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Added 29 mins ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 1 hour ago
UE
SENIOR DOCUMENTS MANAGEMENT ASSISTANT
UN Environment Programme
Montreal, QC
- Full-time
…supervision of the Editor in charge of the Documentation and Language Unit, the incumbent will carry out the following…
Added 1 hour ago
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Clerical Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the immediate supervision of Dr. Stella Daskalopoulou, Director of the Vascular Health Unit, the incumbent will be involved in the conduct of clinical and basic research studies that…
Added 1 hour ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Clinical Practice Assessment Unit
Added 2 hours ago
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Stage Experience Lead - Full Time
Sephora
Toronto, ON · Ontario, ON
- $22.2 to $26.1 CAD / hour
- Full-time
Address: 2300 Yonge St, Unit #100, Ontario, ON M4R 1K8, Canada (CA)
Added 6 hours ago
AP
Pharmacy assistant
ASSOCIATE PHARMACY
Wetaskiwin, AB
- $21 to $22 CAD / hour
- Full-time
- On-site
Added 6 hours ago
UO
Student Support Assistant
University of Victoria
Victoria, BC
- Full-time
Student Support Services (SSS) is a unit within the Office of the Registrar and Enrolment Management (OREM) which provides services to prospective, current and former students, as well as…
Added 7 hours ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
…provides orthopedics and ophthalmology, operates a dialysis unit, and is renowned for its mental health programs and restorative seniors care. The Ross family takes pride in providing…
Added 7 hours ago
SH
Cross-Trained General Duty Technologist
Shared Health-Soins Communs
Killarney, MB
- Full-time
Graduate of an approved Laboratory or Radiology Assistant Program.
Added 8 hours ago
CH
Executive Assistant
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Reporting to the Corporate Services Manager, Medical Affairs, the Executive Administrative Assistant provides administrative and operational support to senior physician leadership within…
Added 8 hours ago
CH
Administrative Assistant
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…intensive care and child health services. As an Administrative Assistant supporting the Senior Program Officer, Women’s and Child Health, you will be an important part of a team working to…
Added 9 hours ago
SH
Diagnostic Imaging Clerk
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Experience as a ward clerk, Unit Assistant, Secretary or Receptionist in a clinical area is deemed to meet the definition of related.
Added 9 hours ago
SH
Unit Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Manager, Health Services, RN, RPN, and/or LPN, the Unit Assistant acts as a member of the health care team, assisting with patient care and providing…
Added 9 hours ago
SH
Unit Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Manager, Health Services, RN, RPN, and/or LPN, the Unit Assistant acts as a member of the health care team, assisting with patient care and providing…
Added 9 hours ago
SH
Unit Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…Values and Management Philosophy of St. Boniface Hospital, the Unit Assistant is responsible for providing clerical and patient related support to include: scheduling appointments/consults;…
Added 10 hours ago
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Director & Assistant Market Leader, Private Wealth
BMO
Toronto, ON · FCP
- Full-time
The Director & Assistant Market Leader supports the organization’s growth objectives by enhancing profitability, market share and loyalty of the assigned Private Wealth branch / market with…
Added 10 hours ago
H
Physician Assistant Degree
HealthCareersInSask.ca
Regina, SK
- Part-time
Salary or Pay Band: Pay Band Physician Assistant Degree $51.102 to $62.5
Added 11 hours ago
AI
Administrative assistant
Activate Immigration Inc.
Surrey, BC
- $18.25 to $18.5 CAD / hour
- Full-time
- On-site
Added 11 hours ago
AH
Occupational Therapist I
Alberta Health Services
Red Deer, AB
- Part-time
…provide clinical placements for Occupational Therapy or Therapy Assistant…
Added 11 hours ago
AH
Therapy Assistant
Alberta Health Services
Lac la Biche, AB
- Full-time
Classification: Therapy Assistant Union: HSAA Facility PROF/TECH Unit and Program: Physiotherapy Primary Location: Lac La Biche HC W.J.Cadzow Bld Location Details: As Per Location…
Added 11 hours ago
AH
Therapy Assistant
Alberta Health Services
Lac la Biche, AB
- Temporary
Classification: Therapy Assistant Union: HSAA Facility PROF/TECH Unit and Program: Allied Health Physiotherapy and Occupational Therapy Lac La Biche Primary Location: Lac La Biche HC…
Added 11 hours ago
AH
Manager
Alberta Health Services
Rocky Mountain House, AB
- Full-time
…Alberta Health Services. You will be accountable for making unit-level decisions and have direct leadership responsibility for contributing to the achievement of the goals of patient &…
Added 11 hours ago
AH
Administrative Support IV
Alberta Health Services
AB · Edmonton, AB
- Part-time
Transition Company: Health Shared Services Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Provincial Scheduling Shared Services Primary Location: Alberta…
Added 11 hours ago
AH
Occupational Therapist I
Alberta Health Services
Camrose, AB
- Part-time
Classification: Occupational Therapist I Union: HSAA Facility PROF/TECH Unit and Program: Camrose Seating Clinic Primary Location: MSK Clinic Location Details: As Per Location Multi-Site:…
Added 11 hours ago
AH
Occupational Therapist I
Alberta Health Services
Vegreville, AB
- Full-time
Transition Company: Assisted Living Alberta Classification: Occupational Therapist I Union: HSAA Facility PROF/TECH Unit and Program: Home Care and Type A Continuing Care Home Primary…

Edmonton Catholic Schools

Admin Support (4)- Warehouse Program Assistant

AB, Canada
Greater Edmonton Metropolitan Area, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.

