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Added 1 min ago
P
Country HR Manager - Canada
Prysmian
Vaughan, ON · Quebec, QC
- Full-time
Degree in Human Resources, Business, or a related discipline (bachelor's or master's level).
Added 1 min ago
OH
Senior Business Partner, Health Workforce Capacity
Ontario Health
Toronto, ON
- Full-time
…strengthens Ontario’s health workforce by advancing health human resources (HHR) initiatives that build workforce capacity, improve equitable access to health professionals, enhance…
Added 1 min ago
H
Lab Technician I (Contract)
Hoya
Winnipeg, MB
- Full-time
…process for semiconductor and LCD/OLED devices, text-to-speech, human resources and other software solutions and critical components for the mass memory and cloud storage industries. With…
Added 1 min ago
TR
Senior Manager, U.S. Tax
Tricon Residential
Toronto, ON
- Full-time
…improving processes, leveraging technology solutions, and can lead management initiatives across complex tax…
Added 1 min ago
T
Manager, Engineering - TD Data Platform
TD
Toronto, ON
- Full-time
We are looking for an experienced Engineering Leader to lead a team of Data Engineers and Technology Specialists supporting Branch Banking, Coach Ready and Loyalty. This role will provide…
Added 1 min ago
Security Manager
PACT
ON · Mississauga, Ontario
PACT (Pearson Accelerator Construction Team) is a General Partnership of Alberici, Amico, Kenaidan, and Obayashi, supported by design partners Egis, Mott MacDonald, and Weston
Added 1 min ago
ES
Director of Engineering & Technical Services
Engineering Search Firm Inc.
Hanover, ON
- Full-time
· Recruit and develop team members, providing mentorship, personal development and growth and/or working with human resources to connect to external opportunities.
Added 1 min ago
S
Human Resources Manager
SMARTFOX
ON · Ontario, Canada
- $80,000 to $100,000 CAD / year
- Full-time
Diploma or degree in Human Resources, Business, Psychology, Industrial Relations, or a related field, or equivalent experience. We care about what you can do
Added 1 min ago
BI
Programming Manager
BOS Innovations Inc.
London, ON
- Full-time
Lead, coach, and develop programming team members through regular feedback, performance evaluations, and individual development planning
Added 1 min ago
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Tamir - Executive Director
Phelps
Ottawa, ON
- $155,000 to $170,000 CAD / year
- Full-time
This is an exciting opportunity for a purpose-driven, values-led and faith-centred executive to lead Tamir forward and shape its continued growth and impact. Tamir is seeking an Executive…
Added 1 min ago
BA
Manager, Payment Operations
Borderless AI
Toronto, ON
- Full-time
Own and lead payment operations strategy, workflows, and team output, ensuring accuracy and timeliness across teams.
Added 1 min ago
TC
Director, Corporate Partnerships
The Corporation of Massey Hall and Roy Thomson Hall
Toronto, ON
- Full-time
Vacancy Status: This posting is for a current vacancy on our team
Added 16 mins ago
JI
Office Administrator - 12 Month Contract
J.D. Irving, Limited
Saint John, NB
- Full-time
…support the day-to-day administrative operations of the Corporate Human Resources department. This role is responsible for providing administrative and office coordination support to ensure…
Added 17 mins ago
D
Senior Payroll Analyst, Bilingual
dentalcorp
Toronto, ON · Support Centre - Toronto Office
- Full-time
Join Dentalcorp’s Payroll Team in a role where your expertise will directly shape the accuracy, efficiency, and evolution of Canadian payroll. Reporting to the Senior Manager, Payroll, you…
Added 17 mins ago
AP
Infection Prevention and Control (IPAC) Lead
Anson Place Care Centre
Hagersville, ON
- Full-time
…nurturing a culture of kindness that flourishes within our team. Our valued team members are the heart of our mission and their well-being directly impacts the lives of those in our…
Added 17 mins ago
TS
Divisional Controller
The Skyline Group of Companies
Guelph, ON
- Full-time
You understand that leadership is about serving, not being served - and you lead with empathy, emotional intelligence, and genuine care for your team.
Added 17 mins ago
C
Director, Workplace Strategy
CIBC
Toronto, ON
- Full-time
As a member of the Enterprise Real Estate and Workplace Experience team, you’ll help shape a modern, connected, inclusive, and high-performing workplace experience across CIBC’s real estate…
Added 17 mins ago
BC
Project Coordinator
Bird Construction
Mississauga, ON
- Full-time
As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects…
Added 17 mins ago
A
Senior Director, Clinical Development Change & Transformation Lead
AstraZeneca
Mississauga, ON · Canada - Mississauga
- Full-time
Change Champion Network: Build and coach the change champion and practitioner network across the portfolio, and lead the matrixed or small-team resources assigned to change workstreams…
Added 17 mins ago
C
Assistant Home Centre Manager
Co-op
Deloraine, MB
- Full-time
Previous supervisory, lead hand, or team leadership experience is considered an asset;
Added 31 mins ago
M
(12 Month Co-op) Portfolio Management Specialist
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
Working closely with the Portfolio Lead the role will be a key enabler of the Portfolio Management discipline within Canada Operations.
Added 31 mins ago
AU
HR Specialist
Alsco Uniforms
Montreal, QC
- Full-time
The Human Resources Specialist serves as the primary HR resource for a branch location, administering HR programs, advising managers on policy and employee matters, leading workforce…
Added 31 mins ago
Director OHS and Disability Management
Government of Alberta
Calgary, AB
Build Collaborative Environments: Creates clarity among clinical, wellness, human resources, training and operational partners while protecting confidentiality and maintaining appropriate…
Added 31 mins ago
KH
UKG Specialist
Kensington Health
Toronto, ON
- Full-time
…collaboration with our product management experts on the digital team. The UKG Specialist will also collaborate with cross-functional teams to drive system enhancements and improve…
Added 31 mins ago
TO
Lead Trainer - Kingston Student Transportation
Transdev Ontario Manitoba
Kingston, ON
- Full-time
If you require an accommodation due to a disability for any stage of the interview process, please notify Human Resources when you are contacted - we'll make the appropriate arrangements.

