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Added 15 mins ago
Logistics Coordinator
World Vision Canada
Mississauga, ON
…the world and it will change yours too. Come and be part of a team of 400 Canadians with a vision for the world: Life in all its fullness for every…
Added 16 mins ago
SC
Clerk Steno - Part-time 0.2 FTE (7 hours per week)
Simcoe County District School Board
Innisfil, ON
- Part-time
…communication skills. Ability to follow directions and work as a team member. Good organizational, secretarial and word processing skills. Knowledge of MS Word at the Basic skill level.…
Added 16 mins ago
RC
Permanent Itinerant Caretaker (1.0 FTE) Pembroke/Petawawa
Renfrew County Catholic District School Board
Pembroke, ON
- Full-time
…Renfrew County. Daily work assignments will be determined by a…
Added 16 mins ago
SC
EDUCATIONAL ASSISTANT - Temporary Part-time
Simcoe County District School Board
Innisfil, ON
- Part-time
…and co-op situations. Working as part of a multidisciplinary team, Educational Assistants contribute to the learning development and integration of all students by creating a safe and…
Added 45 mins ago
Care Coordinator, Disability Support Program
The Government of Nova Scotia
NS · Flexible, NS
As the Care Coordinator, you work under the direction of the Casework Supervisor. You are responsible for the intake, assessment, and determination of financial eligibility and support need…
Added 1 hour ago
AG
Coordinator, Logistics and Camp
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Dubreuilville, ON
- Full-time
…integrity, and commitment allow our more than 1,900 dedicated team members to thrive in their careers and to create a lasting legacy that benefits all Alamos…
Added 1 hour ago
D
Supervisor, Environmental, H&S and Quality
DCM
Calgary, AB
- Full-time
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Added 1 hour ago
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Systemair
Mississauga, ON
…make decisions with the best interests of our customers and team at heart by achieving our goals to be an Employer, Brand, Investment, and Neighbor of Choice. Simply put, we prioritize,…
Added 1 hour ago
SC
2 Grocery - Supervisor Full-Time Graveyards @ Our Broadmead Location
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Victoria, BC
- Full-time
The Grocery Supervisor is responsible to ensure a superior customer service experience by coaching, and developing friendly, well-trained staff. The Supervisor will supervise the department…
Added 1 hour ago
TS
Program Manager
The Salvation Army Canada and Bermuda Territory
Thunder Bay, ON · Journey to Life Centre
- Full-time
Responsible to maintain a level of competency and understand Sections 25 and 26 of the Occupational Health and Safety Act (OHSA).
Added 1 hour ago
TS
Client Care Support (Temp Fixed Term)
The Salvation Army Canada and Bermuda Territory
Edmonton, AB
- Part-time
Support delivery of program services that support participants’ physical, social, emotional, and spiritual well being as assigned by the Supervisor.
Added 1 hour ago
AP
Registered Nurse - Casual
Anson Place Care Centre
Hagersville, ON
- Part-time
…nurturing a culture of kindness that flourishes within our team. Our valued team members are the heart of our mission and their well-being directly impacts the lives of those in our…
Added 1 hour ago
JC
Journeyman Welder
Johnson Controls
Nisku, AB
- Full-time
Perform all duties in accordance with Silent-Aire safety program standards and Alberta Occupational Health and Safety Act, Regulations and Code.
Added 1 hour ago
SI
Retail Print & Services Supervisor
Staples Inc.
Halifax, NS
- Full-time
As a Print & Services Supervisor at Staples, you will lead a team to provide exceptional customer experiences, drive sales, and maintain operational excellence. Your passion for the…
Added 1 hour ago
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Economic Planning Specialist
Nuclear Waste Management Organization
Ignace, ON
- Full-time
The NWMO has been guided for more than 20 years by a dedicated team of world-class scientists, engineers and Indigenous Knowledge Holders who are developing innovative and collaborative…
Added 1 hour ago
FC
Operations Supervisor
FedEx Canada
Longueuil, QC · Saint-Hubert, QC
- Part-time
This is a frontline supervisor position that supports the FedEx Express (FXE) Safety Above All Culture and manages specific day-to-day sort operations and assigned Cargo Handlers (CH) staff…
Added 1 hour ago
C
Fuel Accounting Analyst
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- Full-time
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Added 1 hour ago
TE
Field Operations Repairs Supervisor - Vancouver
TK Elevator
Burnaby, BC
- Full-time
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Added 1 hour ago
EC
Material Handler
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Surrey, BC
- Full-time
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Added 1 hour ago
AY
Clinical Program Supervisor
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Mississauga, ON
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Added 1 hour ago
IP
Director of Early Learning & Development
Ivy Prep Early Learning Academy
AB · Edmonton, AB
- Full-time
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Added 1 hour ago
Estate Specialist
Scotiabank
ON · Mississauga, ON
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.
Added 1 hour ago
JT
Mom and Kids Too Counsellor
Jean Tweed Centre
Toronto, ON
- Full-time
Abide by the Occupational Health and Safety Act, and work in a manner that is safe, reporting incidents immediately to direct supervisor.
Added 1 hour ago
HP
Assistant Director of Care (ADOC) – Full-Time
Hawthorne Park Care Centre
Toronto, ON
- Full-time
…nurturing a culture of kindness that flourishes within our team. Our valued team members are the heart of our mission and their well-being directly impacts the lives of those in our…
Added 2 hours ago
TJ
Mom and Kids Too Counsellor
The Jean Tweed Centre
Toronto, ON
- Full-time
Abide by the Occupational Health and Safety Act, and work in a manner that is safe, reporting incidents immediately to direct supervisor

