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Added 3 mins ago
MR
Assistant Project Coordinator/Co-op Student (Special Projects)
Maple Reinders
Mississauga, ON
- Contract
As an Assistant Project Coordinator, you will have the opportunity to support our Project Managers & Superintendents in the delivery of our exciting Buildings (ICI) projects. The focus of…
Added 3 mins ago
EB
Senior Executive Assistant
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Toronto, ON
- Full-time
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Added 3 mins ago
PH
Oral Oncology Certified Dental Assistant - BC Cancer Abbotsford
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- Part-time
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Added 3 mins ago
WC
(CAN) Pharmacy Assistant
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- Full-time
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VS
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- Full-time
Completion of education assistant program or related field and over two (2) months of experience or an equivalent combination of training and experience
Added 4 mins ago
Engineering Assistant III - Sewers Utility Drafter - REPOST
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Engineering Assistant III - Sewers Utility Drafter - REPOST
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Added 17 mins ago
LV
JUNIOR ASSISTANT MANAGER-EN
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Added 18 mins ago
Assistant Marketing Mgr - Coors Light
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Third Cook-Cook Assistant Unrestricted (Full-time)
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Added 33 mins ago
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Assistant manager, restaurant
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- Full-time
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
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Kitchen Assistant (Full-Time)
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Toronto, ON
- Full-time
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Added 33 mins ago
DU
Administrative Assistant
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- Part-time
Dalhousie University’s Clinical Psychology PhD Program and the Dalhousie Centre for Psychological Health ( CPH ) provide evidence-based mental health care to Nova Scotians while supporting…
Added 33 mins ago
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Administrative & Payroll Assistant
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- Full-time
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Added 34 mins ago
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Added 34 mins ago
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Added 49 mins ago
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Added 1 hour ago
M
Survey Assistant, Medicine Hat
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- Full-time
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Added 1 hour ago
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Added 1 hour ago
EC
Admin Support (4)- Warehouse Program Assistant
Edmonton Catholic Schools
AB · Greater Edmonton Metropolitan Area
- Full-time
Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.
Added 1 hour ago
CH
Executive Assistant
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Added 1 hour ago
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Added 1 hour ago
UO
CUPE: Winter 2027 - Teaching Assistant - ESL 160 W200: uOttawa English Experience Program
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Added 1 hour ago
UO
CUPE: Winter 2027 - Teaching Assistant - ESL 160 W100: uOttawa English Experience Program
University of Ottawa
Ottawa, ON · Hamelin Hall
- Part-time
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Added 1 hour ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).

Edmonton Catholic Schools

Admin Support (4)- Warehouse Program Assistant

AB, Canada
Greater Edmonton Metropolitan Area, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.

Admin Support (4)- Warehouse Program Assistant

Requisition ID: 12001 Hours Per Week: 35

Position: Existing FTE: 1

Department: Warehouse Services No Months Per Year: 12

Position Status: Permanent Employee Group: Unifor

Rate of Pay: Posting Closing Date: 10/16/26

The department of Warehouse Services at Edmonton Catholic Schools is seeking an administrative support (4) to join their team! This position provides comprehensive administrative support to the Manager and Supervisor, Warehouse Services and plays an important role in keeping Warehouse Services operations organized and running smoothly. Successful candidate will coordinate administrative, inventory, financial and customer service activities that support schools and departments across the Division. This role is a great fit for someone who is organized, detail-oriented, comfortable working with systems and numbers, and enjoys being a go-to resource for others .

Responsibilities

Administrative Support

Coordinates day-to-day office operations and administrative activities.
Prepares, formats and maintains correspondence, reports, summaries and other documents.
Maintains records and filing systems in accordance with established requirements.
Orders and maintains office supplies.
Provides administrative support to the Manager and Supervisor as required.

Communication & Information

Serves as a first point of contact for Warehouse Services and the inventory shopping cart system
Responds to and coordinates inquiries, requests, issues and information received by the office.
Builds positive working relationships with schools, Division departments, other school jurisdictions and external clients.
Maintains and updates the online Warehouse Services catalogue.
Posts, updates and removes information on the unit's website/portal.

Inventory & Order Processing

Creates, enters, reviews and processes inventory and manual orders
Compiles daily orders and prepares them for picking and processing.
Distributes orders based on established pick routes.
Generates regular and ad hoc inventory and order reports.
Monitors orders, investigates shortages and helps resolve inventory issues.
Reviews packing slips and purchase orders for accuracy and follows up on discrepancies.

Financial Support

Prepares, receives and distributes invoices.
Reconciles statements, receipts and other financial documentation.
Prepares receipts and deposits for processing.
Completes monthly reconciliations and submits required documentation to Financial Services.
Ensures financial information is complete and accurate.

Qualifications

High school diploma plus a diploma in office administration or a related field, and a minimum of three years of related experience.
Strong knowledge of office administration practices and experience using Microsoft 365 and electronic financial and inventory systems.
Working knowledge of inventory control, basic accounting, financial processes and records management.
Understanding of applicable privacy, access to information, workplace safety and occupational health and safety requirements.

Skills & Competencies

Strong organizational and time-management skills with the ability to manage competing priorities.
Excellent written and verbal communication and customer service skills.
Strong attention to detail and confidence working with numbers, financial information and inventory records.
Ability to work independently, exercise sound judgment and solve problems.
Ability to build positive working relationships and collaborate effectively with colleagues and clients.
Professionalism, discretion and the ability to appropriately handle confidential information

Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.

As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.

Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.

Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.

Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.

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More about this job

Responsibilities

Provides administrative support to Warehouse Services leadership, manages office records and communications, and serves as a contact for schools and other clients. Processes inventory orders, monitors stock and order issues, maintains the online catalogue, and handles invoices, deposits, and financial reconciliations.

Requirements

Requires a high school diploma plus a diploma in office administration or a related field, and at least three years of related experience. Candidates should have experience with Microsoft 365 and electronic financial and inventory systems, along with knowledge of inventory control, basic accounting, records management, and applicable privacy and safety requirements.

Skills

Office Administration
Microsoft 365
Inventory Control
Order Processing
Basic Accounting
Financial Reconciliation
Records Management
Customer Service
Written Communication
Verbal Communication
Organization
Time Management
Attention to Detail
Problem-Solving
Confidentiality
Relationship Building

Visa sponsorship

Not detected in the job text

Keywords

Warehouse Services
Administrative Support
Office Administration
Microsoft 365
Inventory Control
Inventory Systems
Financial Systems
Order Processing
Manual Orders
Inventory Reports
Purchase Orders
Packing Slips
Invoice Processing
Financial Reconciliation
Receipts and Deposits
Basic Accounting
Records Management
Customer Service
School Division
Privacy Requirements
Access to Information
Workplace Safety
Occupational Health and Safety
Online Catalogue
Website and Portal Updates

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