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Added 1 day ago
H
IT Project Manager
HrBrain
Featured · Posted directly by employer
Waterloo, ON
- $70 CAD / hour
- Contract
Organize and facilitate key Scrum ceremonies, including Sprint Planning, Daily Stand-ups, Sprint Reviews, and Retrospectives.
Added 14 mins ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
Kitchener, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 14 mins ago
AS
Personal Banking Advisor
Alterna Savings
Toronto, ON · Scarborough, ON
- Full-time
Proactively promote/sell and deliver a full range of banking products and services to meet our member’s needs.
Added 14 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Barrie, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 14 mins ago
A
Medical Advisor - Allergan Aesthetics
AbbVie
Markham, ON
- $112,000 to $162,000 CAD / year
- Full-time
Provide support to the local Brand Team and country manager, offering clinical insight, technical expertise, and
Added 14 mins ago
R
Account Manager
ResQ
Remote, Canada
- Full-time
- Remote
As an Account Manager at ResQ, you'll own and grow a portfolio of existing restaurant customers. You'll be responsible for strengthening relationships, driving customer retention, and…
Added 14 mins ago
D
General Management , Support Manager
Desjardins
Sainte-Thérèse, QC
- Full-time
As a General Management Support Manager, you play a key role in providing guidance to the general manager on cross-sector coordination for strategic files and the overall management of the…
Added 14 mins ago
RB
Senior Manager, Initiatives & Implementation Business Financial Services
Royal Bank of Canada
Halifax, NS
- Full-time
…Operating Officer and Regional Vice President, Business Financial…
Added 14 mins ago
Pre-Construction Manager, GES NA, Design and Construction
Amazon
Toronto, ON
As a Preconstruction Manager within Global Engineering Services (GES) North America (NA) Design & Construction (D&C), you are Amazon's owner's representative during the preconstruction…
Added 29 mins ago
DG
Senior Manager, Domestic Tax
Doane Grant Thornton LLP
Vaughan, ON
- Full-time
Assist businesses and individuals with a wide range of tax, financial and succession planning services
Added 29 mins ago
TO
IT Project Manager
Town of Newmarket
Newmarket, ON
- Contract
Under the direction of the Manager, Business Solutions & Project Service, as a key member of the Information Technology Services Project Management Office, the IT Project Manager is…
Added 29 mins ago
LI
Senior Manager, Operations
LaSalle Intelligent Solutions
Mississauga, ON
- $115,000 to $126,000 CAD / year
- Contract
Our client is seeking a Senior Laboratory Manager to lead laboratory operations and provide strategic and hands-on leadership to managers, supervisors, and laboratory personnel. This role…
Added 29 mins ago
EE
Business Development Manager
Express Employment Professionals - Calgary
Calgary, AB
- $50,000 to $65,000 CAD / year
- Full-time
Identify opportunities within existing accounts to expand services and increase business partnerships.
Added 29 mins ago
CF
Production Manager
Capsule Factory Nutraceuticals
Woodstock, ON
- Full-time
…supports brands and businesses by providing end-to-end production services, from formulation assistance to finished product packaging. With a focus on quality, consistency, and efficiency,…
Added 29 mins ago
GR
Business Development Manager
Goldbeck Recruiting
Abbotsford, BC
- $75,000 to $85,000 CAD / year
- Full-time
…They’re growing, and they’re adding a new Business Development Manager to lead that growth. You’ll work directly with the owner and have real influence over where the business goes…
Added 29 mins ago
B
Senior Project Manager
BGIS
Ottawa, ON
- Full-time
The Senior Project Manager plans and oversees the end-to-end delivery of assigned projects and ensures delivery within scope, budget and requirements. At this level, projects are typically…
Added 29 mins ago
CW
Facility Solutions Manager, full time
City Wide Facility Solutions
Vancouver, BC
- $55,000 to $80,000 CAD / year
- Full-time
City Wide Facility Solutions Vancouver is actively seeking a Facility Solutions Manager (FSM) for our Burnaby office.
Added 29 mins ago
CW
Facility Solutions Manager, full time
City Wide Facility Solutions
Burnaby, BC
- $55,000 to $80,000 CAD / year
- Full-time
City Wide Facility Solutions Vancouver is actively seeking a Facility Solutions Manager (FSM) for our Burnaby office.
Added 29 mins ago
OM
Directeur de compte média
Omnicom Media
Montreal, QC
- Full-time
Chercher de façon proactive des occasions d’améliorer les processus, les méthodes, les systèmes et/ou les services pour mieux servir le client et l’agence.
Added 29 mins ago
B
Senior Manager, Maintenance and Technical Services
Brunel
Brampton, ON
- $95,800 to $145,800 CAD / year
- Full-time
We are hiring for a Senior Manager, Maintenance and Technical Services for one of our food manufacturing clients, based in Brampton, Ontario. Under the direction of the Director of…
Added 29 mins ago
B
Bilingual Facility Manager III (EN/FR)
BGIS
Montreal, QC
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 29 mins ago
B
Bilingual Operations Manager (EN/FR)
BGIS
Montreal, QC
- Full-time
The Manager, Operations is responsible for operations and budget management, service delivery management, project management, client relationship management, health and safety, and…
Added 29 mins ago
DG
Senior Manager, Domestic Tax
Doane Grant Thornton LLP
Vaughan, ON
- Full-time
Assist businesses and individuals with a wide range of tax, financial and succession planning services
Added 29 mins ago
Director of Care
Optima Living
Morinville, AB
Reporting to the General Manager, the Director of Care leads and oversees the delivery, quality, and coordination of resident care, ensuring compliance with regulatory standards and…
Added 29 mins ago
Registered Landscape Architect
Al-Terra
Edmonton, AB · Calgary, AB
In this role, you will work closely with our Landscape Architecture team and allied disciplines to lead and support the planning, design, and delivery of a wide range of open space projects…
Added 29 mins ago
L
Senior Analyst, Continuous Improvement (Hybrid- Toronto, ON or Burnaby/BC)
LifeLabs
Toronto, ON · Burnaby, BC
- $79,900 to $101,800 CAD / year
…Canadians through accessible, accurate, and innovative diagnostic…

