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Added 10 mins ago
VC
Program Assistant (Office Admin), Child and Youth Mental Health & Substance Use
Vancouver Coastal Health
Vancouver, BC
- $26.42 to $28.25 CAD / hour
- Full-time
Come work as a Program Assistant (Office Admin) on the Child and Youth Mental Health and Substance Use team with Vancouver Coastal Health (VCH) in Vancouver, BC. Apply now to join the team!
Added 54 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…pharmacist as part of our team-based approach to medicine. Dedicated Office Manager and off-site billing manager to manage your shifts in a very pain free manner, so that all of your time…
Added 54 mins ago
HM
Family Practitioner/General Practitioner
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Mission, BC
- Full-time
Brand new Medical Clinic opened in Mission. Our expansive clinic offers 6 exam rooms, a shared lunchroom, physician office space and pharmacy on site. It is a lovely physical environment…
Added 54 mins ago
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Added 54 mins ago
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Family Practitioner/General Practitioner
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Added 54 mins ago
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Family Practitioner/General Practitioner
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Added 55 mins ago
H
Nurse B - Registered Nurse
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- Full-time
Basic computer skills including Microsoft Office programs (Word/Excel/Outlook)
Added 2 hours ago
CO
Temporary Customer Experience Representative (up to 2 years)
City of Saint John
Saint John, NB
- Temporary
…Maybe you would like to broaden and vary your experience in office administration and work somewhere where you will both serve the public and make connections with lots of different…
Added 2 hours ago
Customer Service Agent - YSB
The Talent Team at Perimeter Aviation
Sudbury, ON · Greater Sudbury, ON
…service, e.g. booking flights, cargo inquiries, performing various admin duties, obtaining passenger information, issuing boarding passes and following appropriate baggage handling…
Added 3 hours ago
AI
Student Intern - Natural Resources
Allianz Insurance
Toronto, ON
- $30 CAD / hour
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…business, working a hybrid scheduled based in the Toronto, Ontario…
Added 3 hours ago
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Student Intern - Marine
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Toronto, ON
- $30 CAD / hour
- Full-time
…business, working a hybrid scheduled based in the Toronto, Ontario…
Added 4 hours ago
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Building Maintenance Mechanic
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Mississauga, ON
- Full-time
Works closely with Data Engineers, architects, platform admin, governance and business SMEs throughout the analytics lifecycle
Added 5 hours ago
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Sales Admin
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Langley (District), BC · Langley, BC
- Full-time
Track funding of contracts from the business office.
Added 6 hours ago
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Contracts Administrator
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Calgary, AB
- $75 to $80 CAD / hour
- Full-time
Actalent's Transmission and Distribution EPC client is seeking a Contracts Administrator for their Calgary office to support two major transmission line projects. The role will also provide…
Added 6 hours ago
IH
Medical Administrative Assistant | Medical Admin Support
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Penticton, BC
- Full-time
…administrative support functions within the Chief of Staff office. The Medical Administrative Assistant maintains the integrity and confidentiality of all information flowing through and…
Added 7 hours ago
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Desktop Support Analyst
Skilled Trades Ontario
Mississauga, ON
- $25.83 to $31.79 CAD / hour
- Temporary
Experience in working with current and emerging technologies and applications such as Office 365, Adobe Acrobat Pro, SharePoint, Azure, MS Defender, Windows bitlocker, Microsoft Global…
Added 7 hours ago
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National Sales Administrator
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Toronto, ON
- Full-time
Order office supplies, gift cards, business cards, flowers, catering
Added 7 hours ago
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Business Concierge
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- $40,000 to $45,000 CAD / year
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…greeting visitors – you’ll be the go-to person for keeping our office running smoothly and supporting both our internal team and building…
Added 8 hours ago
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Legal Services Analyst
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- Full-time
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Added 9 hours ago
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Senior Systems Developer - Salesforce
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…management tools, Process Builder, and Flow is an asset. Salesforce Admin and Developer Certification are…
Added 9 hours ago
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Working alongside our Office Manager and Clinical Director, you will assist with a variety of office admin and marketing admin tasks. Because this is a newly created role, responsibilities…
Added 9 hours ago
Legal Services Analyst
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Added 9 hours ago
EC
Admin Support (4)- Warehouse Program Assistant
Edmonton Catholic Schools
AB · Greater Edmonton Metropolitan Area
- Full-time
Coordinates day-to-day office operations and administrative activities.
Added 9 hours ago
CH
Executive Assistant
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AB · Edmonton, AB
- Full-time
…Covenant has an exciting position available for a Communications Admin Officer. In this role, you would contribute to strategic initiatives by providing project support to the…

Edmonton Catholic Schools

Admin Support (4)- Warehouse Program Assistant

AB, Canada
Greater Edmonton Metropolitan Area, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.

