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Added 1 day ago
H
IT Project Manager
HrBrain
Featured · Posted directly by employer
Waterloo, ON
- $70 CAD / hour
- Contract
Financial-services or another highly regulated industry experience is particularly relevant to the role.
Added just now
JM
Senior Project Manager (Trade Shows, Events, Permanent Installations)
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Oakville, ON
- Full-time
We create memorable, strategic experiences for both virtual and live events. We’re looking for a Senior Project Manager (Trade Shows, Events, Permanent Installations) to help bring these…
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TU
Manager, Human Resources
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
…Faculty of Science, Dean’s Office, Central UBC offices (Advisory Services, Faculty Relations, Housing, Immigration and Relocation Services, Stay at Work/ Return to Work, Centre for…
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Engineering Manager
Ausenco
Burnaby, BC
- Full-time
Ausenco is seeking a qualified and highly motivated Engineering Manager experienced in mining projects and/or studies for our Western Canada region.
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Operations Manager, Growth Platforms
Deloitte
Calgary, AB
- Full-time
…as the largest 100% Canadian-owned and operated professional services firm in our country, we are proud to work alongside our clients to make a positive impact for all…
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SI
Senior Manager Sales Business Development
Stitch It
Burlington, ON
- $100,000 to $120,000 CAD / year
- Full-time
As a Senior Manager, Sales and Business Development at Stitch It Alterations and Dry Cleaning, you will be responsible for driving corporate sales growth by acquiring and retaining key…
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Z
Implementation Project Manager
Zaddons
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Zaddons does not provide implementation services directly. Depending on the engagement, implementation is led by either the client or a third-party implementation partner, with Zaddons…
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CG
Chef Manager
Compass Group Canada
Saint-Hyacinthe, QC · St-Hyacinthe, QC
- Full-time
Think you have what it takes to be our Chef Manager? Here’s how we’ll know you’ll be successful in the role.
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DG
Cleaners
Dexterra Group
Coquitlam, BC
- Full-time
As a Cleaner at the location, reporting to the Manager, you will ensure a sanitary environment, securing and maintaining tools/equipment used to perform the day to day work and performing…
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Concrete Scanning/Coring Technician Trainee
XRSounder
Halifax, NS
- Full-time
Please submit your resume and cover letter online (ideally, in one document!). While we thank all candidates who apply, only those deemed qualified by the hiring manager will be contacted.
Added 15 mins ago
MC
Member Services Representative - Part Time
Meridian Credit Union
Aylmer, ON
- $45,000 to $49,000 CAD / year
- Part-time
…patience and empathy. While positioning Meridian’s products and services to add value to our Members financial…
Added 15 mins ago
FR
Service Advisor
Fraserway RV
Whitehorse, YT
- Full-time
Keep the shop moving: Work closely with technicians, Service Manager, and warranty to resolve issues and maintain an efficient workflow.
Added 15 mins ago
GT
Senior Project Manager, Level II
Greater Toronto Airports Authority
Toronto, ON
- Full-time
…may, at the higher end, exceed $50 million. The Senior Project Manager II will drive successful outcomes, influence forward-thinking management decisions and supports the overall success of…
Added 15 mins ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
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SD
Merchandiser, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Winnipeg, MB
- Part-time
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SD
Merchandiser, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Toronto, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 15 mins ago
VC
Relational Security Officer
Vancouver Coastal Health
North Vancouver, BC
- $31.19 CAD / hour
- Temporary
…with established policies and procedures. Reporting to the Manager, Safety & Prevention and working under general supervision, the Relational Security Officer provides a proactive approach…
Added 15 mins ago
VC
Relational Security Officer
Vancouver Coastal Health
North Vancouver, BC
- $31.19 CAD / hour
- Part-time
…with established policies and procedures. Reporting to the Manager, Safety & Prevention and working under general supervision, the Relational Security Officer provides a proactive approach…
Added 15 mins ago
SC
Barista / Cashier
Sodexo Canada Ltd
Edmonton, AB
- Full-time
You are an experienced Barista/ Cashietr who enjoys working in a team environment, ensuring high quality services and customer satisfaction. You will be asked to greet customers, take…
Added 15 mins ago
F
Strategic Partnerships Manager (Canada)
Feathery
Remote, Canada
- Full-time
- Remote
…strategic partners and reach new client segments across financial services. We're hiring a Strategic Partnerships Manager to execute our partnership strategy, develop high-value industry…
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CG
Recreation Therapist
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Assist with the evaluation of Recreation Programs and Services at all sites
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B
Senior Service Representative
BMO
Toronto, ON · YNG
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Provides accurate and timely processing of transactions, activities, services, etc. to respond to stakeholder requests in compliance with regulatory and risk controls.
Added 15 mins ago
B
Private Wealth Administrative Assistant - Vaughan, Winter 2027 (Co-op/Internship) - 4 months
BMO
Vaughan, ON · VMC
- Full-time
Provides a variety of general office support services and clerical tasks to support to one or more business groups and facilitate group operations. Collaborates with internal and external…
Added 15 mins ago
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Private Wealth Analyst, Winter 2027 (Co-op/Internship) - 4 months
BMO
Toronto, ON · FCP
- Full-time
…customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help…
Added 15 mins ago
K
Director, Lifecycle & Organic Growth
KOHO
Remote, Canada
- Full-time
- Remote
We’re on a mission to make financial services better for every Canadian. That means no hidden fees, no predatory interest rates - just financial products designed to help our users spend…
Added 15 mins ago
IF
Manager, M365 and End-User Software
iA Financial Group
Montreal, QC · Quebec, QC
- Full-time
As a Manager, M365 and End-User Software, you will play a key role in advancing the solutions that support the growth, digital experience and transformation of iA Financial Group and its…

Ecolab Inc.