Ecolab

Office Coordinator

Calgary, AB, Canada
CAN-Calgary Plant Starfield, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 9, 2026

Original job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

The Office Coordinator serves as the first point of contact for employees, visitors, candidates, customers, and vendors and plays an important role in shaping the day-to-day workplace experience at our headquarters.

Reporting to the People Experience Manager, you will coordinate workplace operations and employee experience initiatives to ensure the office remains professional, welcoming, organized, and efficient. You will work closely with employees, leaders, Human Resources, IT, vendors, and building management to maintain workplace standards, support employee engagement, and ensure the office environment reflects CoolIT’s culture and values.

What’s in it For You

Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
RRSP: 2% employer-sponsored contribution.
Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Dress for your day in a casual, professional environment.

What You Will Do

Serve as the primary point of contact for visitors, customers, candidates, and vendors, coordinating registration, check-in, building access, security requirements, and host notifications.
Maintain a professional and welcoming reception area, common spaces, visitor areas, breakrooms, shared workspaces, and administrative areas.
Support day-to-day workplace readiness by monitoring and ordering office supplies, kitchen inventory, and other workplace resources.
Coordinate workspace moves, desk assignments, office setups, and workplace readiness activities that support office and manufacturing operations.
Serve as the primary liaison with building management and service providers, coordinating maintenance requests, repairs, workplace service tickets, and issue escalation.
Administer access cards, security badges, parking, and building access processes, including creating, issuing, replacing, tracking, and collecting employee and contractor badges.
Coordinate site access requirements for contractors, vendors, visitors, and temporary workers.
Ensure meeting rooms and boardrooms are organized, functional, fully supplied, and presentation-ready, including coordinating bookings, catering, technology support, and other meeting requirements.
Coordinate office administration, including mail, courier, shipping and receiving, office equipment, printers, workplace documentation, directories, and company-wide administrative processes.
Coordinate employee engagement activities, recognition programs, town halls, celebrations, customer visits, leadership meetings, company events, and other special events.
Support workplace onboarding by coordinating desk readiness, access cards, parking, welcome materials, and new-hire office orientation.
Maintain positive working relationships with vendors and service providers while tracking office expenses, purchase requests, invoices, budget-related activities, and workplace service records.

Position Details

The role supports the day-to-day workplace experience at CoolIT’s Starfield Manufacturing

Minimum Qualifications

Three to five years of experience in office coordination, workplace operations, employee experience, hospitality, administration, customer service, or a similar role.
Demonstrated ability to communicate professionally and effectively in English, both verbally and in writing.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
Experience coordinating multiple priorities in a fast-paced environment.
Legally authorized to work in Canada without company sponsorship.

Preferred Qualifications

Post-secondary education in Business Administration, Office Administration, Hospitality, Human Resources, Communications, or a related field, or an equivalent combination of education and experience. Experience supporting workplace operations, employee experience, reception services, or facilities coordination.
Experience coordinating meetings, events, onboarding activities, or office logistics.
Experience working with vendors, service providers, or building management teams.
Experience working in a corporate office, manufacturing, or technology environment.
Exceptional customer service and interpersonal skills, with the ability to provide a welcoming, professional, and positive experience.
Strong organizational and time-management skills, with the ability to coordinate logistics, manage competing priorities, and maintain attention to detail.
Exceptional verbal communication skills, with the ability to interact confidently and professionally with employees, executives, customers, candidates, and vendors.
Strong problem-solving and critical-thinking skills, with a proactive approach to identifying issues, responding to changing priorities, and implementing solutions.
Ability to build effective cross-functional working relationships while demonstrating professionalism, discretion, and collaboration.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role. Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest technology companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by the Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing, and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Apply About employer

More about this job

Responsibilities

The Office Coordinator serves as the primary point of contact for visitors and employees while managing daily workplace operations and office readiness. They are responsible for coordinating facility maintenance, vendor relationships, employee engagement events, and administrative logistics to ensure a professional office environment.

Requirements

Candidates must have three to five years of experience in office coordination, administration, or a similar role with proficiency in Microsoft Office Suite. Strong organizational, interpersonal, and communication skills are required to manage competing priorities in a fast-paced environment.

Skills

Office coordination
Workplace operations
Customer service
Administrative support
Facilities management
Vendor management
Event coordination
Microsoft Office Suite
Communication
Time management
Problem-solving
Critical thinking
Logistics
Onboarding support
Security administration

Benefits

Employer-paid comprehensive benefits
Dental coverage
Prescription drug coverage
Vision coverage
Paramedical coverage
Health spending account
Paid vacation
Flex days
Paid company-wide holiday shutdown
Professional development allowance

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Workplace Operations
Direct Liquid Cooling
Data Centers
Facilities Management
Vendor Relations
Employee Experience
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Microsoft PowerPoint
Administrative Support
Reception Services
Onboarding
Event Planning
Security Badging
Inventory Management
Manufacturing Environment
Corporate Office

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