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Added 1 min ago
C
Senior Methodology and Content Manager
Caseware
Toronto, ON
- $130,000 to $150,000 CAD / year
- Full-time
You will also advise internal teams on regulatory developments that affect product development, support customer and partner conversations on methodology and content, and contribute to how…
Added 1 min ago
AP
Registered Nurse - Casual
Anson Place Care Centre
Hagersville, ON
- Part-time
Registered Nurse (RN) reports to the Director of Care and is expected to coordinate and oversee all aspects of resident focused delivery of care. Registered Nurse should also promote the…
Added 1 min ago
TO
Manager, Roads and Stormwater Operations Maintenance
Town of Caledon
Bolton, ON
- Full-time
Reporting directly to the Director, Public Works, this role is responsible for the overall leadership, management, and delivery of maintenance activities, contracts, and services to the…
Added 16 mins ago
UO
Manager, Animal Care Operations
University of Ottawa
Ottawa, ON
- Full-time
…vivarium, procedural, and surgical space. Reporting to the Senior Director, Animal Care and Veterinary Services, the incumbent is accountable for the operational leadership and management…
Added 16 mins ago
QR
Superviseur /Salles de montre (quincaillerie et surfaces) /Showroom Supervisor (Hardware & Surface)
Quincaillerie Richelieu Ltée/Richelieu Hardware Ltd
Montreal, QC
- Full-time
Organiser les visites de la salle de montre et présenter les produits et services de l'entreprise.
Added 16 mins ago
WO
Organizational Development Coordinator
William Osler Health System
Brampton, ON
- Contract
A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills…
Added 16 mins ago
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Manager, Events
Glenbow
Calgary, AB
- Full-time
This role combines sales pipeline management and client relationship development with rigorous event logistics and contract administration. Working within the pricing, policy, and…
Added 16 mins ago
VC
Regional Program Medical Director - Primary Care, Home and Community Health
Vancouver Coastal Health
Vancouver, BC
- Full-time
Come work as a Regional Program Medical Director with Vancouver Coastal Health (VCH)!
Added 16 mins ago
WO
Organizational Development Coordinator
William Osler Health System
Brampton, ON
- Contract
A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills…
Added 16 mins ago
I
Directeur, Services juridiques - Indemnisation
Intact
Dartmouth, NS
- Full-time
Identify key talent and empower them with meaningful development opportunities that provide maximum value both to their careers and the organization.
Added 16 mins ago
IP
Director of Early Learning & Development
Ivy Prep Early Learning Academy
AB · Edmonton, AB
- Full-time
Ivy Prep-Early Learning Academy has an opportunity for an experienced Director of Early Learning & Development to join our growing team. We are seeking a dynamic and visionary individual to…
Added 16 mins ago
AL
Compliance Manager
ARAG Legal Solutions Inc. (Canada)
Toronto, ON
- Full-time
Reporting to the Director, Legal and Compliance, the Compliance Manager will support the day-to-day delivery of the Compliance program for a federally and provincially licenced Property &…
Added 16 mins ago
H
Clinical Manager Parkland Place
HealthCareersInSask.ca
Melfort, SK
- Full-time
…to achieve our province’s healthcare goals. Reporting to the Director Continuing Care, the Manager is responsible for creating operational lines of sight that connect to the goals and…
Added 16 mins ago
E
Assistant Director of Care (ADOC) - Full Time (FT) - Tuxedo Villa - Bonuses Available
Extendicare
Winnipeg, MB · LTC - Tuxedo Villa (Corydon Ave.)
- Full-time
Reporting to the Director of Care, the Assistant Director of care (ADOC) is a highly skilled leader who contributes to Extendicare’s purpose of Helping People Live Better by supporting and…
Added 16 mins ago
Director, Strategic Planning
Kia Corporation
Mississauga, ON
The Director, Strategic Planning is responsible for leading the company's strategic direction in Canada, overseeing corporate strategy, product planning, commercial performance, digital…
Added 16 mins ago
Human Resources Business Partner - People Services
Nova Scotia Health and IWK Health
Yarmouth, NS
Reporting to the Western Zone People Services Director and working closely with the Senior Human Resources Business Partner and western zone Employee and Labour Relations manager the HRBP…
Added 16 mins ago
Consultant, Continuous Improvement
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Manager of Continuous Quality Improvement, Mental Health and Addictions with accountability to the Director of Integrated Youth Services IYS Nova Scotia. The Consultant…
Added 16 mins ago
TA
Senior Director, Marketing & Communications
Top Aces
Dorval, QC
- Full-time
…itself as the world leader in contracted adversary air (ADAIR) services and joint terminal attack controller (JTAC)…
Added 31 mins ago
Senior Manager Maintenance Fleet
Purolator
Toronto, ON · Etobicoke, ON
…Purolator’s garages. This role is responsible for the planning, development and execution of Maintenance plans as they relate to the financial and operational optimization of our fleet…
Added 31 mins ago
HP
Assistant Director of Care (ADOC) – Full-Time
Hawthorne Park Care Centre
Toronto, ON
- Full-time
The Assistant Director of Care (ADOC)/ Clinical Director of Care (CDOC) reports to the Director of Care and is responsible for the overall provision of care and services to residents,…
Added 31 mins ago
ML
Hospitality Director
MAPLE LEAF LOUNGE
Toronto, ON
- Full-time
Now, if you were to come on board as our Hospitality Director we’d ask you to do the following for us:
Added 46 mins ago
I
Specialist – Technical project integration
Innergex
Longueuil, QC
- Full-time
…technical leadership and integration oversight throughout the development, engineering, construction, energization, commissioning, and operational handover phases of renewable energy…
Added 46 mins ago
K
Change Management Manager
Kelly
Toronto, ON
- Contract
8+ years of experience in Change Management, Organizational Effectiveness, Organizational Development, Business Readiness, or Transformation leadership
Added 46 mins ago
OM
Senior Manager, Growth
Omnicom Media
Toronto, ON
- Full-time
6+ years of relevant experience in project management, account management, business development coordination, marketing or related roles, ideally within media, advertising, consulting or…
Added 46 mins ago
BF
Leader de site Qualité/ Quality Site Lead
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- Full-time
…documents, registres et certifications concernant les produits et services…