Admin Support (4)- Warehouse Program Assistant

Requisition ID: 12001 Hours Per Week: 35

Position: Existing FTE: 1

Department: Warehouse Services No Months Per Year: 12

Position Status: Permanent Employee Group: Unifor

Rate of Pay: Posting Closing Date: 10/16/26

The department of Warehouse Services at Edmonton Catholic Schools is seeking an administrative support (4) to join their team! This position provides comprehensive administrative support to the Manager and Supervisor, Warehouse Services and plays an important role in keeping Warehouse Services operations organized and running smoothly. Successful candidate will coordinate administrative, inventory, financial and customer service activities that support schools and departments across the Division. This role is a great fit for someone who is organized, detail-oriented, comfortable working with systems and numbers, and enjoys being a go-to resource for others .

Responsibilities

Administrative Support

Coordinates day-to-day office operations and administrative activities.
Prepares, formats and maintains correspondence, reports, summaries and other documents.
Maintains records and filing systems in accordance with established requirements.
Orders and maintains office supplies.
Provides administrative support to the Manager and Supervisor as required.

Communication & Information

Serves as a first point of contact for Warehouse Services and the inventory shopping cart system
Responds to and coordinates inquiries, requests, issues and information received by the office.
Builds positive working relationships with schools, Division departments, other school jurisdictions and external clients.
Maintains and updates the online Warehouse Services catalogue.
Posts, updates and removes information on the unit's website/portal.

Inventory & Order Processing

Creates, enters, reviews and processes inventory and manual orders
Compiles daily orders and prepares them for picking and processing.
Distributes orders based on established pick routes.
Generates regular and ad hoc inventory and order reports.
Monitors orders, investigates shortages and helps resolve inventory issues.
Reviews packing slips and purchase orders for accuracy and follows up on discrepancies.

Financial Support

Prepares, receives and distributes invoices.
Reconciles statements, receipts and other financial documentation.
Prepares receipts and deposits for processing.
Completes monthly reconciliations and submits required documentation to Financial Services.
Ensures financial information is complete and accurate.

Qualifications

High school diploma plus a diploma in office administration or a related field, and a minimum of three years of related experience.
Strong knowledge of office administration practices and experience using Microsoft 365 and electronic financial and inventory systems.
Working knowledge of inventory control, basic accounting, financial processes and records management.
Understanding of applicable privacy, access to information, workplace safety and occupational health and safety requirements.

Skills & Competencies

Strong organizational and time-management skills with the ability to manage competing priorities.
Excellent written and verbal communication and customer service skills.
Strong attention to detail and confidence working with numbers, financial information and inventory records.
Ability to work independently, exercise sound judgment and solve problems.
Ability to build positive working relationships and collaborate effectively with colleagues and clients.
Professionalism, discretion and the ability to appropriately handle confidential information

Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.

As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.

Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.

Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.

Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.

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More about this job

Responsibilities

Provides administrative support to Warehouse Services leadership, manages office records and communications, and serves as a contact for schools and other clients. Processes inventory orders, monitors stock and order issues, maintains the online catalogue, and handles invoices, deposits, and financial reconciliations.

Requirements

Requires a high school diploma plus a diploma in office administration or a related field, and at least three years of related experience. Candidates should have experience with Microsoft 365 and electronic financial and inventory systems, along with knowledge of inventory control, basic accounting, records management, and applicable privacy and safety requirements.

Skills

Office Administration
Microsoft 365
Inventory Control
Order Processing
Basic Accounting
Financial Reconciliation
Records Management
Customer Service
Written Communication
Verbal Communication
Organization
Time Management
Attention to Detail
Problem-Solving
Confidentiality
Relationship Building

Visa sponsorship

Not detected in the job text

Keywords

Warehouse Services
Administrative Support
Office Administration
Microsoft 365
Inventory Control
Inventory Systems
Financial Systems
Order Processing
Manual Orders
Inventory Reports
Purchase Orders
Packing Slips
Invoice Processing
Financial Reconciliation
Receipts and Deposits
Basic Accounting
Records Management
Customer Service
School Division
Privacy Requirements
Access to Information
Workplace Safety
Occupational Health and Safety
Online Catalogue
Website and Portal Updates

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