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Added 13 mins ago
PV
Senior Manager - CRM & Lifecycle Marketing
Pet Valu
Markham, ON
- Full-time
Reports to: Director, Marketing /Loyalty Analytics
Added 13 mins ago
OH
Director, System Strategy, Planning, Design & Implementation
Ontario Health
North Bay, ON · Sault Ste. Marie, ON · Sudbury, ON · Thunder Bay, ON · Timmins, ON
- Full-time
Ongoing learning and career development opportunities designed to help you grow, advance, and thrive in your profession
Added 13 mins ago
OH
Senior Project Manager, Program Initiatives
Ontario Health
Toronto, ON
- Full-time
Ongoing learning and career development opportunities designed to help you grow, advance, and thrive in your profession
Added 13 mins ago
UO
Administration and Projects Specialist
University of British Columbia
Vancouver, BC · UBCV | Donald Rix Building (RIX)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
This position reports to the Director, Pensions. Works collaboratively with colleagues and peers within the PAO. The position also works with external vendors and service providers as…
Added 13 mins ago
T
Vice President, Global Core Trade Finance, TD Securities, Global Transaction Banking
TD
Toronto, ON
- Full-time
…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…
Added 13 mins ago
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Director of Engineering & Technical Services
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Hanover, ON
- Full-time
Reporting to the VP of Operations, the Director of Engineering & Technical Services is responsible for leading Technical Services and Product Development, ensuring projects are delivered on…
Added 13 mins ago
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Human Resources Manager
SMARTFOX
ON · Ontario, Canada
- $80,000 to $100,000 CAD / year
- Full-time
…conversations. Many of our HR professionals have moved into HR business partner, total rewards, talent management, labour relations, and HR director…
Added 13 mins ago
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Senior Resource Manager
BIMM
Toronto, ON
- Full-time
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Added 13 mins ago
AE
Maintenance Manager
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Bolton, ON
- Full-time
Reports to: Senior Operations Manager/Director, Operations
Added 13 mins ago
PC
Environmental Specialist Student
PCL Construction
AB · Edmonton, AB
- Full-time
…2027. This position will be under the direct supervisor of the Director, HSE…
Added 13 mins ago
DI
Investment & Strategy Analyst, Commercial Due Diligence
Dedale Intelligence
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time
1 to 2 years of relevant experience in strategy, finance or business, which can include internships or co-op terms in investment banking, equity research, private equity or venture capital,…
Added 13 mins ago
TC
Director, Corporate Partnerships
The Corporation of Massey Hall and Roy Thomson Hall
Toronto, ON
- Full-time
The Director, Corporate Partnerships is a senior business development leader accountable for securing new partners and delivering year-over-year revenue growth across Allied Music Centre,…
Added 29 mins ago
C
Director, Workplace Strategy
CIBC
Toronto, ON
- Full-time
…portfolio, including flagship and enterprise environments. As a Director, Workplace Strategy, you’ll lead the evolution, translation, and implementation of CIBC’s Global Workplace…
Added 29 mins ago
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Senior Manager, SCM Operations Category Management
Cenovus Energy
Calgary, AB
- Full-time
…category management across Cenovus assets. Reporting to the Director, SCM Operations, the successful candidate will lead a high-performing team and collaborate closely with multiple…
Added 29 mins ago
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Senior Director, Clinical Development Change & Transformation Lead
AstraZeneca
Mississauga, ON · Canada - Mississauga
- Full-time
We are seeking a Director, Clinical Development Change & Transformation Lead to drive the change management and adoption work that turns Evinova's solutions into new ways of working across…
Added 44 mins ago
JT
Outside Sales Representative
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AB · Edmonton, Alberta
- Full-time
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Added 44 mins ago
JT
Outside Sales Representative
JM Test Systems
Calgary, AB
- Full-time
· Career-Oriented: Ambitious with a desire for rapid advancement - e.g., into sales leadership or business development. Bachelor's degree preferred but not required if you've got the…
Added 44 mins ago
JT
Outside Sales Representative
JM Test Systems
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- Full-time
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Added 44 mins ago
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Sr Specialist, Digital Content (Contract 18 Months)
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- Full-time
Reporting to the Director of Content and Search on our Marketing & Communication team, the Sr. Specialist, Content Marketing will play an instrumental role in our team’s mission to drive…
Added 44 mins ago
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As Senior Manager, Planning, you'll take on a newly created position focused on strengthening Ganong's Integrated Business Planning (IBP) processes, overseeing production planning, and…
Added 44 mins ago
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Added 44 mins ago
M
Business Development Associate
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AB · Alberta, Canada
- Full-time
MyEngene Canada Inc. | Genome Alberta Business Development Work Placement
Added 44 mins ago
DS
Director of Operations
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- Full-time
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Added 44 mins ago
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Trade Development and Analytics Manager
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- Full-time
This role involves regular collaboration across Sales, Marketing, Product Management, Business Systems, and other departments. Day-to-day responsibilities include creative development,…