EHN Canada

Administrative Assistant

Saskatoon, SK, Canada

$22 to $25 CAD / hour · Part-time

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Job details

Pay: $22 to $25 CAD / hour
Job type: Part-time
Apply by: Apr 24, 2027
Working hours: 24 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

EHN Canada is the nation’s largest private network of industry-leading mental health, trauma, and addiction treatment facilities, each with a passion for providing quality treatment for Canadians. We are committed to both caring for our patients and supporting their loved ones. With over 100 years of collective experience, our inpatient, outpatient, and online programs are offered across the country, providing essential compassionate care to patients wherever they are.

EHN Canada prides themselves on providing both excellent and accessible care to all Canadians.

Learn more at ehncanada.com

Be part of the work that’s changing lives.

Overview

Under the Executive Director's direction, the Assistant will anticipate needs, take initiative, and work independently and collaboratively as needed. This position also requires strong interpersonal skills and the ability to exercise good judgment in a variety of situations. As a professional, the Assistant must perform several administrative tasks, prepare correspondence, reports, and presentations, and assist the Director with all duties.

This is a part-time position working 24 hours per week. The Assistant must be highly organized and able to effectively prioritize executive support, medical-record auditing, accreditation, quality, and administrative responsibilities within the established work schedule.

The Assistant will have the knowledge and skills to help research and compile data, meet or liaise with individuals and groups inside or outside of the company, and support the development, implementation, and maintenance of organizational policies, procedures, and administrative processes. The Assistant is responsible for the provision of confidential administrative services, including support to the Executive Director and site leadership team, coordination of special projects, accreditation activities, quality and compliance processes, and other administrative support services. The Assistant is the primary point of contact for internal and external communications on matters pertaining to the office of the Executive Director.

A key component of this position is supporting health-record quality and compliance through routine audits of client medical records within the electronic medical record (EMR). The Assistant will complete documentation and record-completeness audits, identify and track deficiencies, support follow-up with the appropriate leaders or team members, and compile audit findings and trends to support quality improvement, accreditation, and organizational compliance.

This position provides administrative support and manages, prepares, and tracks highly confidential documentation and information. The Assistant works closely with clinical, nursing, admissions, operations, and corporate teams and must exercise a high degree of discretion when accessing or handling client, employee, operational, and organizational information.

Responsibilities:

Administrative support to the Executive Director and site Leadership Team.
Manage the Executive Director’s calendar, meetings, correspondence, administrative priorities, and other executive support requirements.
Writing and development of policies, procedures, RFPs, contracts, reports, correspondence, and other documents as directed.
Daily, weekly, and monthly statistical analysis of bed counts, client demographics, admissions, discharges, completion rates, and other operational and quality indicators as required.
Conduct routine audits of client medical records and documentation within the electronic medical record (EMR) to monitor completeness, accuracy, timeliness, and compliance with established organizational requirements.
Maintain medical-record audit tools and trackers and monitor identified documentation deficiencies to support timely follow-up and resolution.
Communicate identified documentation deficiencies to the appropriate Nursing Supervisor, Clinical Supervisor, Executive Director, or other responsible leader for follow-up.
Compile and analyze medical-record audit findings to identify recurring trends, opportunities for education, quality concerns, and areas for process improvement.
Maintain strict confidentiality and appropriate access to client information while conducting medical-record reviews and other quality activities.
Support trend analysis related to incident reporting, documentation variances, quality indicators, and other organizational metrics.
Assist with tracking required reports and support timely submission to applicable funders, regulators, government partners, or other external bodies as directed by the Executive Director.
Act as a liaison with external partners, regulators, licensing bodies, funders, and other stakeholders as delegated by the Executive Director.
Assist the Executive Director in the preparation for and maintenance of accreditation and serve as the site accreditation lead or coordinator as assigned.
Coordinate accreditation preparation activities, evidence collection, document organization, staff communication, and follow-up on identified action items.
Assist in the planning and preparation for meetings, special events, promotions, and professional training.
Support the implementation, maintenance, review, and organization of site policies, procedures, programs, and operational priorities.
Schedule and attend confidential meetings, prepare agendas, and prepare and distribute meeting minutes and action items as required.
Maintain organized administrative, quality, policy, accreditation, and other records in accordance with organizational record-management practices.
Monitor outstanding action items, reports, projects, and deliverables on behalf of the Executive Director and support timely follow-up.
Assist with special projects, data collection, reporting, research, and process-improvement initiatives as assigned.
Support compliance with applicable privacy, confidentiality, records-management, accreditation, and organizational requirements.
Other duties as assigned

