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Added 6 mins ago
LS
Electrical Coordinator, Complex ICI - Permanent - 19650
LRO Staffing
Toronto, ON
- Full-time
…turns one great job into a career's worth of them. This is a business that rewards the people who deliver, backs them with room to grow, and lets them share in the success they help…
Added 6 mins ago
DB
HSE/Auxiliary Trainer– Fixed Term Contract, Fly In/Fly Out - Gahcho Kué Mine
De Beers Group
NT · Northwest Territories, Canada
- Full-time
…diamond company. Globally, we are a team of more than 20,000 people, with operations in Canada, Botswana, Namibia, and South Africa, and activities across the diamond value chain from…
Added 6 mins ago
TL
Executive Assistant
The Leadership Agency
Toronto, ON
- Full-time
That’s a lot of moving parts, and this role exists to keep all of them moving. As Executive Assistant to the Managing Partner, you’ll be Elizabeth’s right hand: owning her calendar,…
Added 6 mins ago
DB
Process Plant Operator, Fixed-Term Contract
De Beers Group
NT · Northwest Territories, Canada
- Contract
…diamond company. Globally, we are a team of more than 20,000 people, with operations in Canada, Botswana, Namibia, and South Africa, and activities across the diamond value chain from…
Added 6 mins ago
DB
Heavy Equipment Operator, Multi-Skilled, Mine Operations - Fixed-Term Contract Fly In/Fly Out
De Beers Group
NT · Northwest Territories, Canada
- Contract
…diamond company. Globally, we are a team of more than 20,000 people, with operations in Canada, Botswana, Namibia, and South Africa, and activities across the diamond value chain from…
Added 6 mins ago
R
Branch Manager
ROBINSON
Swift Current, SK
- Full-time
We know what it means to put the customer first - our business is built upon a tradition of exceptional, individualized customer service. Our employees experience the excitement and…
Added 6 mins ago
M
Senior H&B Consultant I
Marsh
Winnipeg, MB
- Full-time
We are seeking a talented individual to join our Workforce Health Consulting team, part of our People and Investments business at Marsh. This role will be based out of one of our Canadian…
Added 6 mins ago
P
Practice Lead, Natural Sciences & Forestry
Proven
Calgary, AB
- Full-time
…excellence, quality management, discipline capability, staffing, and people development. Commercial sector leaders own client relationships, pursuits, and business growth. This structure…
Added 6 mins ago
M
Senior H&B Consultant I
Marsh
Halifax, NS
- Full-time
We are seeking a talented individual to join our Workforce Health Consulting team, part of our People and Investments business at Marsh. This role will be based out of one of our Canadian…
Added 6 mins ago
PE
Practice Lead, Natural Sciences & Forestry
PRI Engineering
Calgary, AB
- Full-time
…excellence, quality management, discipline capability, staffing, and people development. Commercial sector leaders own client relationships, pursuits, and business growth. This structure…
Added 6 mins ago
M
Senior H&B Consultant I
Marsh
Calgary, AB
- Full-time
We are seeking a talented individual to join our Workforce Health Consulting team, part of our People and Investments business at Marsh. This role will be based out of one of our Canadian…
Added 6 mins ago
LS
Human Resources Manager - Permanent - 19573
LRO Staffing
Ottawa, ON
- Full-time
Partner with Operations to support compliance with applicable employment standards, occupational health and safety legislation, Ministry of Labour requirements and facility safety protocols
Added 6 mins ago
EE
Business Development Manager
Express Employment Professionals - Calgary
Calgary, AB
- $50,000 to $65,000 CAD / year
- Full-time
…team. In this role, you will be responsible for developing new business opportunities, growing client partnerships, and promoting our full suite of staffing and workforce solutions. This is…
Added 6 mins ago
G
Delivery Manager, CRM & Enterprise Applications
GreenShield
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Partner with product owners and business stakeholders to evaluate, prioritize, and deliver platform enhancements.
Added 6 mins ago
M
Senior Health & Benefits Consultant - Calgary based position
Marsh
Calgary, AB
- Full-time
…broader health and well-being programs, while contributing to business growth and strengthening Marsh’s market presence in…
Added 6 mins ago
M
Senior H&B Consultant I
Marsh
Vancouver, BC
- Full-time
We are seeking a talented individual to join our Workforce Health Consulting team, part of our People and Investments business at Marsh. This role will be based out of one of our Canadian…
Added 6 mins ago
UB
Planner
Urban Barn
Burnaby, BC
- $85,000 to $92,000 CAD / year
- Full-time
Help people create homes they love. Join the Urban Barn team as a Planner at our Home Office in Burnaby, BC.
Added 6 mins ago
B
Bilingual Facility Manager III (EN/FR)
BGIS
Montreal, QC
- Full-time
Builds strong relationships with end users and is a trusted partner with the assigned line of business/client.
Added 6 mins ago
M
Senior H&B Consultant I
Marsh
Montreal, QC
- Full-time
We are seeking a talented individual to join our Workforce Health Consulting team, part of our People and Investments business at Marsh. This role will be based out of one of our Canadian…
Added 6 mins ago
M
Senior H&B Consultant I
Marsh
Toronto, ON
- Full-time
We are seeking a talented individual to join our Workforce Health Consulting team, part of our People and Investments business at Marsh. This role will be based out of one of our Canadian…
Added 6 mins ago
Management and Sales Trainee
Sherwin-Williams
Abbotsford, BC
…it possible to live this purpose, and for customers and our business to achieve great results. Sherwin-Williams is a place that takes its stability, growth and momentum and translates it to…
Added 6 mins ago
NA
Global Engagement and Mobility Assistant
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Certificate OR Diploma in a related field. Degree in International Education, Business Administration, Communications, Education, or a related field preferred.
Added 6 mins ago
FA
General Manager, ALMA Cabbagetown
Forum Asset Management
ON · As Listed/Assigned, Ontario
- Full-time
This role is part lifestyle curator, part strategic operator and part culture builder. Our facilities partner owns the technical side of the building. You will own everything else: the…
Added 6 mins ago
FT
Program Lead, Enterprise CRM (Higher Education)
Fanshawe Toronto@ILAC
London, ON
- Full-time
Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and…
Added 6 mins ago
FG
JUMBO - Associate - Vaughan Mills
Fox Group Canada Inc.
Vaughan, ON
- Part-time
Fox Group (10,000+ employees globally) is a leading, fast-growing retailer and partner of choice, operating several well-known retail brands across Israel, Europe, and Canada. We are proud…