EHN Canada

Administrative Assistant

Saskatoon, SK, Canada

$22 to $25 CAD / hour · Part-time

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Job details

Pay: $22 to $25 CAD / hour
Job type: Part-time
Apply by: Apr 24, 2027
Working hours: 24 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

EHN Canada is the nation’s largest private network of industry-leading mental health, trauma, and addiction treatment facilities, each with a passion for providing quality treatment for Canadians. We are committed to both caring for our patients and supporting their loved ones. With over 100 years of collective experience, our inpatient, outpatient, and online programs are offered across the country, providing essential compassionate care to patients wherever they are.

EHN Canada prides themselves on providing both excellent and accessible care to all Canadians.

Learn more at ehncanada.com

Be part of the work that’s changing lives.

Overview

Under the Executive Director's direction, the Assistant will anticipate needs, take initiative, and work independently and collaboratively as needed. This position also requires strong interpersonal skills and the ability to exercise good judgment in a variety of situations. As a professional, the Assistant must perform several administrative tasks, prepare correspondence, reports, and presentations, and assist the Director with all duties.

This is a part-time position working 24 hours per week. The Assistant must be highly organized and able to effectively prioritize executive support, medical-record auditing, accreditation, quality, and administrative responsibilities within the established work schedule.

The Assistant will have the knowledge and skills to help research and compile data, meet or liaise with individuals and groups inside or outside of the company, and support the development, implementation, and maintenance of organizational policies, procedures, and administrative processes. The Assistant is responsible for the provision of confidential administrative services, including support to the Executive Director and site leadership team, coordination of special projects, accreditation activities, quality and compliance processes, and other administrative support services. The Assistant is the primary point of contact for internal and external communications on matters pertaining to the office of the Executive Director.

