Office & administration jobs in Canada

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Added 19 days ago
PS
Administrative Assistant
PEI Senior Citizens' Federation
Charlottetown, PE
- Part-time
High school diploma or GED required; a post-secondary certificate or diploma in business administration or office management is preferred.
Added 19 days ago
ST
Office Receptionist
Shivalik Trading Inc.
Montague, PE
- Full-time
As the Office Receptionist for Shivalik Trading Inc., you are the first point of contact for our global clients, local suppliers, and logistics partners. Shivalik specializes in the trusted…
Added 19 days ago
CV
Receptionist
Charlottetown Veterinary Clinic
Charlottetown, PE
- Full-time
Added 19 days ago
AP
office administrative assistant
Advance Pallet and Lumber Ltd.
Rocky View No 44, AB · Rocky View County, AB
- Full-time
Added 19 days ago
CR
Automotive auction Administrative assistant
Canadian Remarketing Group
Calgary, AB
- Full-time
Added 19 days ago
TE
Executive Assistant to Director
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $65,000 to $75,000 CAD / year
Diploma or degree in Business Administration, Management, Communications or a related field preferred.
Added 19 days ago
FO
Managing Director Green Municipal Fund and Climate Programs
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
…While work is primarily virtual, occasional travel to our Head Office in Ottawa is expected. The majority of the team is based in the National Capital…
Added 19 days ago
F
Executive Assistant
FONEMED
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
We are seeking an exceptional Executive Assistant to work directly with our President & CEO and support the smooth and efficient operation of the executive office.
Added 19 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 19 days ago
SG
Purchaser - Swift Current
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 19 days ago
F
Executive Assistant
Fonemed
St. John's, NL
- Full-time
We are seeking an exceptional Executive Assistant to work directly with our President & CEO and support the smooth and efficient operation of the executive office.
Added 19 days ago
SO
Office Administrator
SERVPRO of NORTH VANCOUVER - Metro Vancouver Team
Burnaby, BC
- Full-time
📢 WE’RE HIRING! | Office Administrator & Marketing RepresentativeJoin SERVPRO Metro Vancouver Team and grow your career in administration, marketing, and customer relations! 🚀
Added 19 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 19 days ago
A
Administrative Assistant 1 [AQ-23883]
Aquent
Vancouver, BC
- $27 to $29 CAD / hour
- Contract
Proficiency with standard office productivity suites, including Microsoft Office tools for scheduling, email, and document management.
Added 19 days ago
CA
Global Referentials Management Analyst
Crédit Agricole CIB
Montreal, QC
- Contract
Set up and maintain client and counterpart records across trading, back-office, and front-office systems
Added 19 days ago
CC
Medical Office Administrator in Vaughan
CPAP Clinic
Vaughan, ON
- Full-time
Added 20 days ago
FM
office clerk
Fresh Market Foods
Sioux Lookout, ON
- Full-time
Added 20 days ago
RF
administrative assistant
Récupération Frontenac Inc.
Thetford Mines, QC
- Full-time
Added 20 days ago
EL
Consultant(e) principal(e) aux ventes – Cancer du sein et Hématologie (Québec et provinces de l’Atlantique)
Eli Lilly and Company
Quebec, QC
- Full-time
Added 20 days ago
QH
Medical Administrative Assistant - Mental Health Clinic
Quinte Health
Belleville, ON
- Full-time
Must have a satisfactory Criminal Record / Vulnerable Sector Check
Added 20 days ago
WH
Administrative Assistant
Western Health Care
Calgary, AB
- Full-time
High school diploma or equivalent required; additional training in office administration or healthcare-related fields is an asset.
Added 20 days ago
Executive Assistant
Sinopec Canada Energy Ltd.
Calgary, AB
Experience supporting an executive office within a complex governance environment, including meeting administration, records management, executive approvals and formal sign-off processes.
Added 20 days ago
C
Receptionist/Facility Admin - Term Position
CB&I
Fort Saskatchewan, AB
- Temporary
Maintains office security by following safety procedures and controlling access via reception desk
Added 20 days ago
MI
Field Operations Supervisor
Marr Industrial Coatings Inc
Winnipeg, MB
- Full-time
Added 20 days ago
PS
Casual Administrative Assistants
Prairie South School Division #210
Moose Jaw, SK
- Full-time
A minimum of one (1) year post-secondary education in a related field such as business administration or office administration

Ecolab Inc.

NPI Procurement Specialist

Calgary, AB, T2C 5B1, Canada

Full-time

Apply on jobs.ecolab.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Sep 11, 2026

Original job description

WHAT YOU’LL DO:

The NPI Procurement Specialist role is the primary point of contact for all project-related procurement and sourcing activities. This role is crucial for ensuring consistent material readiness, managing project material design changes, and driving milestones from prototype to mass production. The NPI Procurement Specialist maintains ultimate accountability for the project’s overall procurement performance, ensuring alignment with budget, timeline, quality, and technical requirements.

