Find work in Canada.

631,782 jobs across our Canadian network. How we count

Jobs in Canada

Email me new jobs Save this search

Added 3 hours ago
SB
Field Marketing Coordinator Intern - Windsor
Stanley Black & Decker, Inc.
Windsor, ON · ON
- Full-time
Experience with retail events, product demonstration, new product launches
Added 3 hours ago
SB
Field Marketing Coordinator Intern - Halifax
Stanley Black & Decker, Inc.
NS
- Full-time
Experience with retail events, product demonstration, new product launches
Added 3 hours ago
SB
Field Marketing Coordinator Intern - Brantford
Stanley Black & Decker, Inc.
Cambridge, ON · ON
- Full-time
Experience with retail events, product demonstration, new product launches
Added 3 hours ago
BH
Supervisor, Nutrition and Food Services
Bruyère Health
Ottawa, ON · Orleans, ON
- Part-time
…on respect, compassion, accountability, collaboration, and learning. If you're passionate about making a difference and are ready to be part of something bigger than yourself, join us. Come…
Added 3 hours ago
SC
Wireless Sales Consultant
Staples Canada
Edmonton, AB
- Full-time
As a Wireless Sales Consultant, you are a champion of the customer experience in the wireless department. You enable our work, learn, and grow culture for our customers and associates.…
Added 3 hours ago
R
Senior Full Stack Developer
RBC
Toronto, ON
- Full-time
We’re seeking a talented Senior Full Stack Developer for a team with opportunities to work on AI tools. You will be responsible for the entire development lifecycle, from concept to…
Added 3 hours ago
Support Officer - 12 Month Term
Scotiabank
Stratford, ON
Taking ownership for self-learning and personal development planning.
Added 3 hours ago
E
Office Coordinator
Ecolab
Calgary, AB · CAN-Calgary Plant Starfield
- Full-time
…plays an important role in shaping the day-to-day workplace experience at our…
Added 3 hours ago
E
Executive Assistant
Ecolab
Calgary, AB · CAN-Calgary Office Quarry Park
- Full-time
…dotted-line relationship while reporting directly to the People Experience Manager for performance, development, workload support, and participation in the Executive Assistant team’s shared…
Added 3 hours ago
UH
Occupational Therapist - Toronto Rehab - Outpatient Brain Program
University Health Network
Toronto, ON
- Full-time
Experience in Neuro Rehabilitation, Acquired Brain Injury preferred
Added 3 hours ago
J
Training Specialist - Senior
Joblinxsapp
Toronto, ON
- Full-time
Candidates should have strong instructional design, e-learning development, accessibility compliance, and stakeholder engagement experience. Previous Ontario Public Service (OPS) or broader…
Added 3 hours ago
B
Regional Manager, Compliance, Private Wealth
BMO
Montreal, QC
- Full-time
Added 3 hours ago
RM
Occupational Therapist
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Experience in a hospital based program including dysphasia management
Added 3 hours ago
IC
Junior Data Analys
Integ consulting
Canada
- Full-time
A supportive environment for learning and developing analytical skills.
Added 3 hours ago
GD
Registered Dental Hygienist
Gibson Dental
Fredericton, NB
- Full-time
Experience working in a team-oriented, collaborative clinical environment.
Added 3 hours ago
T
Customer Experience Associate - Sherbrooke & Claremont
TD
Montreal, QC
- Part-time
…and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary…
Added 3 hours ago
AF
Government Relations Manager
ATB Financial
Calgary, AB
- Full-time
Ready for tomorrow: We want to enable your success through interesting and challenging work, performance enablement, and learning and development.
Added 3 hours ago
B
Senior Training Specialist
BuzzClan
ON · Ontario, Canada
- Contract
The role requires extensive hands-on experience with Adobe Captivate Classic and Articulate 360, particularly in developing interactive e-learning courses, simulations, assessments, and…
Added 3 hours ago
A
Graduate Digital Consultant (Available 2027)
Arup
Toronto, ON
- Full-time
…architecture, alongside practical awareness of generative AI, machine learning, cloud data platforms (e.g., Azure, Databricks), data lakes and digital…
Added 3 hours ago
UO
Manager, Founder & Venture Initiatives
University of Calgary
Calgary, AB
- Full-time
…scholarship, teaching, innovative thought, and the student experience. The university strives for inimitable excellence through innovative teaching and learning, cutting-edge exploration,…
Added 3 hours ago
L
Assistant Manager, Guest Experience | Midtown, Saskatoon
lululemon
Saskatoon, SK
- Full-time
The Assistant Manager, Guest Experience role is an essential part of the store leadership team, ensuring our team members and guests (i.e., customers) receive a quality experience in our…
Added 3 hours ago
AF
Everyday Banking Advisor - Lloydminster
ATB Financial
Lloydminster, SK
- Full-time
Ready for tomorrow: We want to enable your success through interesting and challenging work, performance enablement, and learning and development.
Added 3 hours ago
IS
Production Norms Engineering Student/Co-op- Winter 2027
Irving Shipbuilding
Halifax, NS
- Full-time
This student role provides valuable hands‑on experience within the Production Engineering team at the Halifax Shipyard, offering insight into what a future career at Irving Shipbuilding may…
Added 3 hours ago
L
Assistant Manager, Guest Experience | Contract till June 2027 | Royalty Crossing Pop Up, PEI
lululemon
Charlottetown, PE
- Full-time
The Assistant Manager, Guest Experience role is an essential part of the store leadership team, ensuring our team members and guests (i.e., customers) receive a quality experience in our…
Added 3 hours ago
GC
Part-time Professor – Electronics – Optronics
Georgian College
Barrie, ON
- Part-time
Teaching experience at the post-secondary level, within an adult learning environment, corporate training environment, or military training environment is considered an asset;

Ecolab

Executive Assistant

Calgary, AB, Canada
CAN-Calgary Office Quarry Park, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 9, 2026

Original job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

As an Executive Assistant, you will be a trusted partner to a primary executive, helping them manage priorities, protect their time, and move important decisions and commitments forward. You will build a close partnership with your executive through a dotted-line relationship while reporting directly to the People Experience Manager for performance, development, workload support, and participation in the Executive Assistant team’s shared operating practices.

