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Added 1 day ago
H
IT Project Manager
HrBrain
Featured · Posted directly by employer
Waterloo, ON
- $70 CAD / hour
- Contract
Support the end-to-end technology delivery of the MPW Replatform project, translating project priorities into executable plans, milestones, dependencies, and measurable outcomes.
Added 13 mins ago
JI
Project Coordinator
J.D. Irving, Limited
NS · Dartmouth, NS
- Full-time
…in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration…
Added 13 mins ago
S
Associate Manager, Distribution (Onsite)
Stryker
Hamilton, ON
- Full-time
As the Associate Manager, Distribution (Onsite), you will lead and support the Distribution Team by effectively organizing resources, prioritizing tasks, and ensuring that performance…
Added 14 mins ago
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Office Coordinator
Ecolab
Calgary, AB · CAN-Calgary Plant Starfield
- Full-time
…employee experience initiatives to ensure the office remains professional, welcoming, organized, and efficient. You will work closely with employees, leaders, Human Resources, IT, vendors,…
Added 14 mins ago
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Executive Assistant
Ecolab
Calgary, AB · CAN-Calgary Office Quarry Park
- Full-time
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Added 28 mins ago
BS
Requirements Modeling Engineer
Bartech Staffing
Windsor, ON
- $44 to $45.52 CAD / hour
- Contract
Bartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Vertage, a connected…
Added 28 mins ago
UO
Manager, Founder & Venture Initiatives
University of Calgary
Calgary, AB
- Full-time
…students, faculty, and the community. Our mission is to create and support game-changing innovators and accelerate their ideas from conception to impact. Located in the President's Office…
Added 28 mins ago
KB
Project Sales Associate
Kent Building Supplies
Fredericton, NB
- Full-time
Take initiative and confidently direct customer interactions
Added 28 mins ago
VS
Registered Practical Nurse (RPN) -Part-time (2026-11004)
Verve Senior Living
Ottawa, ON
- Part-time
Answers emergency calls from residents, giving assistance where possible, and contacting professional help and/or family when necessary.
Added 28 mins ago
R
Counter Sales
ROBINSON
Cranbrook, BC
- Full-time
Our Counter Sales Representative will have a direct impact on our customers by providing exceptional, personalized service at our new Cranbrook location. This is an exciting opportunity to…
Added 28 mins ago
BG
Project Controls Specialist
BTY Group
Toronto, ON
- $90,000 to $120,000 CAD / year
- Full-time
…their ideas, play a role in an inclusive team, and receive support for their well-being and professional development. Work on engaging, high-impact projects that promote the health of the…
Added 28 mins ago
VH
Phyisican Assistant
Verismo Health
Waterloo, ON
- Full-time
…with cutting-edge technologies to streamline workflows and support exceptional care delivery. At Verismo Health Inc., we are shaping the future of healthcare one patient at a…
Added 28 mins ago
A
Direct Tax Manager
Autodesk
Toronto, ON
- €68,000 to €99,000 EUR / year
- Full-time
Are you a technology-minded tax professional who enjoys improving processes, challenging the status quo
Added 29 mins ago
Assistant Manager, Global Periodic and Regulatory Refresh
Scotiabank
Toronto, ON
Support KYC/AML, facilitating the refresh of Global GBM clients in an efficient, compliant, and client-centric manner
Added 29 mins ago
S
Customer Success Manager
SAS
Canada
- Other
…the Federal and Provincial levels. The CSM role focuses on direct client relationships to Adopt and Expand usage of the SAS software and solutions, to identify new opportunities and to…
Added 43 mins ago
W
Manager, Inbound Account Executives
WellnessLiving
Vaughan, ON
- Full-time
Build and refine scalable sales processes, workflows, playbooks, and best practices that support consistent team execution.
Added 43 mins ago
BG
Senior Cost Consultant (Estimator/Quantity Surveyor)
BTY Group
Ottawa, ON
- $80,000 to $120,000 CAD / year
- Full-time
…their ideas, play a role in an inclusive team, and receive support for their well-being and professional development. Work on engaging, high-impact projects that promote the health of the…
Added 43 mins ago
TE
Project Engineer, Power and Energy
TC Energy
Calgary, AB
- Full-time
The role will support a portfolio that may include natural gas-fired generation (front of meter and islanded), battery energy storage systems (BESS), cogeneration facilities and hybrid…
Added 43 mins ago
TE
Project Engineer, Power and Energy
TC Energy
Calgary, AB
- Full-time
The role will support a portfolio that may include natural gas-fired generation (front of meter and islanded), battery energy storage systems (BESS), cogeneration facilities and hybrid…
Added 43 mins ago
TS
Maintenance Specialist
The Salvation Army Canada and Bermuda Territory
Newmarket, ON · York Housing & Supportive Services - Belinda's Place
- Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 43 mins ago
Payroll Tax Specialist - Canada
Vensure Employer Solutions
Westmount, QC
Provide the highest level of customer service and support to clients through the assistance and resolution of payroll tax issues, questions or requests.
Added 58 mins ago
RP
Marketing Specialist
Roylo Partners
Toronto, ON
- Full-time
This role combines writing, coordination and administrative support. You'll help prepare communications, organise information, assist with internal updates and ensure messages are shared…
Added 58 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…prisons in Montreal, Quebec. The incumbent will act as the direct link between the principal investigator, the research team, and the external stakeholders, including study recruitment…
Added 58 mins ago
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the direct supervision of the Director of Operations, the incumbent provides administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 58 mins ago
B
Stockpile and Ship loading Superintendent
Baffinland
Pond Inlet, NU
- Full-time
Consistently and equitably apply all BIM policies procedures; inculcate, support and verify safe and efficient work practices by visible, felt and engaging leadership.
Added 58 mins ago
GT
Scrum Master
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $70 to $85 CAD / hour
- Contract
This is a specialized professional role that focuses on the improvement of the agile team and champions the Agile and Scaled Agile methodology. The Scrum Master provides guidance to teams,…