Admin Support (4)- Warehouse Program Assistant

Requisition ID: 12001 Hours Per Week: 35

Position: Existing FTE: 1

Department: Warehouse Services No Months Per Year: 12

Position Status: Permanent Employee Group: Unifor

Rate of Pay: Posting Closing Date: 10/16/26

The department of Warehouse Services at Edmonton Catholic Schools is seeking an administrative support (4) to join their team! This position provides comprehensive administrative support to the Manager and Supervisor, Warehouse Services and plays an important role in keeping Warehouse Services operations organized and running smoothly. Successful candidate will coordinate administrative, inventory, financial and customer service activities that support schools and departments across the Division. This role is a great fit for someone who is organized, detail-oriented, comfortable working with systems and numbers, and enjoys being a go-to resource for others .

Responsibilities

Administrative Support

Coordinates day-to-day office operations and administrative activities.
Prepares, formats and maintains correspondence, reports, summaries and other documents.
Maintains records and filing systems in accordance with established requirements.
Orders and maintains office supplies.
Provides administrative support to the Manager and Supervisor as required.

Communication & Information

Serves as a first point of contact for Warehouse Services and the inventory shopping cart system
Responds to and coordinates inquiries, requests, issues and information received by the office.
Builds positive working relationships with schools, Division departments, other school jurisdictions and external clients.
Maintains and updates the online Warehouse Services catalogue.
Posts, updates and removes information on the unit's website/portal.

Inventory & Order Processing

Creates, enters, reviews and processes inventory and manual orders
Compiles daily orders and prepares them for picking and processing.
Distributes orders based on established pick routes.
Generates regular and ad hoc inventory and order reports.
Monitors orders, investigates shortages and helps resolve inventory issues.
Reviews packing slips and purchase orders for accuracy and follows up on discrepancies.

Financial Support

Prepares, receives and distributes invoices.
Reconciles statements, receipts and other financial documentation.
Prepares receipts and deposits for processing.
Completes monthly reconciliations and submits required documentation to Financial Services.
Ensures financial information is complete and accurate.

Qualifications

High school diploma plus a diploma in office administration or a related field, and a minimum of three years of related experience.
Strong knowledge of office administration practices and experience using Microsoft 365 and electronic financial and inventory systems.
Working knowledge of inventory control, basic accounting, financial processes and records management.
Understanding of applicable privacy, access to information, workplace safety and occupational health and safety requirements.

Skills & Competencies

Strong organizational and time-management skills with the ability to manage competing priorities.
Excellent written and verbal communication and customer service skills.
Strong attention to detail and confidence working with numbers, financial information and inventory records.
Ability to work independently, exercise sound judgment and solve problems.
Ability to build positive working relationships and collaborate effectively with colleagues and clients.
Professionalism, discretion and the ability to appropriately handle confidential information

Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.

As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.

Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.

Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.

Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.

Apply About employer

More about this job

Responsibilities

Provides administrative support to Warehouse Services leadership, manages office records and communications, and serves as a contact for schools and other clients. Processes inventory orders, monitors stock and order issues, maintains the online catalogue, and handles invoices, deposits, and financial reconciliations.

Requirements

Requires a high school diploma plus a diploma in office administration or a related field, and at least three years of related experience. Candidates should have experience with Microsoft 365 and electronic financial and inventory systems, along with knowledge of inventory control, basic accounting, records management, and applicable privacy and safety requirements.

Skills

Office Administration
Microsoft 365
Inventory Control
Order Processing
Basic Accounting
Financial Reconciliation
Records Management
Customer Service
Written Communication
Verbal Communication
Organization
Time Management
Attention to Detail
Problem-Solving
Confidentiality
Relationship Building

Visa sponsorship

Not detected in the job text

Keywords

Warehouse Services
Administrative Support
Office Administration
Microsoft 365
Inventory Control
Inventory Systems
Financial Systems
Order Processing
Manual Orders
Inventory Reports
Purchase Orders
Packing Slips
Invoice Processing
Financial Reconciliation
Receipts and Deposits
Basic Accounting
Records Management
Customer Service
School Division
Privacy Requirements
Access to Information
Workplace Safety
Occupational Health and Safety
Online Catalogue
Website and Portal Updates

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