Qualifications:

Completion of Grade 12 supplemented by post-secondary education or certification in business administration, health administration, health information management, office administration, or a related field is preferred; an equivalent combination of education and relevant experience may be considered.
Considerable experience in an executive support role or senior administrative assistant role; or an equivalent combination of experience and education may be considered.
Previous experience working in a health-care, mental health and addictions, residential treatment, or other health-services environment is strongly preferred.
Experience working with medical records and electronic medical record (EMR) systems is required.
Experience conducting medical-record, documentation, quality, or compliance audits is strongly preferred.
Demonstrated understanding of health-record documentation, privacy, confidentiality, information management, and appropriate handling of personal health information.
Knowledge of applicable New Brunswick privacy requirements, including the Personal Health Information Privacy and Access Act (PHIPAA), or demonstrated ability to develop this knowledge.
Experience supporting accreditation, quality improvement, regulatory compliance, or organizational auditing is considered an asset.
Ability to work in high-pressure situations.
Exceptional verbal and written communication skills.
Superior attention to detail, records and data management and computer skills, including competency in word processing, spreadsheets, databases, presentation tools, and email.
Must be proficient with computers and a variety of software including Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and electronic records systems.
Demonstrated ability to review large volumes of documentation accurately and identify missing, incomplete, inconsistent, or overdue documentation.
Strong analytical skills and ability to compile audit findings, identify trends, maintain trackers, and prepare clear reports for leadership.
Well-developed organizational and time management skills.
Ability to work without supervision under rigorous conditions of confidentiality.
Demonstrated ability to effectively prioritize competing responsibilities and meet deadlines within a part-time, 24-hour-per-week schedule.
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Highly resourceful team player, with the ability to also be effective independently.
Ability to exercise sound judgment, tact and diplomacy in processing confidential matters and materials.
Proven ability to be adaptable to various competing demands and demonstrate the highest level of professionalism, service, and responsiveness.
Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.

Employee Benefits and Perks:

Comprehensive benefits package including a yearly allowance of $2,000 for mental health and addiction services, plus $600 for various paramedical services (e.g., massage, physiotherapy)
24/7 Employee Assistance Program through GreenShield Health
Competitive paid time off, with an extra paid day off for your birthday, offered to eligible employees
Float Days and Recognized Statutory Holidays, providing additional flexibility and time off for eligible employees
Access to in-house fitness facilities or discounted gym memberships
Exclusive discounts through Perkopolis on entertainment, insurance, and more
Opportunities for personal and professional growth through our Education Support Assistance program
Supportive relocation opportunities due to our nationwide presence
Defined Benefit pension plan with up to a 4% employer contribution
Maternity and parental leave top-up
Discounts available at Kids & Co. Daycare.

Artificial intelligence (AI) may be used to screen, assess, or select applicants for this position by analyzing application materials and generating recommendations to support human decision-making.

EHN Canada is an employment equity employer. If you should require accommodation during the interview process, please contact Human Resources.

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More about this job

Responsibilities

Provide confidential executive and site leadership support, including calendar and meeting coordination, correspondence, reports, policy documentation, and project tracking. Conduct and analyze electronic medical record audits, track documentation deficiencies, support accreditation and compliance activities, and maintain accurate records and operational reporting.

Requirements

A high school education supplemented by post-secondary education or certification in a related administrative or health field is preferred, along with considerable executive or senior administrative support experience. Required experience includes working with medical records and EMR systems; healthcare experience and medical-record auditing are strongly preferred, as are strong confidentiality, analytical, organizational, communication, and Microsoft Office skills.

Skills

Executive Support
Medical Record Auditing
Electronic Medical Record Systems
Privacy And Confidentiality
Accreditation Coordination
Quality Improvement
Compliance Monitoring
Data Analysis
Report Writing
Records Management
Microsoft Office
Adobe Acrobat
Calendar And Meeting Management
Organization And Time Management
Written And Verbal Communication
Attention To Detail

Benefits

Mental Health And Addiction Services Allowance
Paramedical Services Allowance
Employee Assistance Program
Paid Time Off
Birthday Day Off
Float Days
Recognized Statutory Holidays
Fitness Facilities Or Discounted Gym Memberships
Education Support Assistance
Relocation Opportunities
Defined Benefit Pension Plan
Maternity And Parental Leave Top-Up
Daycare Discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Administrative Assistant
Electronic Medical Record
Medical Records
Documentation Audits
Quality Audits
Compliance
Accreditation
Quality Improvement
Personal Health Information
PHIPAA
Privacy
Confidentiality
Records Management
Data Analysis
Trend Analysis
Statistical Reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Adobe Acrobat
Policies And Procedures
RFPs
Contracts
Meeting Minutes
Action Item Tracking
Healthcare
Mental Health And Addictions
Incident Reporting

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