Ecolab

Executive Assistant

Calgary, AB, Canada
CAN-Calgary Office Quarry Park, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 9, 2026

Original job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

As an Executive Assistant, you will be a trusted partner to a primary executive, helping them manage priorities, protect their time, and move important decisions and commitments forward. You will build a close partnership with your executive through a dotted-line relationship while reporting directly to the People Experience Manager for performance, development, workload support, and participation in the Executive Assistant team’s shared operating practices.

This role combines dedicated executive support with a collaborative, one-team approach. Your primary executive will remain your first priority, and you will also provide coverage across the organization, support major meetings and events, and help strengthen consistent and dependable executive support practices. One executive partnership. One collaborative EA team.

What’s in it For You

Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
RRSP: 2% employer-sponsored contribution.
Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Dress for your day in a casual, professional environment.
Work in a hybrid environment.

What You Will Do

Provide proactive, high-quality support to your primary executive by managing priorities, commitments, calendars, and day-to-day activities.
Build a strong understanding of your executive’s working style, business objectives, key relationships, and priorities to anticipate needs and protect their time and focus.
Manage a complex executive calendar, resolve scheduling conflicts, coordinate domestic and international travel, and ensure the executive is prepared for important meetings and engagements.
Coordinate leadership meetings, business reviews, planning sessions, board meetings, executive offsites, Town Halls, customer visits, workshops, and other executive operating rhythms.
Prepare agendas, briefing materials, presentations, reports, executive communications, leadership updates, and professional business correspondence.
Document and track decisions, action items, commitments, and deliverables, following up with stakeholders to maintain accountability and progress.
Serve as a key point of contact between the executive and employees, customers, business partners, and other internal and external stakeholders.
Provide calendar, travel, meeting, event, and administrative coverage for other executives when Executive Assistant teammates are away or additional support is required.
Coordinate meeting and event logistics, including catering, meeting spaces, materials, technology, transportation, and workplace requirements, in partnership with Office Coordinators and other team members.
Identify opportunities to improve executive support, calendaring, travel, event coordination, administrative workflows, team documentation, and shared Executive Assistant practices.

