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Added 2 mins ago
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Effizient Inc.

Immigration Case Associate

Canada

Job type: Full-time
Posting language: English
Posted: Oct 1, 2026

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Original job description

About Effizient Immigration Inc.

Effizient Immigration Inc. is a premier immigration consulting firm based in Kitchener, Canada. We are fully authorized by the Government of Canada and the College of Immigration and Citizenship Consultants (CICC) to practice Canadian Immigration Law. Our mission is to provide seamless, expert guidance to clients worldwide, navigating complex pathways including Study Permits, Work Permits, LMIA, and Permanent Residency applications.

Role Overview

We are seeking a detail-oriented and proactive Immigration Case Associate to join our team. This role is critical to the operational success of our firm, requiring a blend of technical legal knowledge, administrative precision, and exceptional client service. The successful candidate will support our RCIC by managing the full lifecycle of immigration applications and ensuring absolute compliance with Canadian legislation.

Key Responsibilities & Duties

Case Management & Legal Compliance

Application Execution: Prepare, review, and submit high-quality applications across various streams (Express Entry, PNP, Family Class, Study/Work Permits, and LMIA).
Document Auditing: Ensure all client-provided information is accurate and verified, performing rigorous quality checks on all legal documents before submission.
Regulatory Monitoring: Maintain a current, high-level understanding of the Immigration and Refugee Protection Act (IRPA) and related regulations to ensure all filings meet evolving government standards.
Deadline Oversight: Manage strict timelines for the completion of all visa and immigration documents to ensure submissions are received within government-mandated windows.

Client Relations & Communication

Intake & Vetting: Conduct initial client interviews to gather essential data, assess preliminary suitability, and prepare summaries for the RCIC.
Government Liaison: Coordinate directly with Immigration, Refugees and Citizenship Canada (IRCC) to resolve queries and track application progress.
Consultation Management: Vet prospective leads and manage the RCIC’s calendar by booking qualified client appointments.
Ongoing Support: Build and maintain strong, professional working relationships with clients, providing them with clear updates and guidance throughout their journey.

Administrative & Financial Operations

Agreement Management: Draft professional retainer agreements, oversee the signing process, and maintain meticulous, audit-ready client records.
Financial Coordination: Prepare accurate fee quotes, invoices, and any necessary financial documentation for clients, colleagues, or relevant authorities.
Process Improvement: Oversee daily immigration operations to identify efficiencies, ensuring the service process runs smoothly from intake to final decision.

Requirements

Requirements & Qualifications

Industry Knowledge: Prior experience with Canadian immigration is required. You must have a foundational understanding of different visa types and documentation categories.
Technical Proficiency: Strong IT skills are essential. You must be highly proficient in MS Word, MS Excel, and comfortable learning specialized case management and CRM software.
Communication Excellence: Exceptional written and oral English skills are mandatory for drafting legal explanations and communicating with clients.
Detail Orientation: The ability to spot inconsistencies in complex documentation and maintain high standards under pressure.
Growth Mindset: While experience is preferred, motivated Freshers with a strong academic background and a fast learning curve are welcome to apply.

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More about this job

Responsibilities

Prepare, review, and submit immigration applications while auditing documents, monitoring regulatory requirements, and managing deadlines. Conduct client intake and ongoing communications, coordinate with IRCC, and support agreements, financial documentation, and daily operational improvements.

Requirements

Prior Canadian immigration experience and a foundational understanding of visa types and documentation are required, though motivated freshers with a strong academic background may also apply. Candidates need strong IT skills, proficiency in MS Word and Excel, excellent English communication, attention to detail, and the ability to learn case management and CRM software.

Skills

Canadian Immigration Knowledge
Document Auditing
Regulatory Compliance
Deadline Management
Client Interviews
Client Communication
Government Liaison
Case Management
MS Word
MS Excel
CRM Software
Retainer Agreement Management
Invoice Preparation
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Canadian Immigration
Immigration and Refugee Protection Act
IRPA
Immigration and Refugee Protection Regulations
IRCC
CICC
RCIC
Express Entry
Provincial Nominee Program
PNP
Family Class
Study Permits
Work Permits
LMIA
Permanent Residency
Immigration Applications
Document Verification
Regulatory Compliance
Client Intake
Case Management
CRM Software
MS Word
MS Excel
Retainer Agreements
Invoices
Application Tracking

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