A key component of this position is supporting health-record quality and compliance through routine audits of client medical records within the electronic medical record (EMR). The Assistant will complete documentation and record-completeness audits, identify and track deficiencies, support follow-up with the appropriate leaders or team members, and compile audit findings and trends to support quality improvement, accreditation, and organizational compliance.

This position provides administrative support and manages, prepares, and tracks highly confidential documentation and information. The Assistant works closely with clinical, nursing, admissions, operations, and corporate teams and must exercise a high degree of discretion when accessing or handling client, employee, operational, and organizational information.

Responsibilities:

Administrative support to the Executive Director and site Leadership Team.
Manage the Executive Director’s calendar, meetings, correspondence, administrative priorities, and other executive support requirements.
Writing and development of policies, procedures, RFPs, contracts, reports, correspondence, and other documents as directed.
Daily, weekly, and monthly statistical analysis of bed counts, client demographics, admissions, discharges, completion rates, and other operational and quality indicators as required.
Conduct routine audits of client medical records and documentation within the electronic medical record (EMR) to monitor completeness, accuracy, timeliness, and compliance with established organizational requirements.
Maintain medical-record audit tools and trackers and monitor identified documentation deficiencies to support timely follow-up and resolution.
Communicate identified documentation deficiencies to the appropriate Nursing Supervisor, Clinical Supervisor, Executive Director, or other responsible leader for follow-up.
Compile and analyze medical-record audit findings to identify recurring trends, opportunities for education, quality concerns, and areas for process improvement.
Maintain strict confidentiality and appropriate access to client information while conducting medical-record reviews and other quality activities.
Support trend analysis related to incident reporting, documentation variances, quality indicators, and other organizational metrics.
Assist with tracking required reports and support timely submission to applicable funders, regulators, government partners, or other external bodies as directed by the Executive Director.
Act as a liaison with external partners, regulators, licensing bodies, funders, and other stakeholders as delegated by the Executive Director.
Assist the Executive Director in the preparation for and maintenance of accreditation and serve as the site accreditation lead or coordinator as assigned.
Coordinate accreditation preparation activities, evidence collection, document organization, staff communication, and follow-up on identified action items.
Assist in the planning and preparation for meetings, special events, promotions, and professional training.
Support the implementation, maintenance, review, and organization of site policies, procedures, programs, and operational priorities.
Schedule and attend confidential meetings, prepare agendas, and prepare and distribute meeting minutes and action items as required.
Maintain organized administrative, quality, policy, accreditation, and other records in accordance with organizational record-management practices.
Monitor outstanding action items, reports, projects, and deliverables on behalf of the Executive Director and support timely follow-up.
Assist with special projects, data collection, reporting, research, and process-improvement initiatives as assigned.
Support compliance with applicable privacy, confidentiality, records-management, accreditation, and organizational requirements.
Other duties as assigned

Qualifications:

