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Added 6 mins ago
Child Care Cook & Assistant Educator
Upper Canada Child Care
New Tecumseth, ON
Records temperatures (food) and completes checklists/logs as required. Keeps all kitchen and house keeping records up-to-date.
Added 21 mins ago
UC
Cooks Helper - Full Time & Part Time
Unidine Canada
MB · Dugald, MB
- Full-time
- Part-time
Clean kitchen equipment after use according to health and safety policies and procedures.
Added 21 mins ago
M
Cook - Casual
Maquise
Calgary, AB
- Part-time
Clean kitchen equipment after use according to health and safety policies and procedures.
Added 21 mins ago
E
Office Coordinator
Ecolab
Calgary, AB · CAN-Calgary Plant Starfield
- Full-time
Support day-to-day workplace readiness by monitoring and ordering office supplies, kitchen inventory, and other workplace resources.
Added 36 mins ago
R
Outside Sales Representative
ROBINSON
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
…client relationships, and provide expert guidance on lighting, kitchen, and bath solutions through a consultative, customer-focused…
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VS
Dining Services Manager (2026-11058)
Verve Senior Living
Toronto, ON
- Full-time
Maintain high level of kitchen cleanliness and sanitation to ensure compliance with regional health and safety regulations.
Added 36 mins ago
VS
Dining Service Attendant (2026-11060)
Verve Senior Living
Calgary, AB
- Other
Maintains cleanliness in dining area including washing dishes, pots, pans, and cleaning kitchen equipment and area, as assigned according to established cleaning procedures. Sanitizes…
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JR
Kitchen Staff
JOEY Restaurant Group
Burnaby, BC
- Other
Role Description The Kitchen Staff role at JOEY Restaurant Group in Burnaby, BC is an on-site position responsible for supporting daily kitchen operations. Team members prepare ingredients,…
Added 36 mins ago
L
Product Operations Lead | Promenade St-Bruno
lululemon
Saint-Bruno-de-Montarville, QC · St-Bruno-de-Montarville, QC
- Full-time
For Experiential stores with food/beverage service only: Work may involve using industrial kitchen equipment and exposure to heat in order to prepare food or beverages
Added 36 mins ago
VS
Dining Service Attendant - Contract November 2026-April 2027 (2026-11052)
Verve Senior Living
Richmond Hill, ON
- Full-time
Maintains cleanliness in dining area including washing dishes, pots, pans, and cleaning kitchen equipment and area, as assigned according to established cleaning procedures. Sanitizes…
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KC
Senior Electrical Designer & Team Lead (EPS & Mechanisms)
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Toronto, ON
- Full-time
Fully stocked Toronto office kitchen with snacks, drinks, games and top-notch kitchen appliances.
Added 1 hour ago
HI
Associate, Operations and Project Management
Hillsdale Investment Management Inc.
Toronto, ON · Greater Toronto Area, Canada
- $80,000 to $120,000 CAD / year
- Full-time
Supportive amenities: commuting reimbursement, access to a stocked kitchen, catered lunches, and monthly employee events.
Added 1 hour ago
KC
Senior Electrical Designer & Team Lead
Kepler Communications Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Fully stocked Toronto office kitchen with snacks, drinks, games and top-notch kitchen appliances.
Added 1 hour ago
BD
24-Sales Associate | Part time
Bath Depot
Woodbridge, ON
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Compliance Associate
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London, ON
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Full job descriptionLine Cook / Kitchen Staff - Part-Time & Full-Time
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Seasonal Guest Experience Lead | Halifax Shopping Centre
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Baker
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- Full-time
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Cook
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Ability to read and write the English language to function appropriately within a kitchen environment (recipes, food audits, etc.).
Added 1 hour ago
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Line Cook I (Part-Time)
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…you're passionate about food quality and thrive in a dynamic kitchen environment, we invite you to…
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Compliance Associate
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- Full-time
Fully stocked Toronto office kitchen with snacks, drinks, games and top-notch kitchen appliances.
Added 1 hour ago
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2nd Cook (Full-time) - Moncton
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Moncton, NB
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…maintaining the smooth and efficient operation of all sections of the kitchen and serving areas through effective time management, overall professionalism, and poise. The 2nd Cook will be…
Added 1 hour ago
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Pastor, Greenwood Court
Tri-County Mennonite Homes
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- $25.64 to $29.74 CAD / hour
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Added 1 hour ago
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Customer Service Associate Part Time - 7255 Cranbrook
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Ecolab

Office Coordinator

Calgary, AB, Canada
CAN-Calgary Plant Starfield, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 9, 2026

Original job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

The Office Coordinator serves as the first point of contact for employees, visitors, candidates, customers, and vendors and plays an important role in shaping the day-to-day workplace experience at our headquarters.