This role combines dedicated executive support with a collaborative, one-team approach. Your primary executive will remain your first priority, and you will also provide coverage across the organization, support major meetings and events, and help strengthen consistent and dependable executive support practices. One executive partnership. One collaborative EA team.

What’s in it For You

Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
RRSP: 2% employer-sponsored contribution.
Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Dress for your day in a casual, professional environment.
Work in a hybrid environment.

What You Will Do

Provide proactive, high-quality support to your primary executive by managing priorities, commitments, calendars, and day-to-day activities.
Build a strong understanding of your executive’s working style, business objectives, key relationships, and priorities to anticipate needs and protect their time and focus.
Manage a complex executive calendar, resolve scheduling conflicts, coordinate domestic and international travel, and ensure the executive is prepared for important meetings and engagements.
Coordinate leadership meetings, business reviews, planning sessions, board meetings, executive offsites, Town Halls, customer visits, workshops, and other executive operating rhythms.
Prepare agendas, briefing materials, presentations, reports, executive communications, leadership updates, and professional business correspondence.
Document and track decisions, action items, commitments, and deliverables, following up with stakeholders to maintain accountability and progress.
Serve as a key point of contact between the executive and employees, customers, business partners, and other internal and external stakeholders.
Provide calendar, travel, meeting, event, and administrative coverage for other executives when Executive Assistant teammates are away or additional support is required.
Coordinate meeting and event logistics, including catering, meeting spaces, materials, technology, transportation, and workplace requirements, in partnership with Office Coordinators and other team members.
Identify opportunities to improve executive support, calendaring, travel, event coordination, administrative workflows, team documentation, and shared Executive Assistant practices.

Position Details

Reports directly to the People Experience Manager, who is responsible for performance, development, workload support, and the Executive Assistant team’s operating practices.
Maintains a dotted-line relationship with the primary executive for priorities, daily direction, and executive-specific support.
Prioritizes support for the primary executive while providing flexible coverage to other executives, the Executive Assistant team, and broader People Experience initiatives.
Includes strategic executive partnership and hands-on administrative, meeting, event, and workplace support.
Handles sensitive and confidential information requiring a high level of discretion, professionalism, and sound judgment.
Work arrangement: Hybrid (4 days in the office)

Minimum Qualifications

Five years of experience supporting senior leaders in an Executive Assistant or senior executive administration capacity.
Experience managing complex executive calendars, competing priorities, travel arrangements, meetings, and scheduling.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience preparing executive presentations, reports, briefing materials, meeting documentation, and professional business correspondence.
Demonstrated written and verbal communication skills, including experience communicating with executives, employees, customers, and external stakeholders.
Demonstrated organizational, prioritization, and time-management skills in a fast-paced and changing environment.
Experience handling confidential and sensitive information with discretion and sound judgment.
Demonstrated ability to anticipate needs, identify potential issues, solve problems, and act without detailed direction.
Experience working independently and collaboratively within a shared team support model.
Ability to adapt to shifting priorities, balance competing demands, and provide coverage outside regular individual responsibilities when business or team needs require it.
Legal authorization to work in Canada without company sponsorship.

Preferred Qualifications

Diploma or degree in Business Administration, Office Administration, Communications, or a related field.
Experience supporting multiple executives or providing backup coverage within a centralized Executive Assistant team.
Experience working in a matrixed environment with a direct manager and a dotted-line relationship to an executive or business leader.
Experience coordinating board meetings, executive offsites, Town Halls, customer visits, workshops, and large company events.
Experience supporting internal communications, executive operations, workplace experience, or cross-functional initiatives.
Understanding of organizational dynamics, executive-level priorities, and business operations.
Advanced project coordination, event planning, and stakeholder management experience.
Experience building trusted relationships and coordinating across diverse stakeholder groups.
Experience contributing to process improvements, shared administrative standards, team documentation, and operational excellence initiatives.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role.

Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides proactive, high-level support to a primary executive by managing complex calendars, travel, and daily priorities. They also collaborate with the broader EA team to provide coverage, coordinate major events, and maintain consistent administrative practices across the organization.

Requirements

Candidates must have at least five years of experience supporting senior leaders and possess advanced proficiency in Microsoft 365. Strong organizational, communication, and problem-solving skills are required, along with the ability to handle sensitive information with discretion.

Skills

Executive support
Calendar management
Travel coordination
Meeting coordination
Stakeholder management
Microsoft 365
Communication skills
Organizational skills
Time management
Problem solving
Confidentiality
Project coordination
Event planning
Administrative workflows
Business correspondence
Reporting

Benefits

Employer-paid comprehensive benefits
Dental coverage
Prescription drug coverage
Vision coverage
Paramedical coverage
Health spending account
Three weeks of vacation
Six flex days
One-week paid company-wide holiday shutdown
Professional development allowance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Direct Liquid Cooling
Data Centers
High-performance computing
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Calendar management
Travel arrangements
Event planning
Stakeholder management
Administrative support
Business administration
Project coordination
Process improvement
Hybrid work
Corporate communications
Board meetings
Town halls
Operational excellence
Confidentiality
Professional development

Report this job