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Added 6 mins ago
OH
IT Specialist
O'Dell HVAC Group
Ottawa, ON
- Full-time
We are seeking an IT Specialist to join our team. Reporting to the Manager, Enterprise IT & Systems you will play a key role in supporting and maintaining the organization's technology…
Added 6 mins ago
LS
Human Resources Manager - Permanent - 19573
LRO Staffing
Ottawa, ON
- Full-time
LRO Staffing is partnering with a well-established manufacturing organization in Ottawa to recruit a Human Resources Manager for a full-time, permanent opportunity. This is an excellent…
Added 6 mins ago
BC
Project Administrator
Bird Construction
Regina, SK · Saskatoon, SK · Vancouver, BC · Edmonton, AB · Calgary, AB
- Full-time
Project AdministratorThe Site Administrator will report to the Project Manager. This role will be responsible for file maintenance, daily LEMs, timesheet and payroll processing.
Added 6 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Victoria, BC
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 6 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Bromont, QC
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 6 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Saint-Jérôme, QC
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 6 mins ago
OH
IT Specialist
O’Dell HVAC Group
Ottawa, ON
- Full-time
We are seeking an IT Specialist to join our team. Reporting to the Manager, Enterprise IT & Systems you will play a key role in supporting and maintaining the organization's technology…
Added 6 mins ago
A
Responsable de comptes, ventes numériques/ Digital Sales Account Manager
ADP
Montreal, QC
- Full-time
Formation académique en administration des affaires, marketing, finance, comptabilité ou dans un domaine connexe- Une expérience professionnelle équivalente sera également considérée
Added 6 mins ago
FT
Program Lead, Enterprise CRM (Higher Education)
Fanshawe Toronto@ILAC
London, ON
- Full-time
…support allowing the technical architect to focus on system administration, support, maintenance, architecture, design, development and other activities related to the software development…
Added 21 mins ago
WC
Housing Services Coordinator (2026-415-HHS)
WoodGreen Community Services
Toronto, ON
- Full-time
This position is accountable to the Manager, Tenant Resolutions and Housing Operations for the daily management of the physical, administrative and operational components of the housing…
Added 21 mins ago
E
Office Coordinator
Ecolab
Calgary, AB · CAN-Calgary Plant Starfield
- Full-time
Reporting to the People Experience Manager, you will coordinate workplace operations and employee experience initiatives to ensure the office remains professional, welcoming, organized, and…
Added 36 mins ago
L
Assistant Manager, Guest Experience | Midtown, Saskatoon
lululemon
Saskatoon, SK
- Full-time
The Assistant Manager, Guest Experience role is an essential part of the store leadership team, ensuring our team members and guests (i.e., customers) receive a quality experience in our…
Added 36 mins ago
CO
Ontario Works Supervisor
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Internship
Characteristic: Under the direction of the Social Services Program Manager.
Added 36 mins ago
CO
Recruitment Specialist
CCI Ottawa
Ottawa, ON
- Full-time
Certificate, diploma, or degree in Human Resources, Business Administration, or a related field.
Added 36 mins ago
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Assistant Manager, Guest Experience | Contract till June 2027 | Royalty Crossing Pop Up, PEI
lululemon
Charlottetown, PE
- Full-time
The Assistant Manager, Guest Experience role is an essential part of the store leadership team, ensuring our team members and guests (i.e., customers) receive a quality experience in our…
Added 36 mins ago
L
Assistant Manager, Operations | Tanger Outlet
lululemon
Ottawa, ON
- Internship
The Assistant Manager, Operations role is an essential part of the store leadership team and is responsible for making sure our retail business runs smoothly and successfully. Assistant…
Added 50 mins ago
FC
Program Lead, Enterprise CRM (Higher Education)
Fanshawe College
London, ON
- Full-time
…support allowing the technical architect to focus on system administration, support, maintenance, architecture, design, development and other activities related to the software development…
Added 51 mins ago
W
Total Rewards Analyst
Winpak
Winnipeg, MB
- Full-time
Winpak Corporate is seeking a Total Rewards Analyst to join its Corporate Human Resources team based in Winnipeg, Manitoba. Reporting to the Manager, Total Rewards, you will turn complex…
Added 1 hour ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
The Human Resources Generalist plays a key role in supporting employees and managers across the organization while delivering a broad range of human resources programs, services, and…
Added 1 hour ago
LV
ASSISTANT MANAGER-EN
La Vie En Rose
NL · Creston, NL
- Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 1 hour ago
NB
Human Resources Information Systems (HRIS) Analyst {NU C-26-053}
North Bay Regional Health Centre (NBRHC)
North Bay, ON
- $43.5 to $54.37 CAD / hour
- Full-time
Reporting to the Manager of Informatics & Information Systems, the HRIS Analyst works closely with Human Resources, Payroll, Finance, technical administrators, and Information Technology…
Added 1 hour ago
AE
Specialist, Talent Acquisition (temp. 15 months)
Agnico Eagle Mines Limited
Mirabel, QC
- Full-time
…international mining operations in a variety of areas, including administration, financial services, IT, supply chain, human resources, communications, construction as well as technical…
Added 1 hour ago
LV
ASSISTANT MANAGER-EN
La Vie En Rose
Laval, QC
- Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 1 hour ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Vaudreuil-Dorion, QC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 1 hour ago
R
Senior Advisor, Operations & Planning (Office of the VP) (People & Culture)
Radio-Canada
Ottawa, ON
- Full-time
You have completed post-secondary education in Business Administration, Public Administration, Human Resources, Communications, or a related field.