Ecolab

Executive Assistant

Calgary, AB, Canada
CAN-Calgary Office Quarry Park, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 9, 2026

Original job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

As an Executive Assistant, you will be a trusted partner to a primary executive, helping them manage priorities, protect their time, and move important decisions and commitments forward. You will build a close partnership with your executive through a dotted-line relationship while reporting directly to the People Experience Manager for performance, development, workload support, and participation in the Executive Assistant team’s shared operating practices.

This role combines dedicated executive support with a collaborative, one-team approach. Your primary executive will remain your first priority, and you will also provide coverage across the organization, support major meetings and events, and help strengthen consistent and dependable executive support practices. One executive partnership. One collaborative EA team.

What’s in it For You

Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
RRSP: 2% employer-sponsored contribution.
Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Dress for your day in a casual, professional environment.
Work in a hybrid environment.

What You Will Do

Provide proactive, high-quality support to your primary executive by managing priorities, commitments, calendars, and day-to-day activities.
Build a strong understanding of your executive’s working style, business objectives, key relationships, and priorities to anticipate needs and protect their time and focus.
Manage a complex executive calendar, resolve scheduling conflicts, coordinate domestic and international travel, and ensure the executive is prepared for important meetings and engagements.
Coordinate leadership meetings, business reviews, planning sessions, board meetings, executive offsites, Town Halls, customer visits, workshops, and other executive operating rhythms.
Prepare agendas, briefing materials, presentations, reports, executive communications, leadership updates, and professional business correspondence.
Document and track decisions, action items, commitments, and deliverables, following up with stakeholders to maintain accountability and progress.
Serve as a key point of contact between the executive and employees, customers, business partners, and other internal and external stakeholders.
Provide calendar, travel, meeting, event, and administrative coverage for other executives when Executive Assistant teammates are away or additional support is required.
Coordinate meeting and event logistics, including catering, meeting spaces, materials, technology, transportation, and workplace requirements, in partnership with Office Coordinators and other team members.
Identify opportunities to improve executive support, calendaring, travel, event coordination, administrative workflows, team documentation, and shared Executive Assistant practices.