EHN Canada

Administrative Assistant

Saskatoon, SK, Canada

$22 to $25 CAD / hour · Part-time

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Job details

Pay: $22 to $25 CAD / hour
Job type: Part-time
Apply by: Apr 24, 2027
Working hours: 24 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

EHN Canada is the nation’s largest private network of industry-leading mental health, trauma, and addiction treatment facilities, each with a passion for providing quality treatment for Canadians. We are committed to both caring for our patients and supporting their loved ones. With over 100 years of collective experience, our inpatient, outpatient, and online programs are offered across the country, providing essential compassionate care to patients wherever they are.

EHN Canada prides themselves on providing both excellent and accessible care to all Canadians.

Learn more at ehncanada.com

Be part of the work that’s changing lives.

Overview

Under the Executive Director's direction, the Assistant will anticipate needs, take initiative, and work independently and collaboratively as needed. This position also requires strong interpersonal skills and the ability to exercise good judgment in a variety of situations. As a professional, the Assistant must perform several administrative tasks, prepare correspondence, reports, and presentations, and assist the Director with all duties.

This is a part-time position working 24 hours per week. The Assistant must be highly organized and able to effectively prioritize executive support, medical-record auditing, accreditation, quality, and administrative responsibilities within the established work schedule.

The Assistant will have the knowledge and skills to help research and compile data, meet or liaise with individuals and groups inside or outside of the company, and support the development, implementation, and maintenance of organizational policies, procedures, and administrative processes. The Assistant is responsible for the provision of confidential administrative services, including support to the Executive Director and site leadership team, coordination of special projects, accreditation activities, quality and compliance processes, and other administrative support services. The Assistant is the primary point of contact for internal and external communications on matters pertaining to the office of the Executive Director.