Reporting to the People Experience Manager, you will coordinate workplace operations and employee experience initiatives to ensure the office remains professional, welcoming, organized, and efficient. You will work closely with employees, leaders, Human Resources, IT, vendors, and building management to maintain workplace standards, support employee engagement, and ensure the office environment reflects CoolIT’s culture and values.

What’s in it For You

Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
RRSP: 2% employer-sponsored contribution.
Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Dress for your day in a casual, professional environment.

What You Will Do

Serve as the primary point of contact for visitors, customers, candidates, and vendors, coordinating registration, check-in, building access, security requirements, and host notifications.
Maintain a professional and welcoming reception area, common spaces, visitor areas, breakrooms, shared workspaces, and administrative areas.
Support day-to-day workplace readiness by monitoring and ordering office supplies, kitchen inventory, and other workplace resources.
Coordinate workspace moves, desk assignments, office setups, and workplace readiness activities that support office and manufacturing operations.
Serve as the primary liaison with building management and service providers, coordinating maintenance requests, repairs, workplace service tickets, and issue escalation.
Administer access cards, security badges, parking, and building access processes, including creating, issuing, replacing, tracking, and collecting employee and contractor badges.
Coordinate site access requirements for contractors, vendors, visitors, and temporary workers.
Ensure meeting rooms and boardrooms are organized, functional, fully supplied, and presentation-ready, including coordinating bookings, catering, technology support, and other meeting requirements.
Coordinate office administration, including mail, courier, shipping and receiving, office equipment, printers, workplace documentation, directories, and company-wide administrative processes.
Coordinate employee engagement activities, recognition programs, town halls, celebrations, customer visits, leadership meetings, company events, and other special events.
Support workplace onboarding by coordinating desk readiness, access cards, parking, welcome materials, and new-hire office orientation.
Maintain positive working relationships with vendors and service providers while tracking office expenses, purchase requests, invoices, budget-related activities, and workplace service records.

Position Details

The role supports the day-to-day workplace experience at CoolIT’s Starfield Manufacturing

Minimum Qualifications

Three to five years of experience in office coordination, workplace operations, employee experience, hospitality, administration, customer service, or a similar role.
Demonstrated ability to communicate professionally and effectively in English, both verbally and in writing.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
Experience coordinating multiple priorities in a fast-paced environment.
Legally authorized to work in Canada without company sponsorship.

Preferred Qualifications

Post-secondary education in Business Administration, Office Administration, Hospitality, Human Resources, Communications, or a related field, or an equivalent combination of education and experience. Experience supporting workplace operations, employee experience, reception services, or facilities coordination.
Experience coordinating meetings, events, onboarding activities, or office logistics.
Experience working with vendors, service providers, or building management teams.
Experience working in a corporate office, manufacturing, or technology environment.
Exceptional customer service and interpersonal skills, with the ability to provide a welcoming, professional, and positive experience.
Strong organizational and time-management skills, with the ability to coordinate logistics, manage competing priorities, and maintain attention to detail.
Exceptional verbal communication skills, with the ability to interact confidently and professionally with employees, executives, customers, candidates, and vendors.
Strong problem-solving and critical-thinking skills, with a proactive approach to identifying issues, responding to changing priorities, and implementing solutions.
Ability to build effective cross-functional working relationships while demonstrating professionalism, discretion, and collaboration.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role. Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest technology companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by the Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing, and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Apply About employer

More about this job

Responsibilities

The Office Coordinator serves as the primary point of contact for visitors and employees while managing daily workplace operations and office readiness. They are responsible for coordinating facility maintenance, vendor relationships, employee engagement events, and administrative logistics to ensure a professional office environment.

Requirements

Candidates must have three to five years of experience in office coordination, administration, or a similar role with proficiency in Microsoft Office Suite. Strong organizational, interpersonal, and communication skills are required to manage competing priorities in a fast-paced environment.

Skills

Office coordination
Workplace operations
Customer service
Administrative support
Facilities management
Vendor management
Event coordination
Microsoft Office Suite
Communication
Time management
Problem-solving
Critical thinking
Logistics
Onboarding support
Security administration

Benefits

Employer-paid comprehensive benefits
Dental coverage
Prescription drug coverage
Vision coverage
Paramedical coverage
Health spending account
Paid vacation
Flex days
Paid company-wide holiday shutdown
Professional development allowance

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Workplace Operations
Direct Liquid Cooling
Data Centers
Facilities Management
Vendor Relations
Employee Experience
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Microsoft PowerPoint
Administrative Support
Reception Services
Onboarding
Event Planning
Security Badging
Inventory Management
Manufacturing Environment
Corporate Office

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