Sr. Manager / Manager, Office of the CEO

Company

Efficiency Capital (EC) is helping change the world one retrofit project at a time. We are an Energy-as- a-Service (EaaS) company that develops, invests, and manages various energy and net-zero projects in the built environment across Canada. We serve clients in the multi-residential, commercial, and industrial sectors to bring the financial resources and technical expertise needed to deliver energy and net-zero projects in their buildings.

We are looking for a senior professional who wants to be an owner-employee and will thrive in a dynamic leadership role in Toronto that is integral to the organization’s success. This means you’ll wear multiple hats while delivering results. If you’re looking for a rewarding yet challenging growth opportunity, then this is the role for you.

Opportunity

As the Sr. Manager / Manager at the Office of the CEO you will play a pivotal role as the right hand to the CEO, driving cross-functional initiatives, researching and planning strategic activities, and improving operational efficiency by ensuring alignment across teams. You will help prioritize projects, support strategic planning, and improve decision-making processes, especially as EC quickly scales across Canada and into new international markets.

The career pathway is significant - continue growing in a staff role or move into a line function, with the goal of leading a division, a country, or a subsidiary business in the next 5 to 10 years.

Key Responsibilities:

Strategic Planning & Execution

• Support the CEO in setting and communicating company strategy
• Research, develop, and support strategic initiatives, including new market entry, product development, and M&A opportunities
• Prepare and facilitate cross-functional planning sessions
• Monitor progress on strategic initiatives, drive accountability, and identify key risk and opportunities

Executive Communications & Decision Support

• Prepare internal and external presentations, investor updates, and board materials
• Synthesize information, perform financial, legal, operational, people, impact, and other analysis, and make recommendations for key business decisions
•  Act as a liaison between the CEO and internal/external stakeholders
• Ensure the CEO is prepared for key meetings and decisions and that resulting actions and commitments are followed through

CEO Office Coordination & Support

• Manage and coordinate the CEO’s calendar, meetings, and priorities
• Triage incoming requests and information requiring CEO attention and determine appropriate follow-up
• Prepare meeting agendas, briefing materials, and supporting information
•  Track action items, commitments, and follow-ups arising from CEO meetings
• Coordinate logistics for key internal and external meetings, including travel planning

Administrative Support

• Provide general administrative support to the Office of the CEO and the organization, liaising with HR, finance and other teams as needed
• Support onboarding and scheduling for senior stakeholders visiting EC (investors, partners, advisors, board members)
• Maintain an organized digital and physical environment (files, records, templates, and basic office logistics)
• Plan and organize team retreats and support HR activities and employee engagement initiatives as needed

Digital Tools, Automation & AI

• Use and champion modern productivity tools (calendar, task management, document collaboration, CRM, etc.) to streamline executive workflows
• Adopt new software, automation, and AI tools introduced to scale the Office of the CEO’s capacity
• Provide feedback on the tool stack, helping the leadership team continuously improve processes and automation
• Act as a business-side integrator across the organization, working with the CEO, departments, and IT to optimize systems, information, decision-making and workflows

Qualifications & Characteristics

Knowledge and Experience

• 5+ years of experience in management consulting, strategy, or business management
• Experience in infrastructure, finance, energy, or real estate is a strong asset
• Exceptional project management and communication skills
• Comfortable working in high-growth, ambiguous environments
• Strong analytical and problem-solving ability
• Financial and business acumen
• Strong practical fluency with modern business software, including document management, collaboration, workflow, meeting, and information-management tools; able to learn new platforms quickly and use them effectively in day-to-day work
• Comfortable using AI-enabled business tools responsibly to organize information, synthesize meetings and documents, prepare materials, track actions, and improve personal and team productivity
• Demonstrated judgment in handling confidential business information and following established policies for data management, records, access, and AI-enabled tools

Communication & Negotiation

• Strong communication and interpersonal skills to negotiate and develop transactions
• Exceptional written and presentation skills for multiple audiences - executives, vendors, public stakeholders, etc
• Fluency in English required; French is a strong asset, particularly for supporting work in Quebec and engaging with French-speaking stakeholders

Work Style

• Able to manage own time and workload, work remotely, and maintain strong attention to detail
• Ability to use soft power to achieve outcomes
• Ability to manage tight timelines and diverse personalities

Teamwork & Leadership

• Able to build trusted working relationships, share expertise and provide guidance to team members
• Has a desire and ability to take on increasing leadership responsibilities

Strategic Thinking & Learning

• Ability to think strategically to evaluate opportunities in a broader context while identifying risks and opportunities for both clients and the business
• Keen to learn and demonstrate commitment to continuous improvement

Outlook & Personality

• Strong critical thinking, judgment, common sense, ability to learn, and sense of humor
• Entrepreneurial personality with a hands-on attitude