Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 24, 2026

Hiring at a glance

View jobs

Open jobs: 4,689
Employers: 2,164

Advertised starting pay

Average starting payCAD / year: $70,107Across 305 listings
Average starting payCAD / hour: $26.70Across 155 listings
Average starting payUSD / year: $86,775Across 20 listings
Average starting payCAD / month: $5,160Across 18 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%64 listings
Hybrid: 15%725 listings
On-site: 83%3,871 listings

Not specified: 1% (29 listings)

Employers hiring include Canada Post - Postes Canada (278), HealthCareersInSask.ca (63), Chartwell (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 6 days ago
Produce Utility Clerk (Auburn Bay)
Calgary Co-op
Calgary, AB
Added 13 days ago
Administrative Assistant
Enviro-Tech Mechanical Services Ltd.
Vancouver, BC
Full-time
Enviro-Tech is a commercial refrigeration, HVAC and installation company made up of busy office staff and a growing fleet of service technicians. In business since 1994, we are a…
Added 5 days ago
Executive Assistant II
lululemon
Vancouver, BC
Full-time
Added 13 days ago
Administrative Assistant
Colliers International
Toronto, ON
Full-time
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Office Administrator, Part Time
Compass Group Canada
Fredericton, NB
Part-time
We are seeking a highly organized and detail-oriented Office Administrator to support the daily operations of our School Lunch Program. The successful candidate will be responsible for…
Added 5 days ago
Administrative Assistant
Regional District of North Okanagan
Coldstream, BC
Full-time
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Administrative Assistant
QuadReal Property Group
Vancouver, BC
Full-time
Added 24 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Loon Lake, SK
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Dental Office Receptionist Instructor (Part Time)
College of New Caledonia
Prince George, BC
Part-time
Diploma or certificate in Dental Office Administration, Dental Reception, Dental Assist
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SWITCHBOARD, HEALTH RECORDS CLERK
Northern Health - BC
Prince Rupert, BC
Full-time
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Administrative Coordinator - Finance
West Coast Seniors Housing Management Limited Partnership
Summerland, BC
$60,450 CAD / year
Full-time · Temporary
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Post Office Assistant - Term
Canada Post - Postes Canada
Lamaline, NL
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Relief Administrative Assistant Balwin Villa
Excel Society
AB · Edmonton, AB
Part-time
Maintaining and updating inventory lists of office and first aid supplies. Ensuring there is sufficient paper in photocopier.
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Relief Administrative Assistant Grand Manor
Excel Society
AB · Edmonton, AB
Part-time
Maintaining and updating inventory lists of office and first aid supplies. Ensuring there is sufficient paper in photocopier.
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Medical Administrative Assistant
Grande Prairie Family Dental Clinic
Grande Prairie, AB
$35.9 to $37.5 CAD / hour
Full-time
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Unit Clerk, Ambulatory Clinic - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
Full-time
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Executive Assistant to Chief Communications Officer and AVP (Communications & Public Affairs)
Carleton University
Ottawa, ON
Other
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Office of Inspector General (OIG) Enterprise Budget Analyst Senior / Management Analyst 4
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Saint-Paul, NB · St.-Paul, NB
Full-time
Working Title: Office of Inspector General (OIG) Enterprise Budget Analyst Senior
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Office Manager
SYSTRA Canada
Toronto, ON
Full-time
Added 5 days ago
Administrative Assistant | Community Care Administration
Interior Health Authority
Castlegar, BC
Full-time
Interior Health is hiring a permanent full time Administrative Assistant to join our Community Care Administration team at the Castlegar District Health Centre in Castlegar, B.C.
Added 6 days ago
Administrative Assistant
Royal Bank of Canada
Vancouver, BC
Full-time
RBC Family Office Services assists clients in creating comprehensive financial plans and estate planning strategies. The Administrative Assistant will provide administrative support to…
Added 5 days ago
Medical Laboratory Technologist | Community Hospital Operations Supervisor
Interior Health Authority
Princeton, BC
Full-time
Added 6 days ago
Administrative Assistant
RBC
Vancouver, BC
Full-time
RBC Family Office Services assists clients in creating comprehensive financial plans and estate planning strategies. The Administrative Assistant will provide administrative support to…
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Front Office Supervisor - The Wickaninnish Inn
Relais & Châteaux
Tofino, BC
Full-time
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Operations Supervisor
FedEx Canada
Mirabel, QC
Full-time

Eddyfi

Executive Assistant

Quebec, QC, Canada

Experience: Minimum of 7 to 10 years of relevant experience in a senior executive assistant or similar role supporting senior leadership.
Posting language: English
Posted: Sep 18, 2026

Apply About employer

Applications open in a new tab.

Original job description

Visit our website to know more about the different product lines at Eddyfi Technologies: https://www.eddyfi.com/

The person in this role provides high-level, proactive, and confidential support to the President of Eddyfi, while also contributing to the effective coordination of activities involving the Executive Committee and the broader leadership team. Acting as a trusted partner, the Executive Assistant plays a key role in supporting executive priorities through effective calendar management, meeting preparation, document production, follow-up on action items, and coordination of travel and logistics.

This role requires a highly experienced professional with excellent judgment, strong organizational skills, and the ability to anticipate needs in a fast-paced environment. In addition to executive support responsibilities, the incumbent also provides administrative support related to travel, visa-related support, events coordination and other administrative processes in collaboration with the People & Culture team.

Be a part of something bigger.

At Eddyfi Technologies, we’re proud to push the boundaries of innovation while fostering a workplace where everyone feels valued, respected and empowered to do their best work. We believe that diverse perspectives, experiences, and ways of thinking strengthen our teams and help us build better solutions for the industries the world depends on.

