Senior Associate Creative Director agency experience.
Added 11 hours ago
PC
Accounting and Transaction Advisory Senior Associate (Bilingual FR/EN)
PwC Canada
Montreal, QC
- Full-time
…profile transactions and you’ll have significant interaction with senior company management, teams, bankers, lawyers and other…
Added 11 hours ago
OW
Oliver Wyman -Commercial Effectiveness and Private Capital Senior Consultant / Associate
Oliver Wyman
Toronto, ON
- Full-time
Private Capital x Commercial Effectiveness – Senior Consultant / Associate
Added 11 hours ago
OM
Senior Campaign Manager, Social
Omnicom Media
Toronto, ON
- Full-time
The role of the Senior Campaign Manager is responsible for the overall account performance and execution, as well as mentoring and training junior employees. Their goal is to provide best…
Added 11 hours ago
FR
Business Development Director
FirstService Residential Canada
Vancouver, BC
- Full-time
Must have access to and consistent use of a vehicle for transportation to prospective client meetings, industry events, etc
Added 12 hours ago
EI
Senior Technical Specialist - Long Haul Trucking & Cargo
Echelon Insurance
Mississauga, ON
- Full-time
At CCG, we are committed to delivering exceptional Associate experience. We offer:
Added 12 hours ago
WC
On-Site Solutions Associate
White Cap Canada
Toronto, ON · Etobicoke, ON
- Full-time
Must have a valid Drivers License and acceptable motor vehicle record to meet carrier requirements
Added 12 hours ago
AW
VP & Head of Environmental, Canada
Allied World Assurance Company
Toronto, ON
- Full-time
…the profitable growth, strategic leadership, and operational management of Allied World's Environmental business throughout Canada. This role serves as the senior Environmental leader for…
Added 13 hours ago
TU
Senior Research Analyst, Pharmacoepidemiology
The University of British Columbia
Victoria, BC
- $8,087.08 to $12,117.08 CAD / month
- Full-time
The Senior Research Analyst will manage a team of research analysts and data analysts to perform pharmacoepidemiology studies for the BC Ministry of Health (MoH), Canadian Network for…
Added 13 hours ago
EI
Executive Assistant
Ecolab Inc.
Calgary, AB
- Full-time
…close partnership with your executive through a dotted-line relationship while reporting directly to the People Experience Manager for performance, development, workload support, and…
Added 13 hours ago
PC
Resourcing and Deployment Senior Associate, Assurance (Bilingual FR/EN)
Pwc Canada
Montreal, QC
- Full-time
As a Resourcing and Deployment Senior Associate, unlock your potential and embrace the chance to drive meaningful outcomes that’ll elevate your career. Your role will include, but isn’t…
Added 13 hours ago
UO
Senior Research Analyst, Pharmacoepidemiology
University of British Columbia
Victoria, BC · BOFF | Therapeutics Initiative (THRPI)
- $8,087.08 to $12,117.08 CAD / month
- Full-time
The Senior Research Analyst will manage a team of research analysts and data analysts to perform pharmacoepidemiology studies for the BC Ministry of Health (MoH), Canadian Network for…
Added 13 hours ago
SM
Senior Associate, Alternative Assets - SLC Management
SLC Management
Toronto, ON · Waterloo, ON · Sun Life Waterloo King
- Full-time
Senior Associate, Alternative Assets – SLC Management
Added 13 hours ago
SL
Senior Associate, Alternative Assets - SLC Management
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Waterloo King
- Full-time
Senior Associate, Alternative Assets – SLC Management
Added 13 hours ago
AP
Senior Medical Science Liaison Hematology/Oncology (Ontario West/Manitoba)
Astellas Pharma
Markham, ON
- Full-time
Astellas Canada – Senior Medical Science Liaison Hematology/Oncology (Ontario West/Manitoba)
Added 14 hours ago
Senior Technical Specialist - Long Haul Trucking & Cargo
CAA Club Group
Mississauga, ON
At CCG, we are committed to delivering exceptional Associate experience. We offer:
Added 14 hours ago
P
Accounting and Transaction Advisory Senior Associate (Bilingual FR/EN)
PwC
Montreal, QC
- Full-time
…profile transactions and you’ll have significant interaction with senior company management, teams, bankers, lawyers and other…

Ecolab Inc.

Executive Assistant

Calgary, AB, T2C 5B1, Canada

Full-time

Apply on jobs.ecolab.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Work location: Work arrangement: Hybrid (4 days in the office)
Posting language: English
Posted: Nov 9, 2026

Original job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

As an Executive Assistant, you will be a trusted partner to a primary executive, helping them manage priorities, protect their time, and move important decisions and commitments forward. You will build a close partnership with your executive through a dotted-line relationship while reporting directly to the People Experience Manager for performance, development, workload support, and participation in the Executive Assistant team’s shared operating practices.

This role combines dedicated executive support with a collaborative, one-team approach. Your primary executive will remain your first priority, and you will also provide coverage across the organization, support major meetings and events, and help strengthen consistent and dependable executive support practices. One executive partnership. One collaborative EA team.