Position Details

Reports directly to the People Experience Manager, who is responsible for performance, development, workload support, and the Executive Assistant team’s operating practices.
Maintains a dotted-line relationship with the primary executive for priorities, daily direction, and executive-specific support.
Prioritizes support for the primary executive while providing flexible coverage to other executives, the Executive Assistant team, and broader People Experience initiatives.
Includes strategic executive partnership and hands-on administrative, meeting, event, and workplace support.
Handles sensitive and confidential information requiring a high level of discretion, professionalism, and sound judgment.
Work arrangement: Hybrid (4 days in the office)

Minimum Qualifications

Five years of experience supporting senior leaders in an Executive Assistant or senior executive administration capacity.
Experience managing complex executive calendars, competing priorities, travel arrangements, meetings, and scheduling.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience preparing executive presentations, reports, briefing materials, meeting documentation, and professional business correspondence.
Demonstrated written and verbal communication skills, including experience communicating with executives, employees, customers, and external stakeholders.
Demonstrated organizational, prioritization, and time-management skills in a fast-paced and changing environment.
Experience handling confidential and sensitive information with discretion and sound judgment.
Demonstrated ability to anticipate needs, identify potential issues, solve problems, and act without detailed direction.
Experience working independently and collaboratively within a shared team support model.
Ability to adapt to shifting priorities, balance competing demands, and provide coverage outside regular individual responsibilities when business or team needs require it.
Legal authorization to work in Canada without company sponsorship.

Preferred Qualifications

Diploma or degree in Business Administration, Office Administration, Communications, or a related field.
Experience supporting multiple executives or providing backup coverage within a centralized Executive Assistant team.
Experience working in a matrixed environment with a direct manager and a dotted-line relationship to an executive or business leader.
Experience coordinating board meetings, executive offsites, Town Halls, customer visits, workshops, and large company events.
Experience supporting internal communications, executive operations, workplace experience, or cross-functional initiatives.
Understanding of organizational dynamics, executive-level priorities, and business operations.
Advanced project coordination, event planning, and stakeholder management experience.
Experience building trusted relationships and coordinating across diverse stakeholder groups.
Experience contributing to process improvements, shared administrative standards, team documentation, and operational excellence initiatives.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role.

Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

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More about this job

Responsibilities

The Executive Assistant provides proactive, high-level support to a primary executive by managing complex calendars, travel, and daily priorities. They also collaborate with the broader EA team to provide coverage, coordinate major events, and maintain consistent administrative practices across the organization.

Requirements

Candidates must have at least five years of experience supporting senior leaders and possess advanced proficiency in Microsoft 365. Strong organizational, communication, and problem-solving skills are required, along with the ability to handle sensitive information with discretion.

Skills

Executive support
Calendar management
Travel coordination
Meeting coordination
Stakeholder management
Microsoft 365
Communication skills
Organizational skills
Time management
Problem solving
Confidentiality
Project coordination
Event planning
Administrative workflows
Business correspondence
Reporting

Benefits

Employer-paid comprehensive benefits
Dental coverage
Prescription drug coverage
Vision coverage
Paramedical coverage
Health spending account
Three weeks of vacation
Six flex days
One-week paid company-wide holiday shutdown
Professional development allowance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Direct Liquid Cooling
Data Centers
High-performance computing
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Calendar management
Travel arrangements
Event planning
Stakeholder management
Administrative support
Business administration
Project coordination
Process improvement
Hybrid work
Corporate communications
Board meetings
Town halls
Operational excellence
Confidentiality
Professional development

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