As a world-renowned company, we’re behind some of the most advanced systems in the world - delivering cutting-edge solutions through ET & UT, Remote Monitoring, Nuclear Steam Generators, Automated Vision Systems, and Robotics.

Our values

We are customer-centric and put our customers at the heart of everything we do.
We innovate with a purpose, developing practical and forward-thinking solutions that solve real-world problems and protect what matters most.
We are reliable and accountable, we do what we say we are going to do. Taking ownership of our actions and delivering high-quality outcomes with integrity, consistency and transparency.
We are stronger together and committed to creating an inclusive environment where voices are heard, respected and supported.

Joining our team means:

Collaborating with experts dedicated to innovation in an environment that values different perspectives, backgrounds and experiences.
Becoming part of an organization that values commitment, initiative, and collaboration to help achieve common goals.
Working in a growing business that encourages learning, curiosity, and respectful challenge.
Being supported through fair, transparent and equitable practices.
Contributing to meaningful projects that create a lasting impact.

We encourage candidates to apply even if they do not meet every requirement listed, as we recognise that skills and experience can be gained in many ways.

As Executive Assistant, you must be able to:

Provide proactive, high-level, and confidential administrative support to the President, ensuring the efficient management of priorities, requests, scheduling, and follow-up activities.
Manage a complex calendar, coordinate meetings, and help optimize the President’s time and commitments.
Prepare, format, and organize presentations, briefing notes, reports, agendas, and other documents required to support executive activities and decision-making.
Coordinate meetings involving the President, the Executive Committee, and members of the leadership team, ensuring all logistics, materials, and follow-ups are handled in a timely and professional manner.
Attend meetings when required, take notes or minutes, capture key decisions and action items, and ensure timely follow-up with the appropriate stakeholders.
Support the preparation and coordination of executive materials and communications for internal leadership discussions and business priorities.
Coordinate domestic and international travel arrangements for the President and, as needed, for members of the leadership team, or employees, including transportation, accommodations, itineraries, and related logistics.
Support visa and travel-related administrative processes by coordinating documentation, timelines, and communications with internal stakeholders and external providers.
Handle highly sensitive and confidential information with discretion, professionalism, and sound judgment.

Leadership Team & Administrative Support

Provide coordination and administrative support to the Leadership Team (LT), including meetings, presentations, key activities, and follow-ups.
Coordinate LT meetings, events, and offsites, including agendas, materials, logistics, and communications.
Support the preparation and consolidation of presentations and executive materials for leadership discussions and business priorities.
Provide administrative support to People & Culture for various employee-related requests, including employment letters and other documentation.
Support visa, immigration, and business travel processes, coordinating documentation and communications with internal and external stakeholders.
Support other executive, leadership, and administrative initiatives as required.

We value transferable skills, different career paths and learning agility. Experience gained through non-traditional routes is welcome.

What makes you an asset to our team

Relevant education is considered an asset.
Minimum of 7 to 10 years of relevant experience in a senior executive assistant or similar role supporting senior leadership.
Proven experience supporting a senior executive in a fast-paced environment, including calendar management, executive meeting coordination, travel arrangements, document preparation, and follow-up on confidential matters, is required.
Experience supporting executive committees, leadership teams, or employee-related administrative coordination is considered a strong asset.
Significant experience providing senior-level support to an executive leader.
Exceptional organizational skills and the ability to manage multiple priorities with precision and professionalism.
Strong sense of initiative and a highly proactive approach.
Excellent judgment, discretion, and ability to handle confidential information with care.
Strong communication skills, both written and verbal.
Ability to prepare polished, professional presentations, documents, and meeting materials.
Strong follow-through and ability to coordinate effectively across multiple stakeholders.
Service-oriented mindset and strong interpersonal skills.
Ability to work effectively in a fast-paced, high-expectation environment.
Proficiency with Microsoft Office and standard business collaboration tools.
Bilingualism in French and English is required.

At Eddyfi technologies, diversity, equity and inclusion are fundamental to who we are. We are committed to providing equal employment opportunities and fostering an inclusive workplace where everyone feels a sense of belonging.

We welcome and encourage applications from all qualified individuals, regardless of race, ethnicity, gender identity or expression, sexual orientation, age, religion, disability, neurodiversity, or any other characteristic protected by law.

If you require accommodations at any stage of the recruitment process, please let us know. We are committed to ensuring an accessible and inclusive experience for all candidates.

All positions based in Quebec require proficiency in French, both written and spoken. Additionally, functional skills in English are required to meet the needs of our offices and clients internationally. For all our offices worldwide, certain positions may be subject to background checks, including credit, criminal, and employment history verification.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides high-level, proactive, and confidential support to the President and the Executive Committee, including complex calendar management and meeting coordination. The role also involves managing travel logistics, preparing executive documentation, and collaborating with the People & Culture team on administrative processes.

Requirements

Candidates must have 7 to 10 years of relevant experience in a senior executive assistant role and possess exceptional organizational and communication skills. Proficiency in both French and English is required, along with the ability to handle sensitive information with discretion in a fast-paced environment.

Skills

Calendar management
Executive support
Meeting coordination
Document preparation
Travel logistics
Confidentiality
Organizational skills
Communication skills
Microsoft Office
Bilingualism
Event coordination
Visa processing
Stakeholder management
Project coordination
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Calendar Management
Travel Coordination
Visa Support
Meeting Minutes
Executive Committee
Leadership Support
Microsoft Office
Confidentiality
Administrative Support
Event Planning
Bilingual
Stakeholder Engagement
Logistics
Reporting
Presentation Preparation
Hybrid Work
Professionalism
Time Management
Documentation

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