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Added 20 mins ago
WM
Human Resources Generalist
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- Full-time
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Edmonton Catholic Schools

Coordinator, Recruitment

AB, Canada
Greater Edmonton Metropolitan Area, Canada

Rate of Pay: $60,800 - $85,800 Posting Closing Date: 10/21/26 · Full-time

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Job details

Pay: Rate of Pay: $60,800 - $85,800 Posting Closing Date: 10/21/26
Job type: Full-time
Apply by: Nov 14, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Oct 15, 2026

Original job description

Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.

Coordinator, Recruitment

Requisition ID: 12044 Hours Per Week: 35

Position: New FTE: 1

Department: Staffing No Months Per Year: 12

Position Status: Permanent Employee Group: OOS

Rate of Pay: $60,800 - $85,800 Posting Closing Date: 10/21/26

The Staffing Team in Human Resources is seeking a Recruitment Coordinator to join them! The Recruitment Coordinator manages and coordinates all administrative functions for the recruitment team, and supporting the Recruitment and Retention Lead in delivering recruitment and selection services for the Division. The role focuses on recruiting for four employee groups: Alberta Teacher’s Association (ATA), Out of Scope (OOS), Alberta Union of Public Employees (AUPE), and Unifor. By organizing recruitment activities, facilitating selection processes, and ensuring effective onboarding, the Coordinator contributes to the Division's goal of maintaining a skilled and diverse workforce.

This position is eligible for a hybrid work schedule and is based out of Lumen Christi Catholic Education Centre (Capilano) and travel to Division sites within Edmonton is required.

Job Responsibilities

Coordinate Selection Processes

Conduct database searches, shortlist candidates, and screen applicants to identify the best fit for positions.
Generate and distribute correspondence to successful applicants, ensuring essential hiring documentation is received.
Track and report interview and recruitment data to maintain accurate records.
Respond to inquiries electronically, via telephone calls, or in-person visits to provide information and resolve issues.

Manage Recruitment Activities

Organize and participate in career fairs and presentations to attract potential candidates.
Advise external applicants on Division recruitment and selection processes to ensure clarity and transparency.
Develop and implement strategies for hard-to-recruit occupations and skill sets to meet staffing needs.
Identify alternative job posting options and methods to maximize exposure and reach target audiences.

Facilitate Onboarding Activities

Communicate with successful applicants to provide information and guidance on finalizing the hiring process.
Ensure communication on orientation is delivered to successful applicants to facilitate a smooth transition.
Collect and confirm staff credentials, including degrees, diplomas, certifications, and memberships necessary for specific functions.
Update applicant status and other relevant information in the Human Resource Management Information System (HRMIS).

Support Staff Replacement Activities

Assist in the recruitment, selection, and assignment of substitute staff to ensure continuous coverage.
Communicate with substitute staff to provide information and answer questions regarding assignments.
Develop and maintain information on substitutes and respective placements to manage the Replacement Roster effectively.

Administrative Analysis and Process Improvement

Coordinate interview panels, schedule interviews, and provide candidate information to panel members.
Recommend and implement changes to recruitment and administrative processes within the team to improve efficiency.
Generate reports for the manager to share with the Superintendents and Chief Superintendent.
Handle records management and generate a range of written materials and forms.

Qualifications

Diploma or degree in Human Resources or a related area. An equivalent combination of education and experience may be considered.
Written and oral French language proficiency is an asset.
Understanding of collective agreements, OOS Terms and Conditions, Human Resource Services policies and procedures, and the Alberta Education Act.
Knowledge of staffing and interviewing techniques, principles, and practices.
Proficiency in Microsoft 365, electronic Human Resource Information Management System (HRMIS), staffing system, and attendance system.
Familiarity with data collection and analysis techniques and principles.
Awareness of Freedom of Information and Protection of Privacy Legislation and records management principles.
Knowledge of safe workplaces and Occupational Health and Safety Legislation and regulations.
Understanding of department policies, procedures, and operations, and the Division’s programs and operations.

SKILLS And COMPETENCIES

Excellent communication, relationship-building, and presentation skills.
Strong organizational, assessment, and problem-solving abilities, with the capacity to manage multiple priorities and deadlines.
Ability to work independently and collaboratively while exercising sound judgment.
Strong attention to detail, data management skills, and a commitment to confidentiality.
Adaptable and innovative, with a focus on continuous improvement and responsiveness to change.
Demonstrates integrity, emotional resilience, and leadership through collaboration, respect, and alignment with organizational values.

What We Offer

Make a real difference: Your expertise directly impacts the success of the division’s administrators, teachers, students, and parents.
Be part of a dynamic team: Be part of a collaborative team that works with many diverse groups and builds meaningful connections.
Continuous learning: Embrace new technologies and challenges, growing your technical skillset through provided training opportunities.
100% employer-paid benefits, including: Health, Vision, and Dental.
A Health/Wellness Spending Account.
EFAP – Employee and Family Assistance Program.
Paid Time Off, including vacation time, personal days, and Christmas break.
Additional Paid Time Off (PTO) – Personal Days.
7-hour workdays, 35 hours per week for a 1.0 FTE.
Competitive salary and pension

Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.

As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.

Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.

Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.

Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.

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More about this job

Responsibilities

Coordinate recruitment and selection activities across four employee groups, including candidate searches, screening, interviews, hiring communications, and onboarding. Support substitute staffing and replacement rosters, maintain recruitment records and data, prepare reports, and improve administrative processes.

Requirements

A diploma or degree in Human Resources or a related field is required, or an equivalent combination of education and experience may be considered; French proficiency is an asset. Candidates should understand staffing practices, collective agreements, relevant legislation and policies, and HR systems, and demonstrate strong communication, organization, judgment, confidentiality, and data-management skills.

Skills

Recruitment Coordination
Candidate Screening
Interview Coordination
Onboarding
Staffing
Human Resource Information Systems
Microsoft 365
Data Management
Data Analysis
Records Management
Communication
Relationship Building
Presentation Skills
Problem-Solving
Confidentiality
Process Improvement

Benefits

Health Benefits
Vision Benefits
Dental Benefits
Health and Wellness Spending Account
Employee and Family Assistance Program
Paid Vacation
Personal Days
Christmas Break
Pension

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Selection
Candidate Screening
Interview Panels
Onboarding
Staffing
Substitute Staffing
Replacement Roster
Collective Agreements
Alberta Education Act
Human Resource Management Information System
HRMIS
Microsoft 365
Attendance System
Data Collection
Data Analysis
Records Management
Freedom of Information and Protection of Privacy
Occupational Health and Safety
Career Fairs
Applicant Tracking
Credential Verification
Process Improvement
Confidentiality

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