Position Details

Reports directly to the People Experience Manager, who is responsible for performance, development, workload support, and the Executive Assistant team’s operating practices.
Maintains a dotted-line relationship with the primary executive for priorities, daily direction, and executive-specific support.
Prioritizes support for the primary executive while providing flexible coverage to other executives, the Executive Assistant team, and broader People Experience initiatives.
Includes strategic executive partnership and hands-on administrative, meeting, event, and workplace support.
Handles sensitive and confidential information requiring a high level of discretion, professionalism, and sound judgment.
Work arrangement: Hybrid (4 days in the office)

Minimum Qualifications

Five years of experience supporting senior leaders in an Executive Assistant or senior executive administration capacity.
Experience managing complex executive calendars, competing priorities, travel arrangements, meetings, and scheduling.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience preparing executive presentations, reports, briefing materials, meeting documentation, and professional business correspondence.
Demonstrated written and verbal communication skills, including experience communicating with executives, employees, customers, and external stakeholders.
Demonstrated organizational, prioritization, and time-management skills in a fast-paced and changing environment.
Experience handling confidential and sensitive information with discretion and sound judgment.
Demonstrated ability to anticipate needs, identify potential issues, solve problems, and act without detailed direction.
Experience working independently and collaboratively within a shared team support model.
Ability to adapt to shifting priorities, balance competing demands, and provide coverage outside regular individual responsibilities when business or team needs require it.
Legal authorization to work in Canada without company sponsorship.

Preferred Qualifications

Diploma or degree in Business Administration, Office Administration, Communications, or a related field.
Experience supporting multiple executives or providing backup coverage within a centralized Executive Assistant team.
Experience working in a matrixed environment with a direct manager and a dotted-line relationship to an executive or business leader.
Experience coordinating board meetings, executive offsites, Town Halls, customer visits, workshops, and large company events.
Experience supporting internal communications, executive operations, workplace experience, or cross-functional initiatives.
Understanding of organizational dynamics, executive-level priorities, and business operations.
Advanced project coordination, event planning, and stakeholder management experience.
Experience building trusted relationships and coordinating across diverse stakeholder groups.
Experience contributing to process improvements, shared administrative standards, team documentation, and operational excellence initiatives.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role.

Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides proactive, high-level support to a primary executive by managing complex calendars, travel, and daily priorities. They also collaborate with the broader EA team to provide coverage, coordinate major events, and maintain consistent administrative practices across the organization.

Requirements

Candidates must have at least five years of experience supporting senior leaders and possess advanced proficiency in Microsoft 365. Strong organizational, communication, and problem-solving skills are required, along with the ability to handle sensitive information with discretion.

Skills

Executive support
Calendar management
Travel coordination
Meeting coordination
Stakeholder management
Microsoft 365
Communication skills
Organizational skills
Time management
Problem solving
Confidentiality
Project coordination
Event planning
Administrative workflows
Business correspondence
Reporting

Benefits

Employer-paid comprehensive benefits
Dental coverage
Prescription drug coverage
Vision coverage
Paramedical coverage
Health spending account
Three weeks of vacation
Six flex days
One-week paid company-wide holiday shutdown
Professional development allowance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Direct Liquid Cooling
Data Centers
High-performance computing
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Calendar management
Travel arrangements
Event planning
Stakeholder management
Administrative support
Business administration
Project coordination
Process improvement
Hybrid work
Corporate communications
Board meetings
Town halls
Operational excellence
Confidentiality
Professional development

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