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Added 6 mins ago
LS
Electrical Coordinator, Complex ICI - Permanent - 19650
LRO Staffing
Toronto, ON
- Full-time
…project, into systems that demand real specialism and reward a coordinator who reads the finer details and enjoys the…
Added 6 mins ago
G
Senior HSE Coordinator - Buildings
Graham
Saskatoon, SK
- Full-time
Graham is actively recruiting a Senior HSE Coordinator to support the Saskatchewan Buildings team in an area-based role located in Saskatoon. The position works closely with the…
Added 6 mins ago
TO
Deputy Fire Chief
Town of Newmarket
Newmarket, ON
- Full-time
Community Emergency Management Coordinator (CEMC) training through the Office of the Fire Marshal and Emergency Management (OFMEM).
Added 6 mins ago
A
Construction Coordinator
Averton
Edmonton, AB
- Full-time
We’re looking for a Construction Coordinator to support our Construction Manager and site teams in the day-to-day delivery of our residential projects, including construction…
Added 6 mins ago
A
Project Coordinator
Averton
Edmonton, AB
- Full-time
…documentation using scope and pricing reviewed by Estimating; routine site delivery bookings and access are coordinated by the Construction…
Added 7 mins ago
CH
Field Service Coordinator Intern - Summer 2027
Clean Harbors
Debert, NS
- Full-time
Clean Harbors in Debert, NS is hiring for a Field Service Project Coordinator Intern for Summer of 2027! This program is designed for students interested in maintaining a sustainable…
Added 7 mins ago
FH
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services
Fraser Health
Surrey, BC
- Part-time
To learn more about our MHSU programs and services, read employee insights, and current job vacancies, please visit this site: Fraser Health MHSU
Added 21 mins ago
WC
Housing Services Coordinator (2026-415-HHS)
WoodGreen Community Services
Toronto, ON
- Full-time
Competition #2026-415 HHSHousing Services Coordinator (2026-415-HHS)Employment Type:Permanent Full-Time, Bargaining Unit Work Hours:35 hours/week (M-F 9am-5pm)Work Setting:Onsite Required,…
Added 22 mins ago
LC
CS Instructor - Songwriting and Arranging
Langara College
Abbotsford, BC · Building C
- Part-time
Reporting to the Program Coordinator, the Instructor is responsible for the delivery and student evaluation of the assigned course as described in the curriculum/course outline. Instructors…
Added 22 mins ago
E
Office Coordinator
Ecolab
Calgary, AB · CAN-Calgary Plant Starfield
- Full-time
The Office Coordinator serves as the first point of contact for employees, visitors, candidates, customers, and vendors and plays an important role in shaping the day-to-day workplace…
Added 37 mins ago
PF
Logistics Coordinator
Prime Freight Logistics
Montreal, QC
- Full-time
Prime Freight | Nuns’ Island, Montreal | Full-time, on-site
Added 37 mins ago
C
Field Technical Lead - BAS
Convergint
Toronto, ON · Etobicoke, ON
- Full-time
…from award through completion of project, including: overall site management of project(s) for successful and timely completion within…
Added 37 mins ago
BD
Building Handover & Resident Services Coordinator
Bucci Developments
Vancouver, BC
- Full-time
…firm overseeing every stage of the development process, from site acquisition and design through construction, marketing, and property management. With a focus on thoughtful design, quality…
Added 37 mins ago
KF
HSEQ Coordinator
Keller Foundations, Ltd.
Halton Hills, Ontario
- Other
Keller is currently seeking a HSEQ Coordinator to join our regional team in Acton, ON.
Added 51 mins ago
Project Coordinator
ASSA ABLOY
Mississauga, ON
The Project Coordinator will be responsible for overseeing the entire project lifecycle, with a focus on procurement coordination.
Added 1 hour ago
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Administrative Assistant (6:30am-3pm)
Veolia | North America
AB · Edmonton, AB
- Full-time
The Administrative Assistant serves as the primary coordinator for end-to-end order management, ensuring seamless execution from initial order entry through final delivery. This role acts…
Added 1 hour ago
T(
Operations Coordinator - Part Time
TEN (Transportation Equipment Network)
Mississauga, ON
- Part-time
Maintain and document on site inventories of trailers and communicate findings to Operations team daily – primarily through Yard Checks.
Added 1 hour ago
CG
Intermediate Analyst, Logistics (Nuclear)
Calian Group
Tiverton, NS
- Full-time
Monitor logistics activities for compliance with radiation protection requirements, floor loading limits, container stacking capacities, and applicable site procedures.
Added 1 hour ago
R|
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 1 hour ago
R|
Clinical Research Coordinator - Regulatory Affairs (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…research studies to the Centre of Applied Ethics and other site specific…
Added 1 hour ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 hour ago
R|
Clinical Research Coordinator - CIM (Oncology)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The Centre for Innovative Medicine is located at the McGill University Health Centre (Glen Site), which is a unique center in Canada of 5000 m2 dedicated exclusively to clinical research.
Added 1 hour ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
☒ This position offers the possibility of a hybrid work arrangement (on-site and remote).
Added 1 hour ago
R|
ACCESS ALS Program Development Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Temporary
…Phase 1 unit - this initiative will close critical gaps in site capabilities, optimize recruitment, and attract high-value industry-sponsored trials across the country. The coordinating…
Added 1 hour ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time

Ecolab

Office Coordinator

Calgary, AB, Canada
CAN-Calgary Plant Starfield, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 9, 2026

Original job description

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

The Office Coordinator serves as the first point of contact for employees, visitors, candidates, customers, and vendors and plays an important role in shaping the day-to-day workplace experience at our headquarters.