A key component of this position is supporting health-record quality and compliance through routine audits of client medical records within the electronic medical record (EMR). The Assistant will complete documentation and record-completeness audits, identify and track deficiencies, support follow-up with the appropriate leaders or team members, and compile audit findings and trends to support quality improvement, accreditation, and organizational compliance.

This position provides administrative support and manages, prepares, and tracks highly confidential documentation and information. The Assistant works closely with clinical, nursing, admissions, operations, and corporate teams and must exercise a high degree of discretion when accessing or handling client, employee, operational, and organizational information.

Responsibilities:

Administrative support to the Executive Director and site Leadership Team.
Manage the Executive Director’s calendar, meetings, correspondence, administrative priorities, and other executive support requirements.
Writing and development of policies, procedures, RFPs, contracts, reports, correspondence, and other documents as directed.
Daily, weekly, and monthly statistical analysis of bed counts, client demographics, admissions, discharges, completion rates, and other operational and quality indicators as required.
Conduct routine audits of client medical records and documentation within the electronic medical record (EMR) to monitor completeness, accuracy, timeliness, and compliance with established organizational requirements.
Maintain medical-record audit tools and trackers and monitor identified documentation deficiencies to support timely follow-up and resolution.
Communicate identified documentation deficiencies to the appropriate Nursing Supervisor, Clinical Supervisor, Executive Director, or other responsible leader for follow-up.
Compile and analyze medical-record audit findings to identify recurring trends, opportunities for education, quality concerns, and areas for process improvement.
Maintain strict confidentiality and appropriate access to client information while conducting medical-record reviews and other quality activities.
Support trend analysis related to incident reporting, documentation variances, quality indicators, and other organizational metrics.
Assist with tracking required reports and support timely submission to applicable funders, regulators, government partners, or other external bodies as directed by the Executive Director.
Act as a liaison with external partners, regulators, licensing bodies, funders, and other stakeholders as delegated by the Executive Director.
Assist the Executive Director in the preparation for and maintenance of accreditation and serve as the site accreditation lead or coordinator as assigned.
Coordinate accreditation preparation activities, evidence collection, document organization, staff communication, and follow-up on identified action items.
Assist in the planning and preparation for meetings, special events, promotions, and professional training.
Support the implementation, maintenance, review, and organization of site policies, procedures, programs, and operational priorities.
Schedule and attend confidential meetings, prepare agendas, and prepare and distribute meeting minutes and action items as required.
Maintain organized administrative, quality, policy, accreditation, and other records in accordance with organizational record-management practices.
Monitor outstanding action items, reports, projects, and deliverables on behalf of the Executive Director and support timely follow-up.
Assist with special projects, data collection, reporting, research, and process-improvement initiatives as assigned.
Support compliance with applicable privacy, confidentiality, records-management, accreditation, and organizational requirements.
Other duties as assigned

Qualifications:

Completion of Grade 12 supplemented by post-secondary education or certification in business administration, health administration, health information management, office administration, or a related field is preferred; an equivalent combination of education and relevant experience may be considered.
Considerable experience in an executive support role or senior administrative assistant role; or an equivalent combination of experience and education may be considered.
Previous experience working in a health-care, mental health and addictions, residential treatment, or other health-services environment is strongly preferred.
Experience working with medical records and electronic medical record (EMR) systems is required.
Experience conducting medical-record, documentation, quality, or compliance audits is strongly preferred.
Demonstrated understanding of health-record documentation, privacy, confidentiality, information management, and appropriate handling of personal health information.
Knowledge of applicable New Brunswick privacy requirements, including the Personal Health Information Privacy and Access Act (PHIPAA), or demonstrated ability to develop this knowledge.
Experience supporting accreditation, quality improvement, regulatory compliance, or organizational auditing is considered an asset.
Ability to work in high-pressure situations.
Exceptional verbal and written communication skills.
Superior attention to detail, records and data management and computer skills, including competency in word processing, spreadsheets, databases, presentation tools, and email.
Must be proficient with computers and a variety of software including Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and electronic records systems.
Demonstrated ability to review large volumes of documentation accurately and identify missing, incomplete, inconsistent, or overdue documentation.
Strong analytical skills and ability to compile audit findings, identify trends, maintain trackers, and prepare clear reports for leadership.
Well-developed organizational and time management skills.
Ability to work without supervision under rigorous conditions of confidentiality.
Demonstrated ability to effectively prioritize competing responsibilities and meet deadlines within a part-time, 24-hour-per-week schedule.
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Highly resourceful team player, with the ability to also be effective independently.
Ability to exercise sound judgment, tact and diplomacy in processing confidential matters and materials.
Proven ability to be adaptable to various competing demands and demonstrate the highest level of professionalism, service, and responsiveness.
Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.

Employee Benefits and Perks:

Comprehensive benefits package including a yearly allowance of $2,000 for mental health and addiction services, plus $600 for various paramedical services (e.g., massage, physiotherapy)
24/7 Employee Assistance Program through GreenShield Health
Competitive paid time off, with an extra paid day off for your birthday, offered to eligible employees
Float Days and Recognized Statutory Holidays, providing additional flexibility and time off for eligible employees
Access to in-house fitness facilities or discounted gym memberships
Exclusive discounts through Perkopolis on entertainment, insurance, and more
Opportunities for personal and professional growth through our Education Support Assistance program
Supportive relocation opportunities due to our nationwide presence
Defined Benefit pension plan with up to a 4% employer contribution
Maternity and parental leave top-up
Discounts available at Kids & Co. Daycare.

Artificial intelligence (AI) may be used to screen, assess, or select applicants for this position by analyzing application materials and generating recommendations to support human decision-making.

EHN Canada is an employment equity employer. If you should require accommodation during the interview process, please contact Human Resources.

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More about this job

Responsibilities

Provide confidential executive and site leadership support, including calendar and meeting coordination, correspondence, reports, policy documentation, and project tracking. Conduct and analyze electronic medical record audits, track documentation deficiencies, support accreditation and compliance activities, and maintain accurate records and operational reporting.

Requirements

A high school education supplemented by post-secondary education or certification in a related administrative or health field is preferred, along with considerable executive or senior administrative support experience. Required experience includes working with medical records and EMR systems; healthcare experience and medical-record auditing are strongly preferred, as are strong confidentiality, analytical, organizational, communication, and Microsoft Office skills.

Skills

Executive Support
Medical Record Auditing
Electronic Medical Record Systems
Privacy And Confidentiality
Accreditation Coordination
Quality Improvement
Compliance Monitoring
Data Analysis
Report Writing
Records Management
Microsoft Office
Adobe Acrobat
Calendar And Meeting Management
Organization And Time Management
Written And Verbal Communication
Attention To Detail

Benefits

Mental Health And Addiction Services Allowance
Paramedical Services Allowance
Employee Assistance Program
Paid Time Off
Birthday Day Off
Float Days
Recognized Statutory Holidays
Fitness Facilities Or Discounted Gym Memberships
Education Support Assistance
Relocation Opportunities
Defined Benefit Pension Plan
Maternity And Parental Leave Top-Up
Daycare Discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Administrative Assistant
Electronic Medical Record
Medical Records
Documentation Audits
Quality Audits
Compliance
Accreditation
Quality Improvement
Personal Health Information
PHIPAA
Privacy
Confidentiality
Records Management
Data Analysis
Trend Analysis
Statistical Reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Adobe Acrobat
Policies And Procedures
RFPs
Contracts
Meeting Minutes
Action Item Tracking
Healthcare
Mental Health And Addictions
Incident Reporting

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