Admin Support (4)- Warehouse Program Assistant
- AB, Canada
- Greater Edmonton Metropolitan Area, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.
Admin Support (4)- Warehouse Program Assistant
Requisition ID: 12001 Hours Per Week: 35
Position: Existing FTE: 1
Department: Warehouse Services No Months Per Year: 12
Position Status: Permanent Employee Group: Unifor
Rate of Pay: Posting Closing Date: 10/16/26
The department of Warehouse Services at Edmonton Catholic Schools is seeking an administrative support (4) to join their team! This position provides comprehensive administrative support to the Manager and Supervisor, Warehouse Services and plays an important role in keeping Warehouse Services operations organized and running smoothly. Successful candidate will coordinate administrative, inventory, financial and customer service activities that support schools and departments across the Division. This role is a great fit for someone who is organized, detail-oriented, comfortable working with systems and numbers, and enjoys being a go-to resource for others .
Responsibilities
Administrative Support
As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.
Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.
Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.
Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.
Admin Support (4)- Warehouse Program Assistant
Requisition ID: 12001 Hours Per Week: 35
Position: Existing FTE: 1
Department: Warehouse Services No Months Per Year: 12
Position Status: Permanent Employee Group: Unifor
Rate of Pay: Posting Closing Date: 10/16/26
The department of Warehouse Services at Edmonton Catholic Schools is seeking an administrative support (4) to join their team! This position provides comprehensive administrative support to the Manager and Supervisor, Warehouse Services and plays an important role in keeping Warehouse Services operations organized and running smoothly. Successful candidate will coordinate administrative, inventory, financial and customer service activities that support schools and departments across the Division. This role is a great fit for someone who is organized, detail-oriented, comfortable working with systems and numbers, and enjoys being a go-to resource for others .
Responsibilities
Administrative Support
- Coordinates day-to-day office operations and administrative activities.
- Prepares, formats and maintains correspondence, reports, summaries and other documents.
- Maintains records and filing systems in accordance with established requirements.
- Orders and maintains office supplies.
- Provides administrative support to the Manager and Supervisor as required.
- Serves as a first point of contact for Warehouse Services and the inventory shopping cart system
- Responds to and coordinates inquiries, requests, issues and information received by the office.
- Builds positive working relationships with schools, Division departments, other school jurisdictions and external clients.
- Maintains and updates the online Warehouse Services catalogue.
- Posts, updates and removes information on the unit's website/portal.
- Creates, enters, reviews and processes inventory and manual orders
- Compiles daily orders and prepares them for picking and processing.
- Distributes orders based on established pick routes.
- Generates regular and ad hoc inventory and order reports.
- Monitors orders, investigates shortages and helps resolve inventory issues.
- Reviews packing slips and purchase orders for accuracy and follows up on discrepancies.
- Prepares, receives and distributes invoices.
- Reconciles statements, receipts and other financial documentation.
- Prepares receipts and deposits for processing.
- Completes monthly reconciliations and submits required documentation to Financial Services.
- Ensures financial information is complete and accurate.
- High school diploma plus a diploma in office administration or a related field, and a minimum of three years of related experience.
- Strong knowledge of office administration practices and experience using Microsoft 365 and electronic financial and inventory systems.
- Working knowledge of inventory control, basic accounting, financial processes and records management.
- Understanding of applicable privacy, access to information, workplace safety and occupational health and safety requirements.
- Strong organizational and time-management skills with the ability to manage competing priorities.
- Excellent written and verbal communication and customer service skills.
- Strong attention to detail and confidence working with numbers, financial information and inventory records.
- Ability to work independently, exercise sound judgment and solve problems.
- Ability to build positive working relationships and collaborate effectively with colleagues and clients.
- Professionalism, discretion and the ability to appropriately handle confidential information
As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.
Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.
Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.
Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.
More about this job
Responsibilities
Provides administrative support to Warehouse Services leadership, manages office records and communications, and serves as a contact for schools and other clients. Processes inventory orders, monitors stock and order issues, maintains the online catalogue, and handles invoices, deposits, and financial reconciliations.
Requirements
Requires a high school diploma plus a diploma in office administration or a related field, and at least three years of related experience. Candidates should have experience with Microsoft 365 and electronic financial and inventory systems, along with knowledge of inventory control, basic accounting, records management, and applicable privacy and safety requirements.
Skills
- Office Administration
- Microsoft 365
- Inventory Control
- Order Processing
- Basic Accounting
- Financial Reconciliation
- Records Management
- Customer Service
- Written Communication
- Verbal Communication
- Organization
- Time Management
- Attention to Detail
- Problem-Solving
- Confidentiality
- Relationship Building
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Logistics
- Finance & Accounting
- Customer Service & Support
- Education
Keywords
- Warehouse Services
- Administrative Support
- Office Administration
- Microsoft 365
- Inventory Control
- Inventory Systems
- Financial Systems
- Order Processing
- Manual Orders
- Inventory Reports
- Purchase Orders
- Packing Slips
- Invoice Processing
- Financial Reconciliation
- Receipts and Deposits
- Basic Accounting
- Records Management
- Customer Service
- School Division
- Privacy Requirements
- Access to Information
- Workplace Safety
- Occupational Health and Safety
- Online Catalogue
- Website and Portal Updates