What’s in it For You

Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
RRSP: 2% employer-sponsored contribution.
Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Dress for your day in a casual, professional environment.
Work in a hybrid environment.

What You Will Do

Provide proactive, high-quality support to your primary executive by managing priorities, commitments, calendars, and day-to-day activities.
Build a strong understanding of your executive’s working style, business objectives, key relationships, and priorities to anticipate needs and protect their time and focus.
Manage a complex executive calendar, resolve scheduling conflicts, coordinate domestic and international travel, and ensure the executive is prepared for important meetings and engagements.
Coordinate leadership meetings, business reviews, planning sessions, board meetings, executive offsites, Town Halls, customer visits, workshops, and other executive operating rhythms.
Prepare agendas, briefing materials, presentations, reports, executive communications, leadership updates, and professional business correspondence.
Document and track decisions, action items, commitments, and deliverables, following up with stakeholders to maintain accountability and progress.
Serve as a key point of contact between the executive and employees, customers, business partners, and other internal and external stakeholders.
Provide calendar, travel, meeting, event, and administrative coverage for other executives when Executive Assistant teammates are away or additional support is required.
Coordinate meeting and event logistics, including catering, meeting spaces, materials, technology, transportation, and workplace requirements, in partnership with Office Coordinators and other team members.
Identify opportunities to improve executive support, calendaring, travel, event coordination, administrative workflows, team documentation, and shared Executive Assistant practices.

Position Details

Reports directly to the People Experience Manager, who is responsible for performance, development, workload support, and the Executive Assistant team’s operating practices.
Maintains a dotted-line relationship with the primary executive for priorities, daily direction, and executive-specific support.
Prioritizes support for the primary executive while providing flexible coverage to other executives, the Executive Assistant team, and broader People Experience initiatives.
Includes strategic executive partnership and hands-on administrative, meeting, event, and workplace support.
Handles sensitive and confidential information requiring a high level of discretion, professionalism, and sound judgment.
Work arrangement: Hybrid (4 days in the office)

Minimum Qualifications

Five years of experience supporting senior leaders in an Executive Assistant or senior executive administration capacity.
Experience managing complex executive calendars, competing priorities, travel arrangements, meetings, and scheduling.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience preparing executive presentations, reports, briefing materials, meeting documentation, and professional business correspondence.
Demonstrated written and verbal communication skills, including experience communicating with executives, employees, customers, and external stakeholders.
Demonstrated organizational, prioritization, and time-management skills in a fast-paced and changing environment.
Experience handling confidential and sensitive information with discretion and sound judgment.
Demonstrated ability to anticipate needs, identify potential issues, solve problems, and act without detailed direction.
Experience working independently and collaboratively within a shared team support model.
Ability to adapt to shifting priorities, balance competing demands, and provide coverage outside regular individual responsibilities when business or team needs require it.
Legal authorization to work in Canada without company sponsorship.

Preferred Qualifications

Diploma or degree in Business Administration, Office Administration, Communications, or a related field.
Experience supporting multiple executives or providing backup coverage within a centralized Executive Assistant team.
Experience working in a matrixed environment with a direct manager and a dotted-line relationship to an executive or business leader.
Experience coordinating board meetings, executive offsites, Town Halls, customer visits, workshops, and large company events.
Experience supporting internal communications, executive operations, workplace experience, or cross-functional initiatives.
Understanding of organizational dynamics, executive-level priorities, and business operations.
Advanced project coordination, event planning, and stakeholder management experience.
Experience building trusted relationships and coordinating across diverse stakeholder groups.
Experience contributing to process improvements, shared administrative standards, team documentation, and operational excellence initiatives.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role.

Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Our Commitment to a Culture of Inclusion & Belonging
Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.

Apply on jobs.ecolab.com About employer

More about this job

Responsibilities

Provide proactive, high-quality support to a primary executive by managing priorities, calendars, and complex scheduling needs. Coordinate various leadership meetings, events, and administrative workflows while maintaining clear communication across internal and external stakeholders.

Requirements

Requires at least five years of experience in an executive assistant or senior administrative capacity supporting senior leaders. Candidates must demonstrate advanced proficiency in Microsoft 365 and possess strong organizational, communication, and problem-solving skills.

Skills

Executive support
Calendar management
Travel coordination
Meeting coordination
Microsoft 365
Communication skills
Organizational skills
Time management
Problem solving
Stakeholder management
Project coordination
Event planning
Confidentiality
Professional correspondence
Reporting
Decision tracking

Benefits

Dental coverage
Prescription drug coverage
Vision coverage
Paramedical coverage
Health spending account
RRSP contribution
Paid vacation
Flex days
Paid company-wide holiday shutdown
Professional development allowance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Direct Liquid Cooling
Data Centers
Supercomputers
High-performance computing
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Administrative support
Calendar management
Travel arrangements
Event planning
Stakeholder management
Project coordination
Business operations
Internal communications
Process improvement
Hybrid work
Professional development
RRSP
Health spending account
Confidentiality
Leadership support
Operational excellence
Matrixed environment
Executive operations
Workplace experience

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Jobs in Canada