Responsibilities

Serve as the primary procurement point of contact for NPI projects, maintaining responsibility and accountability for the project’s overall procurement performance and success.
Ensure consistent material readiness for the entire NPI Bill of Materials (BOM) across all project phases (EVT, DVT, PVT), actively expediting material delivery to meet strict project timelines.
Manage and coordinate project material design changes, ensuring seamless communication between engineering, sourcing, and suppliers to mitigate delays and maintain project momentum.
Develop, maintain, and analyze comprehensive pricing spreadsheets to track project costs, evaluate budget adherence, and provide financial visibility to the core project team.
Effectively delegate strategic sourcing tasks - such as RFQs, formal pricing negotiations, and overarching supplier relationship management (SRM) - to the Strategic Sourcing team, ensuring their outputs align with project schedule needs.
Manage the complete Purchase Order (PO) lifecycle (e.g., material, tooling, NRE) including confirming receipt, resolving Accounts Payable (AP) issues, and managing material item master data.
Actively engage in NPI project-specific core-team activities, establishing strong cross-functional relationships internally and reinforcing project-level objectives.

WHO YOU ARE:

Basic Qualifications:

Post-secondary education in Supply Chain Management, Business, and/or Engineering.
3-5 years of experience in NPI Procurement or an equivalent project-focused procurement role.
3-5 years of experience in project or program management in Data Center or Tech. related industries
Proficiency in English (written and verbal), native or full professional proficiency.
Ability to read, interpret, and understand part drawings, technical specifications, and design changes.
Preferred: SCMP or PMP certification.

Preferred Qualifications:

Capable of managing comprehensive project procurement activities and driving cross-functional alignment.
Able to facilitate project procurement effectively while tracking overall performance.
Demonstrates strong problem-solving skills and flexibility to adapt to changing needs, design iterations, and evolving priorities.
Possesses strong collaboration and people skills to build and improve trusting relationships.

Skills:

Strong ability to collaborate effectively with multiple teams, delegate tasks appropriately, and influence without direct authority.
Ability to prioritize tasks, expedite deliverables, and maintain commitments in a fast-paced project environment.
Exceptional attention to detail with strong organizational and problem-solving skills.
Quick learning ability, demonstrating critical thinking, quantitative analytical skills, and the capacity to question logically.
Advanced proficiency in Microsoft Suite, particularly Excel and Power BI

WHY COOLIT, AN ECOLAB COMPANY?

We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that will maintain and strengthen our culture while aligning to our vision and values.

We are a company that is full of vibrant, innovative people who love what we do. Our comprehensive benefits package includes:

Vacation and flex days, and paid company-wide shutdown during the holiday season.
Comprehensive benefits including Dental, Drugs, Optical, Paramedical and Health Spending. These costs are covered by CoolIT and are enacted from your first day.
Dress for your day – in a casual yet professional environment.
Company-funded RRSP contributions to support your long-term financial goals.

We thank every candidate in advance, however, only those selected for an interview will be contacted.

Successful candidates for this position will be required to undergo background checks including criminal records check and education.

About CoolIT Systems Inc.

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT's rapid growth is capturing global attention.

As demand for generative AI, high performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Our Commitment to a Culture of Inclusion & Belonging
Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.

Apply on jobs.ecolab.com About employer

More about this job

Responsibilities

The NPI Procurement Specialist serves as the primary point of contact for project-related procurement, ensuring material readiness across all project phases from prototype to mass production. They are responsible for managing design changes, tracking project costs, and coordinating with engineering and sourcing teams to meet strict timelines.

Requirements

Candidates must possess post-secondary education in Supply Chain, Business, or Engineering, along with 3-5 years of experience in NPI procurement or project management within tech-related industries. Proficiency in reading technical drawings and advanced skills in Microsoft Suite, particularly Excel and Power BI, are required.

Skills

NPI procurement
Supply chain management
Project management
Strategic sourcing
Bill of materials management
Pricing analysis
Technical drawing interpretation
Cross-functional collaboration
Problem-solving
Microsoft Excel
Power BI
Data center industry knowledge
Expediting
Budget management

Benefits

Vacation and flex days
Paid company-wide holiday shutdown
Dental insurance
Drug coverage
Optical insurance
Paramedical services
Health spending account
Company-funded RRSP contributions

Visa sponsorship

Not detected in the job text

Keywords

NPI
Procurement
Supply Chain Management
Bill of Materials
EVT
DVT
PVT
Strategic Sourcing
RFQ
Purchase Order
Accounts Payable
Data Center
Technical Specifications
SCMP
PMP
Microsoft Excel
Power BI
Direct Liquid Cooling
Project Management
Budgeting
Engineering
Manufacturing
Material Readiness
Cross-functional Team
Design Changes
NRE
Tooling
Cloud Solutions
High Performance Computing

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Office & administration jobs in Canada

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Payroll, Accounting & Human Resources Administrator

Administrative Assistant 1 [AQ-23883]

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Advertised starting pay

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Office & administration jobs in Canada