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Added 8 mins ago
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Facility Manager III
BGIS
Kitchener, ON
- Full-time
Develop and maintain complex preventative and corrective maintenance schedules; perform all maintenance to ensure asset integrity and value of all building systems and architectural…
Added 8 mins ago
OG
Building Operator
Onni Group of Companies
Vancouver, BC
- Full-time
There is an exciting opportunity for a Building Operator to join our Commercial Property Management Team. The Building Operator is responsible for ensuring the proper maintenance and smooth…
Added 8 mins ago
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FT Petroleum Driver (Highway 16 #313) Saskatoon, SK - Saskatoon Co-op
Co-op
Saskatoon, SK
- Full-time
Applicants must be mechanically inclined and capable of light maintenance work on delivery units
Added 8 mins ago
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Maintenance Supervisor
HealthCareersInSask.ca
Regina, SK
- Full-time
Job Description: Supervises the operations of the Maintenance Department(s) and related building systems and equipment.
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Associate Manager - Customer Service North America
Wesco
Grande Prairie, AB
- Full-time
Depending on location, may be responsible for the building operation and maintenance (including all service contracts and IT support), as well as all physical assets at the location;…
Added 8 mins ago
RVT - Diagnostic Imaging
University of Guelph
Guelph, ON
Assist in building client caseload through the delivery of outstanding client service.
Added 8 mins ago
Specialist, Cash Management Client Services, GTB - Montreal
Scotiabank
Montreal, QC
Serve as the primary point of contact for service, maintenance, escalations, and resolution of complex inquiries for the Corporate client portfolio, with a thorough understanding of client…
Added 8 mins ago
Dispatch Coordinator
FortisBC
Castlegar, BC
…tool, its orders, worker timelines and work management tool maintenance. This position also provides administrative support to Managers, Supervisors and department…
Added 8 mins ago
CG
Barista - Part-Time
Compass Group Canada
Toronto, ON
- Part-time
Keep equipment operating by following operating instructions; troubleshooting breakdowns; maintaining supplies; performing preventive maintenance; calling for repairs
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BS
People Services Generalist
Blackline Safety
Remote, Canada
- Remote
Added 8 mins ago
Property Technologist
Government of Alberta
Red Deer, AB
Property Management: Conduct property inspections, coordinate maintenance, manage rental rates, oversee leasing activities, and maintain accurate inventories of owned and rented assets.
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RQ11836 - Software Developer - Senior
Maarut
Toronto, ON
- Contract
design, implementation and maintenance of applications
Added 8 mins ago
YU
Grounds Supervisor
York University
Toronto, ON
- Contract
…appropriate implementation/usage with respect to cleaning, grounds maintenance, physical plant maintenance and construction (including AODA, building codes, fuel handling, Fire Codes,…
Added 8 mins ago
CP
Animal Care Technician (Swine Technician)
Canada Packers Inc.
Zhoda, MB
- Full-time
Canada Packers is building the global standard for sustainable pork. Raised with care. Crafted with purpose. Trusted around the world.
Added 8 mins ago
IF
Sr. Model Risk Manager
Ink Foundation
Canada
- Full-time
…Payward Services and CF Benchmarks - has spent the last 15 years building one of the most modern and globally accessible financial infrastructure platforms in the industry, built to advance…
Added 8 mins ago
CP
Team Lead, Hog Barn - Farrowing
Canada Packers Inc.
Killarney, MB
- Full-time
Canada Packers is building the global standard for sustainable pork. Raised with care. Crafted with purpose. Trusted around the world.
Added 8 mins ago
CP
Team Lead, Hog Barn - Breeding/Farrowing
Canada Packers Inc.
Zhoda, MB
- Full-time
Canada Packers is building the global standard for sustainable pork. Raised with care. Crafted with purpose. Trusted around the world.
Added 8 mins ago
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Site & Water Treatment Plant Coordinator
Glencore
Granisle, BC
- Full-time
The Site & WTP Coordinator plays a key role in the safe operation, maintenance, monitoring, and stewardship of the Bell Mine legacy site. Reporting to the Site Manager, this position…
Added 8 mins ago
CP
Animal Care Technician (Swine Technician)
Canada Packers Inc.
St. Andrews, MB · Saint Andrews, MB
- Full-time
Canada Packers is building the global standard for sustainable pork. Raised with care. Crafted with purpose. Trusted around the world.
Added 8 mins ago
CG
Cooks Helper - Full Time & Part Time
Compass Group Canada
Winnipeg, MB · Dugald, MB
- Full-time
- Part-time
Reports needed maintenance, faulty equipment or accidents to the supervisor immediately.
Added 8 mins ago
CP
Maintenance Technician
Canada Packers Inc.
Winkler, MB
- Full-time
Canada Packers is building the global standard for sustainable pork. Raised with care. Crafted with purpose. Trusted around the world.
Added 8 mins ago
CP
Class 1 Feed Truck Driver - Local Routes
Canada Packers Inc.
Winkler, MB
- Full-time
Canada Packers is building the global standard for sustainable pork. Raised with care. Crafted with purpose. Trusted around the world.
Added 8 mins ago
CP
Animal Care Technician (Swine Technician)
Canada Packers Inc.
Sperling, MB
- Full-time
Canada Packers is building the global standard for sustainable pork. Raised with care. Crafted with purpose. Trusted around the world.
Added 8 mins ago
CP
Class 1 Feed Truck Driver - Local Routes
Canada Packers Inc.
Niverville, MB
- Full-time
Canada Packers is building the global standard for sustainable pork. Raised with care. Crafted with purpose. Trusted around the world.
Added 8 mins ago
TI
Customer Service Rep - 12-Month Contract
Techtronic Industries Canada Inc. - TTI Canada
Winnipeg, MB
- Full-time
…exceptional development for our people. If you’re passionate about building your career in a dynamic, fast-paced environment, we want to hear from you! At TTI, culture drives performance,…

Ecolab Inc.