Ecolab

Office Coordinator

Calgary, AB, Canada
CAN-Calgary Plant Starfield, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 9, 2026

Original job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

The Office Coordinator serves as the first point of contact for employees, visitors, candidates, customers, and vendors and plays an important role in shaping the day-to-day workplace experience at our headquarters.

Reporting to the People Experience Manager, you will coordinate workplace operations and employee experience initiatives to ensure the office remains professional, welcoming, organized, and efficient. You will work closely with employees, leaders, Human Resources, IT, vendors, and building management to maintain workplace standards, support employee engagement, and ensure the office environment reflects CoolIT’s culture and values.

What’s in it For You

Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
RRSP: 2% employer-sponsored contribution.
Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Dress for your day in a casual, professional environment.

What You Will Do

Serve as the primary point of contact for visitors, customers, candidates, and vendors, coordinating registration, check-in, building access, security requirements, and host notifications.
Maintain a professional and welcoming reception area, common spaces, visitor areas, breakrooms, shared workspaces, and administrative areas.
Support day-to-day workplace readiness by monitoring and ordering office supplies, kitchen inventory, and other workplace resources.
Coordinate workspace moves, desk assignments, office setups, and workplace readiness activities that support office and manufacturing operations.
Serve as the primary liaison with building management and service providers, coordinating maintenance requests, repairs, workplace service tickets, and issue escalation.
Administer access cards, security badges, parking, and building access processes, including creating, issuing, replacing, tracking, and collecting employee and contractor badges.
Coordinate site access requirements for contractors, vendors, visitors, and temporary workers.
Ensure meeting rooms and boardrooms are organized, functional, fully supplied, and presentation-ready, including coordinating bookings, catering, technology support, and other meeting requirements.
Coordinate office administration, including mail, courier, shipping and receiving, office equipment, printers, workplace documentation, directories, and company-wide administrative processes.
Coordinate employee engagement activities, recognition programs, town halls, celebrations, customer visits, leadership meetings, company events, and other special events.
Support workplace onboarding by coordinating desk readiness, access cards, parking, welcome materials, and new-hire office orientation.
Maintain positive working relationships with vendors and service providers while tracking office expenses, purchase requests, invoices, budget-related activities, and workplace service records.

Position Details

The role supports the day-to-day workplace experience at CoolIT’s Starfield Manufacturing

Minimum Qualifications

Three to five years of experience in office coordination, workplace operations, employee experience, hospitality, administration, customer service, or a similar role.
Demonstrated ability to communicate professionally and effectively in English, both verbally and in writing.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
Experience coordinating multiple priorities in a fast-paced environment.
Legally authorized to work in Canada without company sponsorship.

Preferred Qualifications

Post-secondary education in Business Administration, Office Administration, Hospitality, Human Resources, Communications, or a related field, or an equivalent combination of education and experience. Experience supporting workplace operations, employee experience, reception services, or facilities coordination.
Experience coordinating meetings, events, onboarding activities, or office logistics.
Experience working with vendors, service providers, or building management teams.
Experience working in a corporate office, manufacturing, or technology environment.
Exceptional customer service and interpersonal skills, with the ability to provide a welcoming, professional, and positive experience.
Strong organizational and time-management skills, with the ability to coordinate logistics, manage competing priorities, and maintain attention to detail.
Exceptional verbal communication skills, with the ability to interact confidently and professionally with employees, executives, customers, candidates, and vendors.
Strong problem-solving and critical-thinking skills, with a proactive approach to identifying issues, responding to changing priorities, and implementing solutions.
Ability to build effective cross-functional working relationships while demonstrating professionalism, discretion, and collaboration.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role. Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest technology companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by the Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing, and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Apply About employer

More about this job

Responsibilities

The Office Coordinator serves as the primary point of contact for visitors and employees while managing daily workplace operations and office readiness. They are responsible for coordinating facility maintenance, vendor relationships, employee engagement events, and administrative logistics to ensure a professional office environment.

Requirements

Candidates must have three to five years of experience in office coordination, administration, or a similar role with proficiency in Microsoft Office Suite. Strong organizational, interpersonal, and communication skills are required to manage competing priorities in a fast-paced environment.

Skills

Office coordination
Workplace operations
Customer service
Administrative support
Facilities management
Vendor management
Event coordination
Microsoft Office Suite
Communication
Time management
Problem-solving
Critical thinking
Logistics
Onboarding support
Security administration

Benefits

Employer-paid comprehensive benefits
Dental coverage
Prescription drug coverage
Vision coverage
Paramedical coverage
Health spending account
Paid vacation
Flex days
Paid company-wide holiday shutdown
Professional development allowance

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Workplace Operations
Direct Liquid Cooling
Data Centers
Facilities Management
Vendor Relations
Employee Experience
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Microsoft PowerPoint
Administrative Support
Reception Services
Onboarding
Event Planning
Security Badging
Inventory Management
Manufacturing Environment
Corporate Office

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