EHN Canada

Administrative Assistant

Saskatoon, SK, Canada

$22 to $25 CAD / hour · Part-time

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Job details

Pay: $22 to $25 CAD / hour
Job type: Part-time
Apply by: Apr 24, 2027
Working hours: 24 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

EHN Canada is the nation’s largest private network of industry-leading mental health, trauma, and addiction treatment facilities, each with a passion for providing quality treatment for Canadians. We are committed to both caring for our patients and supporting their loved ones. With over 100 years of collective experience, our inpatient, outpatient, and online programs are offered across the country, providing essential compassionate care to patients wherever they are.

EHN Canada prides themselves on providing both excellent and accessible care to all Canadians.

Learn more at ehncanada.com

Be part of the work that’s changing lives.

Overview

Under the Executive Director's direction, the Assistant will anticipate needs, take initiative, and work independently and collaboratively as needed. This position also requires strong interpersonal skills and the ability to exercise good judgment in a variety of situations. As a professional, the Assistant must perform several administrative tasks, prepare correspondence, reports, and presentations, and assist the Director with all duties.

This is a part-time position working 24 hours per week. The Assistant must be highly organized and able to effectively prioritize executive support, medical-record auditing, accreditation, quality, and administrative responsibilities within the established work schedule.

The Assistant will have the knowledge and skills to help research and compile data, meet or liaise with individuals and groups inside or outside of the company, and support the development, implementation, and maintenance of organizational policies, procedures, and administrative processes. The Assistant is responsible for the provision of confidential administrative services, including support to the Executive Director and site leadership team, coordination of special projects, accreditation activities, quality and compliance processes, and other administrative support services. The Assistant is the primary point of contact for internal and external communications on matters pertaining to the office of the Executive Director.

A key component of this position is supporting health-record quality and compliance through routine audits of client medical records within the electronic medical record (EMR). The Assistant will complete documentation and record-completeness audits, identify and track deficiencies, support follow-up with the appropriate leaders or team members, and compile audit findings and trends to support quality improvement, accreditation, and organizational compliance.

This position provides administrative support and manages, prepares, and tracks highly confidential documentation and information. The Assistant works closely with clinical, nursing, admissions, operations, and corporate teams and must exercise a high degree of discretion when accessing or handling client, employee, operational, and organizational information.

Responsibilities:

Administrative support to the Executive Director and site Leadership Team.
Manage the Executive Director’s calendar, meetings, correspondence, administrative priorities, and other executive support requirements.
Writing and development of policies, procedures, RFPs, contracts, reports, correspondence, and other documents as directed.
Daily, weekly, and monthly statistical analysis of bed counts, client demographics, admissions, discharges, completion rates, and other operational and quality indicators as required.
Conduct routine audits of client medical records and documentation within the electronic medical record (EMR) to monitor completeness, accuracy, timeliness, and compliance with established organizational requirements.
Maintain medical-record audit tools and trackers and monitor identified documentation deficiencies to support timely follow-up and resolution.
Communicate identified documentation deficiencies to the appropriate Nursing Supervisor, Clinical Supervisor, Executive Director, or other responsible leader for follow-up.
Compile and analyze medical-record audit findings to identify recurring trends, opportunities for education, quality concerns, and areas for process improvement.
Maintain strict confidentiality and appropriate access to client information while conducting medical-record reviews and other quality activities.
Support trend analysis related to incident reporting, documentation variances, quality indicators, and other organizational metrics.
Assist with tracking required reports and support timely submission to applicable funders, regulators, government partners, or other external bodies as directed by the Executive Director.
Act as a liaison with external partners, regulators, licensing bodies, funders, and other stakeholders as delegated by the Executive Director.
Assist the Executive Director in the preparation for and maintenance of accreditation and serve as the site accreditation lead or coordinator as assigned.
Coordinate accreditation preparation activities, evidence collection, document organization, staff communication, and follow-up on identified action items.
Assist in the planning and preparation for meetings, special events, promotions, and professional training.
Support the implementation, maintenance, review, and organization of site policies, procedures, programs, and operational priorities.
Schedule and attend confidential meetings, prepare agendas, and prepare and distribute meeting minutes and action items as required.
Maintain organized administrative, quality, policy, accreditation, and other records in accordance with organizational record-management practices.
Monitor outstanding action items, reports, projects, and deliverables on behalf of the Executive Director and support timely follow-up.
Assist with special projects, data collection, reporting, research, and process-improvement initiatives as assigned.
Support compliance with applicable privacy, confidentiality, records-management, accreditation, and organizational requirements.
Other duties as assigned

Qualifications:

Completion of Grade 12 supplemented by post-secondary education or certification in business administration, health administration, health information management, office administration, or a related field is preferred; an equivalent combination of education and relevant experience may be considered.
Considerable experience in an executive support role or senior administrative assistant role; or an equivalent combination of experience and education may be considered.
Previous experience working in a health-care, mental health and addictions, residential treatment, or other health-services environment is strongly preferred.
Experience working with medical records and electronic medical record (EMR) systems is required.
Experience conducting medical-record, documentation, quality, or compliance audits is strongly preferred.
Demonstrated understanding of health-record documentation, privacy, confidentiality, information management, and appropriate handling of personal health information.
Knowledge of applicable New Brunswick privacy requirements, including the Personal Health Information Privacy and Access Act (PHIPAA), or demonstrated ability to develop this knowledge.
Experience supporting accreditation, quality improvement, regulatory compliance, or organizational auditing is considered an asset.
Ability to work in high-pressure situations.
Exceptional verbal and written communication skills.
Superior attention to detail, records and data management and computer skills, including competency in word processing, spreadsheets, databases, presentation tools, and email.
Must be proficient with computers and a variety of software including Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and electronic records systems.
Demonstrated ability to review large volumes of documentation accurately and identify missing, incomplete, inconsistent, or overdue documentation.
Strong analytical skills and ability to compile audit findings, identify trends, maintain trackers, and prepare clear reports for leadership.
Well-developed organizational and time management skills.
Ability to work without supervision under rigorous conditions of confidentiality.
Demonstrated ability to effectively prioritize competing responsibilities and meet deadlines within a part-time, 24-hour-per-week schedule.
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Highly resourceful team player, with the ability to also be effective independently.
Ability to exercise sound judgment, tact and diplomacy in processing confidential matters and materials.
Proven ability to be adaptable to various competing demands and demonstrate the highest level of professionalism, service, and responsiveness.
Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.

Employee Benefits and Perks:

Comprehensive benefits package including a yearly allowance of $2,000 for mental health and addiction services, plus $600 for various paramedical services (e.g., massage, physiotherapy)
24/7 Employee Assistance Program through GreenShield Health
Competitive paid time off, with an extra paid day off for your birthday, offered to eligible employees
Float Days and Recognized Statutory Holidays, providing additional flexibility and time off for eligible employees
Access to in-house fitness facilities or discounted gym memberships
Exclusive discounts through Perkopolis on entertainment, insurance, and more
Opportunities for personal and professional growth through our Education Support Assistance program
Supportive relocation opportunities due to our nationwide presence
Defined Benefit pension plan with up to a 4% employer contribution
Maternity and parental leave top-up
Discounts available at Kids & Co. Daycare.

Artificial intelligence (AI) may be used to screen, assess, or select applicants for this position by analyzing application materials and generating recommendations to support human decision-making.

EHN Canada is an employment equity employer. If you should require accommodation during the interview process, please contact Human Resources.

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More about this job

Responsibilities

Provide confidential executive and site leadership support, including calendar and meeting coordination, correspondence, reports, policy documentation, and project tracking. Conduct and analyze electronic medical record audits, track documentation deficiencies, support accreditation and compliance activities, and maintain accurate records and operational reporting.

Requirements

A high school education supplemented by post-secondary education or certification in a related administrative or health field is preferred, along with considerable executive or senior administrative support experience. Required experience includes working with medical records and EMR systems; healthcare experience and medical-record auditing are strongly preferred, as are strong confidentiality, analytical, organizational, communication, and Microsoft Office skills.

Skills

Executive Support
Medical Record Auditing
Electronic Medical Record Systems
Privacy And Confidentiality
Accreditation Coordination
Quality Improvement
Compliance Monitoring
Data Analysis
Report Writing
Records Management
Microsoft Office
Adobe Acrobat
Calendar And Meeting Management
Organization And Time Management
Written And Verbal Communication
Attention To Detail

Benefits

Mental Health And Addiction Services Allowance
Paramedical Services Allowance
Employee Assistance Program
Paid Time Off
Birthday Day Off
Float Days
Recognized Statutory Holidays
Fitness Facilities Or Discounted Gym Memberships
Education Support Assistance
Relocation Opportunities
Defined Benefit Pension Plan
Maternity And Parental Leave Top-Up
Daycare Discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Administrative Assistant
Electronic Medical Record
Medical Records
Documentation Audits
Quality Audits
Compliance
Accreditation
Quality Improvement
Personal Health Information
PHIPAA
Privacy
Confidentiality
Records Management
Data Analysis
Trend Analysis
Statistical Reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Adobe Acrobat
Policies And Procedures
RFPs
Contracts
Meeting Minutes
Action Item Tracking
Healthcare
Mental Health And Addictions
Incident Reporting

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