Reporting to the People Experience Manager, you will coordinate workplace operations and employee experience initiatives to ensure the office remains professional, welcoming, organized, and efficient. You will work closely with employees, leaders, Human Resources, IT, vendors, and building management to maintain workplace standards, support employee engagement, and ensure the office environment reflects CoolIT’s culture and values.

What’s in it For You

Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account.
RRSP: 2% employer-sponsored contribution.
Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown.
$1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth.
Dress for your day in a casual, professional environment.

What You Will Do

Serve as the primary point of contact for visitors, customers, candidates, and vendors, coordinating registration, check-in, building access, security requirements, and host notifications.
Maintain a professional and welcoming reception area, common spaces, visitor areas, breakrooms, shared workspaces, and administrative areas.
Support day-to-day workplace readiness by monitoring and ordering office supplies, kitchen inventory, and other workplace resources.
Coordinate workspace moves, desk assignments, office setups, and workplace readiness activities that support office and manufacturing operations.
Serve as the primary liaison with building management and service providers, coordinating maintenance requests, repairs, workplace service tickets, and issue escalation.
Administer access cards, security badges, parking, and building access processes, including creating, issuing, replacing, tracking, and collecting employee and contractor badges.
Coordinate site access requirements for contractors, vendors, visitors, and temporary workers.
Ensure meeting rooms and boardrooms are organized, functional, fully supplied, and presentation-ready, including coordinating bookings, catering, technology support, and other meeting requirements.
Coordinate office administration, including mail, courier, shipping and receiving, office equipment, printers, workplace documentation, directories, and company-wide administrative processes.
Coordinate employee engagement activities, recognition programs, town halls, celebrations, customer visits, leadership meetings, company events, and other special events.
Support workplace onboarding by coordinating desk readiness, access cards, parking, welcome materials, and new-hire office orientation.
Maintain positive working relationships with vendors and service providers while tracking office expenses, purchase requests, invoices, budget-related activities, and workplace service records.

Position Details

The role supports the day-to-day workplace experience at CoolIT’s Starfield Manufacturing

Minimum Qualifications

Three to five years of experience in office coordination, workplace operations, employee experience, hospitality, administration, customer service, or a similar role.
Demonstrated ability to communicate professionally and effectively in English, both verbally and in writing.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
Experience coordinating multiple priorities in a fast-paced environment.
Legally authorized to work in Canada without company sponsorship.

Preferred Qualifications

Post-secondary education in Business Administration, Office Administration, Hospitality, Human Resources, Communications, or a related field, or an equivalent combination of education and experience. Experience supporting workplace operations, employee experience, reception services, or facilities coordination.
Experience coordinating meetings, events, onboarding activities, or office logistics.
Experience working with vendors, service providers, or building management teams.
Experience working in a corporate office, manufacturing, or technology environment.
Exceptional customer service and interpersonal skills, with the ability to provide a welcoming, professional, and positive experience.
Strong organizational and time-management skills, with the ability to coordinate logistics, manage competing priorities, and maintain attention to detail.
Exceptional verbal communication skills, with the ability to interact confidently and professionally with employees, executives, customers, candidates, and vendors.
Strong problem-solving and critical-thinking skills, with a proactive approach to identifying issues, responding to changing priorities, and implementing solutions.
Ability to build effective cross-functional working relationships while demonstrating professionalism, discretion, and collaboration.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role. Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest technology companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by the Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing, and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

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More about this job

Responsibilities

The Office Coordinator serves as the primary point of contact for visitors and employees while managing daily workplace operations and office readiness. They are responsible for coordinating facility maintenance, vendor relationships, employee engagement events, and administrative logistics to ensure a professional office environment.

Requirements

Candidates must have three to five years of experience in office coordination, administration, or a similar role with proficiency in Microsoft Office Suite. Strong organizational, interpersonal, and communication skills are required to manage competing priorities in a fast-paced environment.

Skills

Office coordination
Workplace operations
Customer service
Administrative support
Facilities management
Vendor management
Event coordination
Microsoft Office Suite
Communication
Time management
Problem-solving
Critical thinking
Logistics
Onboarding support
Security administration

Benefits

Employer-paid comprehensive benefits
Dental coverage
Prescription drug coverage
Vision coverage
Paramedical coverage
Health spending account
Paid vacation
Flex days
Paid company-wide holiday shutdown
Professional development allowance

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Workplace Operations
Direct Liquid Cooling
Data Centers
Facilities Management
Vendor Relations
Employee Experience
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Microsoft PowerPoint
Administrative Support
Reception Services
Onboarding
Event Planning
Security Badging
Inventory Management
Manufacturing Environment
Corporate Office

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