Completion of Grade 12 supplemented by post-secondary education or certification in business administration, health administration, health information management, office administration, or a related field is preferred; an equivalent combination of education and relevant experience may be considered.
Considerable experience in an executive support role or senior administrative assistant role; or an equivalent combination of experience and education may be considered.
Previous experience working in a health-care, mental health and addictions, residential treatment, or other health-services environment is strongly preferred.
Experience working with medical records and electronic medical record (EMR) systems is required.
Experience conducting medical-record, documentation, quality, or compliance audits is strongly preferred.
Demonstrated understanding of health-record documentation, privacy, confidentiality, information management, and appropriate handling of personal health information.
Knowledge of applicable New Brunswick privacy requirements, including the Personal Health Information Privacy and Access Act (PHIPAA), or demonstrated ability to develop this knowledge.
Experience supporting accreditation, quality improvement, regulatory compliance, or organizational auditing is considered an asset.
Ability to work in high-pressure situations.
Exceptional verbal and written communication skills.
Superior attention to detail, records and data management and computer skills, including competency in word processing, spreadsheets, databases, presentation tools, and email.
Must be proficient with computers and a variety of software including Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and electronic records systems.
Demonstrated ability to review large volumes of documentation accurately and identify missing, incomplete, inconsistent, or overdue documentation.
Strong analytical skills and ability to compile audit findings, identify trends, maintain trackers, and prepare clear reports for leadership.
Well-developed organizational and time management skills.
Ability to work without supervision under rigorous conditions of confidentiality.
Demonstrated ability to effectively prioritize competing responsibilities and meet deadlines within a part-time, 24-hour-per-week schedule.
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Highly resourceful team player, with the ability to also be effective independently.
Ability to exercise sound judgment, tact and diplomacy in processing confidential matters and materials.
Proven ability to be adaptable to various competing demands and demonstrate the highest level of professionalism, service, and responsiveness.
Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.

Employee Benefits and Perks:

Comprehensive benefits package including a yearly allowance of $2,000 for mental health and addiction services, plus $600 for various paramedical services (e.g., massage, physiotherapy)
24/7 Employee Assistance Program through GreenShield Health
Competitive paid time off, with an extra paid day off for your birthday, offered to eligible employees
Float Days and Recognized Statutory Holidays, providing additional flexibility and time off for eligible employees
Access to in-house fitness facilities or discounted gym memberships
Exclusive discounts through Perkopolis on entertainment, insurance, and more
Opportunities for personal and professional growth through our Education Support Assistance program
Supportive relocation opportunities due to our nationwide presence
Defined Benefit pension plan with up to a 4% employer contribution
Maternity and parental leave top-up
Discounts available at Kids & Co. Daycare.

Artificial intelligence (AI) may be used to screen, assess, or select applicants for this position by analyzing application materials and generating recommendations to support human decision-making.

EHN Canada is an employment equity employer. If you should require accommodation during the interview process, please contact Human Resources.

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More about this job

Responsibilities

Provide confidential executive and site leadership support, including calendar and meeting coordination, correspondence, reports, policy documentation, and project tracking. Conduct and analyze electronic medical record audits, track documentation deficiencies, support accreditation and compliance activities, and maintain accurate records and operational reporting.

Requirements

A high school education supplemented by post-secondary education or certification in a related administrative or health field is preferred, along with considerable executive or senior administrative support experience. Required experience includes working with medical records and EMR systems; healthcare experience and medical-record auditing are strongly preferred, as are strong confidentiality, analytical, organizational, communication, and Microsoft Office skills.

Skills

Executive Support
Medical Record Auditing
Electronic Medical Record Systems
Privacy And Confidentiality
Accreditation Coordination
Quality Improvement
Compliance Monitoring
Data Analysis
Report Writing
Records Management
Microsoft Office
Adobe Acrobat
Calendar And Meeting Management
Organization And Time Management
Written And Verbal Communication
Attention To Detail

Benefits

Mental Health And Addiction Services Allowance
Paramedical Services Allowance
Employee Assistance Program
Paid Time Off
Birthday Day Off
Float Days
Recognized Statutory Holidays
Fitness Facilities Or Discounted Gym Memberships
Education Support Assistance
Relocation Opportunities
Defined Benefit Pension Plan
Maternity And Parental Leave Top-Up
Daycare Discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Administrative Assistant
Electronic Medical Record
Medical Records
Documentation Audits
Quality Audits
Compliance
Accreditation
Quality Improvement
Personal Health Information
PHIPAA
Privacy
Confidentiality
Records Management
Data Analysis
Trend Analysis
Statistical Reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Adobe Acrobat
Policies And Procedures
RFPs
Contracts
Meeting Minutes
Action Item Tracking
Healthcare
Mental Health And Addictions
Incident Reporting

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