Office Coordinator

Calgary, AB, T2C 5B1, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 9, 2026

Original job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

The Office Coordinator serves as the first point of contact for employees, visitors, candidates, customers, and vendors and plays an important role in shaping the day-to-day workplace experience at our headquarters.

Reporting to the People Experience Manager, you will coordinate workplace operations and employee experience initiatives to ensure the office remains professional, welcoming, organized, and efficient. You will work closely with employees, leaders, Human Resources, IT, vendors, and building management to maintain workplace standards, support employee engagement, and ensure the office environment reflects CoolIT’s culture and values.

What’s in it For You

Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
RRSP: 2% employer-sponsored contribution.
Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Dress for your day in a casual, professional environment.

What You Will Do

Serve as the primary point of contact for visitors, customers, candidates, and vendors, coordinating registration, check-in, building access, security requirements, and host notifications.
Maintain a professional and welcoming reception area, common spaces, visitor areas, breakrooms, shared workspaces, and administrative areas.
Support day-to-day workplace readiness by monitoring and ordering office supplies, kitchen inventory, and other workplace resources.
Coordinate workspace moves, desk assignments, office setups, and workplace readiness activities that support office and manufacturing operations.
Serve as the primary liaison with building management and service providers, coordinating maintenance requests, repairs, workplace service tickets, and issue escalation.
Administer access cards, security badges, parking, and building access processes, including creating, issuing, replacing, tracking, and collecting employee and contractor badges.
Coordinate site access requirements for contractors, vendors, visitors, and temporary workers.
Ensure meeting rooms and boardrooms are organized, functional, fully supplied, and presentation-ready, including coordinating bookings, catering, technology support, and other meeting requirements.
Coordinate office administration, including mail, courier, shipping and receiving, office equipment, printers, workplace documentation, directories, and company-wide administrative processes.
Coordinate employee engagement activities, recognition programs, town halls, celebrations, customer visits, leadership meetings, company events, and other special events.
Support workplace onboarding by coordinating desk readiness, access cards, parking, welcome materials, and new-hire office orientation.
Maintain positive working relationships with vendors and service providers while tracking office expenses, purchase requests, invoices, budget-related activities, and workplace service records.

Position Details

The role supports the day-to-day workplace experience at CoolIT’s Starfield Manufacturing

Minimum Qualifications

Three to five years of experience in office coordination, workplace operations, employee experience, hospitality, administration, customer service, or a similar role.
Demonstrated ability to communicate professionally and effectively in English, both verbally and in writing.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
Experience coordinating multiple priorities in a fast-paced environment.
Legally authorized to work in Canada without company sponsorship.

Preferred Qualifications

Post-secondary education in Business Administration, Office Administration, Hospitality, Human Resources, Communications, or a related field, or an equivalent combination of education and experience. Experience supporting workplace operations, employee experience, reception services, or facilities coordination.
Experience coordinating meetings, events, onboarding activities, or office logistics.
Experience working with vendors, service providers, or building management teams.
Experience working in a corporate office, manufacturing, or technology environment.
Exceptional customer service and interpersonal skills, with the ability to provide a welcoming, professional, and positive experience.
Strong organizational and time-management skills, with the ability to coordinate logistics, manage competing priorities, and maintain attention to detail.
Exceptional verbal communication skills, with the ability to interact confidently and professionally with employees, executives, customers, candidates, and vendors.
Strong problem-solving and critical-thinking skills, with a proactive approach to identifying issues, responding to changing priorities, and implementing solutions.
Ability to build effective cross-functional working relationships while demonstrating professionalism, discretion, and collaboration.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role. Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest technology companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by the Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing, and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Our Commitment to a Culture of Inclusion & Belonging
Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.

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More about this job

Responsibilities

The Office Coordinator serves as the primary point of contact for visitors and vendors while managing daily workplace operations and office readiness. They also coordinate employee engagement activities, facility maintenance, and administrative processes to ensure a professional and efficient office environment.

Requirements

Candidates must have three to five years of experience in office coordination, administration, or a similar role and possess strong proficiency in Microsoft Office. A post-secondary education in a related field is preferred, along with exceptional communication and organizational skills.

Skills

Office coordination
Workplace operations
Customer service
Administrative support
Vendor management
Facility management
Microsoft Office Suite
Event coordination
Communication
Time management
Problem-solving
Critical thinking
Interpersonal skills
Organizational skills
Onboarding support

Benefits

Dental coverage
Prescription drug coverage
Vision coverage
Paramedical coverage
Health spending account
RRSP contribution
Paid vacation
Flex days
Paid company-wide holiday shutdown
Professional development allowance

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Workplace Operations
Direct Liquid Cooling
Data Centers
Supercomputers
Reception
Facility Management
Vendor Relations
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Microsoft PowerPoint
Employee Engagement
Onboarding
Administrative Support
Logistics
Security Badging
Inventory Management
Manufacturing Environment
Corporate Office
Professional Development
Health Spending Account
RRSP
Customer Service

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