Scheduling & Planning Specialist

ABOUT COOLIT SYSTEMS INC.  

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT's rapid growth is capturing global attention.

As demand for generative AI, high performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

WHAT YOU’LL DO:

Role:

Reporting to the Team Lead, Planning & Scheduling, you’ll help ensure materials flow smoothly and efficiently through the supply chain. Key responsibilities include organizing sales order demands, supporting forecast planning, managing inventory strategies, coordinating with procurement and manufacturing teams, tracking material availability, and helping improve production processes. You'll also assist with purchase orders, revenue projections, and lean manufacturing efforts to boost efficiency and reduce waste.

Responsibilities:

• Own and maintain the master production schedule (MPS) to ensure alignment between customer demand, production capacity, and material availability. 

• Develop and manage weekly and daily production schedules to meet delivery commitments and optimize manufacturing throughput. 

• Monitor schedule adherence and production performance, adjusting schedules as required to address constraints, shortages, or priority changes. 

• Translate sales orders and demand forecasts into executable production plans. 

• Coordinate with Procurement and Inventory teams to ensure materials are available to support planned production schedules. 

• Identify and communicate material shortages, capacity constraints, or risks that may impact delivery commitments. 

• Maintain visibility of order backlog, production progress, and delivery timelines to support on-time delivery. 

• Maintain accurate planning parameters and master data within the ERP system (lead times, planning settings, etc.). 

• Participate in production planning and cross-functional coordination meetings to align operations, procurement, and demand priorities. 

• Identify and support continuous improvements in planning, scheduling, and production flow to improve schedule stability and operational performance. 

Qualifications:

• Bachelor’s degree in supply chain management, Operations, Business, Engineering, or a related field, or equivalent experience. 

• 3–5+ years of experience in production planning, scheduling, supply chain, or manufacturing operations. 

• Experience working with ERP/MRP systems for production and material planning. 

• Hands-on experience with material planning and inventory management in a manufacturing environment. 

• Strong analytical and problem-solving skills, particularly related to capacity, materials, and production schedules. 

• Understanding material planning concepts such as MRP, Kanban, safety stock, and lead times. 

• Must be legally authorized to work in Canada without sponsorship.  

Preferred Qualifications 

• Experience working in manufacturing or production environments, preferably high-mix or engineered products. 

• Familiarity with Lean Manufacturing and continuous improvement practices, such as Kaizen. 

Skills:

• Strong organizational and planning abilities with the ability to manage multiple priorities. 

• Effective communication and cross-functional coordination skills when working with operations, procurement, and engineering teams. 

WHY COOLIT?   

We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that will maintain and strengthen our culture while aligning our vision and values.

Benefits

We are a company that is full of vibrant, innovative people who love what we do. Our comprehensive benefits package includes:

• Vacation and flex days, and paid company-wide shutdown during the holiday season. 

• Comprehensive benefits including Dental, Drugs, Optical, Paramedical and Health Spending. These costs are covered by CoolIT and are enacted from your first day. 

• Dress for your day – in a casual yet professional environment. 

• Retention rewards like “The Big Coffee Break” that reward tenure with additional vacation time and a monetary bonus. 

We thank every candidate in advance, however, only those selected for an interview will be contacted.

Successful candidates for this position will be required to undergo background checks including criminal records check and education.