Office Coordinator

Calgary, AB, T2C 5B1, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 9, 2026

Original job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

The Office Coordinator serves as the first point of contact for employees, visitors, candidates, customers, and vendors and plays an important role in shaping the day-to-day workplace experience at our headquarters.

Reporting to the People Experience Manager, you will coordinate workplace operations and employee experience initiatives to ensure the office remains professional, welcoming, organized, and efficient. You will work closely with employees, leaders, Human Resources, IT, vendors, and building management to maintain workplace standards, support employee engagement, and ensure the office environment reflects CoolIT’s culture and values.

What’s in it For You

Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
RRSP: 2% employer-sponsored contribution.
Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Dress for your day in a casual, professional environment.

What You Will Do

Serve as the primary point of contact for visitors, customers, candidates, and vendors, coordinating registration, check-in, building access, security requirements, and host notifications.
Maintain a professional and welcoming reception area, common spaces, visitor areas, breakrooms, shared workspaces, and administrative areas.
Support day-to-day workplace readiness by monitoring and ordering office supplies, kitchen inventory, and other workplace resources.
Coordinate workspace moves, desk assignments, office setups, and workplace readiness activities that support office and manufacturing operations.
Serve as the primary liaison with building management and service providers, coordinating maintenance requests, repairs, workplace service tickets, and issue escalation.
Administer access cards, security badges, parking, and building access processes, including creating, issuing, replacing, tracking, and collecting employee and contractor badges.
Coordinate site access requirements for contractors, vendors, visitors, and temporary workers.
Ensure meeting rooms and boardrooms are organized, functional, fully supplied, and presentation-ready, including coordinating bookings, catering, technology support, and other meeting requirements.
Coordinate office administration, including mail, courier, shipping and receiving, office equipment, printers, workplace documentation, directories, and company-wide administrative processes.
Coordinate employee engagement activities, recognition programs, town halls, celebrations, customer visits, leadership meetings, company events, and other special events.
Support workplace onboarding by coordinating desk readiness, access cards, parking, welcome materials, and new-hire office orientation.
Maintain positive working relationships with vendors and service providers while tracking office expenses, purchase requests, invoices, budget-related activities, and workplace service records.

Position Details

The role supports the day-to-day workplace experience at CoolIT’s Starfield Manufacturing

Minimum Qualifications

Three to five years of experience in office coordination, workplace operations, employee experience, hospitality, administration, customer service, or a similar role.
Demonstrated ability to communicate professionally and effectively in English, both verbally and in writing.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
Experience coordinating multiple priorities in a fast-paced environment.
Legally authorized to work in Canada without company sponsorship.

Preferred Qualifications

Post-secondary education in Business Administration, Office Administration, Hospitality, Human Resources, Communications, or a related field, or an equivalent combination of education and experience. Experience supporting workplace operations, employee experience, reception services, or facilities coordination.
Experience coordinating meetings, events, onboarding activities, or office logistics.
Experience working with vendors, service providers, or building management teams.
Experience working in a corporate office, manufacturing, or technology environment.
Exceptional customer service and interpersonal skills, with the ability to provide a welcoming, professional, and positive experience.
Strong organizational and time-management skills, with the ability to coordinate logistics, manage competing priorities, and maintain attention to detail.
Exceptional verbal communication skills, with the ability to interact confidently and professionally with employees, executives, customers, candidates, and vendors.
Strong problem-solving and critical-thinking skills, with a proactive approach to identifying issues, responding to changing priorities, and implementing solutions.
Ability to build effective cross-functional working relationships while demonstrating professionalism, discretion, and collaboration.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role. Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest technology companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by the Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing, and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Our Commitment to a Culture of Inclusion & Belonging
Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.

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More about this job

Responsibilities

The Office Coordinator serves as the primary point of contact for visitors and vendors while managing daily workplace operations and office readiness. They also coordinate employee engagement activities, facility maintenance, and administrative processes to ensure a professional and efficient office environment.

Requirements

Candidates must have three to five years of experience in office coordination, administration, or a similar role and possess strong proficiency in Microsoft Office. A post-secondary education in a related field is preferred, along with exceptional communication and organizational skills.

Skills

Office coordination
Workplace operations
Customer service
Administrative support
Vendor management
Facility management
Microsoft Office Suite
Event coordination
Communication
Time management
Problem-solving
Critical thinking
Interpersonal skills
Organizational skills
Onboarding support

Benefits

Dental coverage
Prescription drug coverage
Vision coverage
Paramedical coverage
Health spending account
RRSP contribution
Paid vacation
Flex days
Paid company-wide holiday shutdown
Professional development allowance

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Workplace Operations
Direct Liquid Cooling
Data Centers
Supercomputers
Reception
Facility Management
Vendor Relations
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Microsoft PowerPoint
Employee Engagement
Onboarding
Administrative Support
Logistics
Security Badging
Inventory Management
Manufacturing Environment
Corporate Office
Professional Development
Health Spending Account
RRSP
Customer Service

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